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Our job is hope.

Join a purpose-driven community of champions.

At Rosecrance, we’ve been leading the way in behavioral health services for over a century. Our team empowers individuals and families to overcome substance use and mental health challenges through compassionate care and evidence-based therapies. If you’re ready to make a meaningful impact, we’re ready to welcome you! We are looking for dedicated individuals to join our team and help deliver on our mission of hope and recovery.

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide direct administrative support to the President of Rosecrance Management Group and the President of Rosecrance Therapies. This critical role will serve as a trusted partner to both leaders, helping ensure efficient operations across multiple strategic and operational functions. The ideal candidate will be a master multitasker with excellent communication skills, meticulous attention to detail, and a passion for supporting executives who are advancing high-quality behavioral healthcare. Joining our team as an Executive Assistant offers the opportunity to play a pivotal role in supporting leadership that is making a meaningful difference in the lives of thousands of individuals and families. You will:

• Be a key player in a mission-driven organization that focuses on improving access to mental health and substance use treatment.
• Collaborate with a dynamic, forward-thinking leadership team on high-impact projects.
• Gain exposure to diverse functions and initiatives in a growing organization.
• Enjoy professional growth opportunities while working closely with mentor-focused leaders.
• Make a meaningful contribution in a role that combines purpose, innovation, and challenge.

This is more than an administrative role; it’s an opportunity to be at the center of a transformative organization that is shaping the future of behavioral health. If you are passionate about making a difference, thrive on organization and collaboration, and are excited to work in a dynamic, mission-driven environment, we want to hear from you!

Qualifications

• Bachelor’s degree preferred, or equivalent experience in an executive support role.
• Minimum of 5 years’ experience as an Executive Assistant, preferably supporting C-suite executives in a healthcare or nonprofit organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• High level of professionalism, discretion, and adaptability.
• Ability to work both independently and collaboratively in a fast-paced environment
• Perform all responsibilities in compliance with the mission, vision, values, and expectations of Rosecrance.

Responsibilities

1. Administrative Support: Manage daily administrative operations, including scheduling meetings, coordinating calendars, preparing agendas, drafting correspondence, and ensuring timely follow-ups.
2. Leadership Team Collaboration: Serve as a shared resource for two executive leaders, providing assistance on projects and administrative tasks across supervised functions.
3. Document Management: Prepare, edit, and manage documents, presentations, and reports for internal and external audiences.
4. Meeting Coordination: Organize and facilitate meetings, including leadership team sessions, board meetings, and strategic planning retreats. Ensure all materials are prepared, logistics are managed, and action items are tracked.
5. Communications: Act as a liaison between Executive Leadership, internal departments, and external stakeholders to ensure timely communication and resolution of inquiries.
6. Project Support: Assist with project management tasks, including tracking deadlines, monitoring progress, and ensuring deliverables are completed.
7. Data Management: Support the preparation and organization of reports related to grants, compliance, performance improvement, and other key initiatives.
8. Confidentiality and Professionalism: Handle sensitive information with discretion and professionalism, ensuring confidentiality in all matters.

Schedule

• Hours: Monday - Friday; 8:30am - 5:00pm (40 hours per week)
• Shift: 1st shift

Work Location

Rosecrance Health Network – Rockford, IL

• Work Mode: Onsite

Compensation & Rewards

• Base Pay: Starting at $21.32/hour (pay is based on education, experience, and credentials)

Benefits: Rosecrance values its employees and offers a comprehensive benefits package, including:

• Salary based on education, experience, and credentials
• Medical, dental, and vision insurance with multiple plan options to meet your needs
• 401(k) plan with employer match and discretionary employer contribution
• Group Life Insurance including LTD and AD&D
• Tuition assistance and licensure/certification reimbursement
• Paid Time Off, sick time, bereavement leave
• Referral program earning up to $1,000 per hire!
• Wellness plan with certain facilities offering an on-site gym
• Daily pay available through financial wellness provider: UKG Wallet

About Us:

Rosecrance has been at the forefront of providing behavioral health services for over a century. Our mission is to empower individuals and families to overcome substance abuse and mental health challenges through evidence-based therapies and compassionate care. Join us in our mission to foster lasting recovery and transform lives.

We are committed to providing careers that make a difference in the lives of the people we serve and the people we employ. We do this through the work we do, our core mission and values, our employee resources, and especially through our purpose-driven community of opportunity and hope.

Health and Safety:

Committed to upholding a drug-free environment, we prioritize the safety and well-being of both our employees and those under our care. Our zero-tolerance policy extends to all forms of drug use, including marijuana. As a part of our hiring process, candidates are required to undergo an occupational health screening, further ensuring the safety and security of our workplace community.

Equal Employment Opportunity:

Rosecrance is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, marital status, veteran status, or any other legally protected status. Our hiring decisions are based solely on qualifications, skills, and experience relevant to the requirements of the position.

Partnerships:

Rosecrance proudly participates in the AARP Employer Pledge Program and is a partner of MSEP (Military Spouse Employment Partnership).

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.