Accounts payable assistant Jobs in Allen, TX

Payments Specialist II

CountryPlace Mortgage, a leading nationwide personal property and mortgage lender headquartered in Plano, TX, is seeking a Payments Specialist II to join our Finance Team. This in-person role, based in our Plano, TX office, offers an exciting opportunity for an individual to develop analytical skills in a high-impact environment. The Payment Specialist II will work closely with various departments in a highly visible role, driving cross-functional collaboration. This position is a combined accounts payable and accounts receivable role and reports directly to the Controller.

Essential Duties & Responsibilities

• Perform automated posting of daily ACH and lockbox payments in loan servicing system; reconcile 100% to bank deposit confirmations
• Perform daily manual posting of wire transfers, western union, coupon-less lockbox payments and all other payment types; reconcile 100% to bank deposit confirmations
• Use desktop check scanner to electronically deposit checks physically received at the home office and manage storage according the company policy
• Post ACH returns and NSF check reversals in loan servicing system and reconcile 100% to bank returns reporting
• Responsible for managing and applying prepaid dealer interest deposits
• Record accounting journal entries for all cash received that is other than loan servicing (e.g., vendor refunds)
• Record and manage remittance of payments received from customers where servicing has been released
• Process all deferral and supplemental payment programs in the loan servicing system and prepare related journal entries in the general ledger
• Credit customer accounts for interest on escrow and setup monthly wire transfer
• Post payments received from bankruptcy trustees and monitor for discrepancies in arrearage balances
• Regularly monitor unapplied funds balances and ensure all funds are applied at month-end
• Process charge adjustments in the commercial loan servicing system and assist the commercial servicing team with account research
• Monitor the accounts payable mailbox and create purchase orders for all duly authorized invoices/check requests, ensuring compliance with applicable disbursement policies
• Ensure that purchase orders are coded in accordance with department policy and generally accepted accounting principles
• Receive and invoice all purchase orders daily and ensure appropriate sign off by the Controller
• Print daily checks based on Controller sign-offs and distribute to business departments timely
• Process all void transactions in a timely manner including reissues and cancellations, always ensuring funds are still available at the bank
• On a weekly basis, clear out negative purchase orders for void transactions not resulting in reissues
• Approve all employee expense reports in accordance with company policy using the Emburse system
• Track insurance claim disbursements manually in the insurance claim log
• Monitor vendor statements to ensure that all accounts are paid current
• Assist Controller in review/allocation of doc prep charges that are billed in bulk monthly
• Charge customer accounts appropriately for all property preservation and legal invoices in accordance with instructions from customer service
• Management of accounts payable records, including invoice copies, check requests, and voided checks
• Enter all outgoing wire transfers in the banking module for release by the Controller (e.g., loan fundings, remittances, escrow wires)
• Enter all outgoing ACH transfer in the banking module for release by Controller (e.g., customer refunds)
• Consistently meets and exceeds individual, team and department objectives
• Perform other duties and special projects as assigned

Position Requirements, Capabilities & Skills

• Strong attention to detail with a high degree of accuracy
• Proven ability to identify, analyze, and resolve issues efficiently
• Highly organized with strong multi-tasking and time management skills
• Strong analytical and critical thinking abilities
• Effective decision-making, customer service and problem-solving skills
• Ability to prioritize efforts to achieve goals
• Ability to collaborate with individuals across all levels
• Consistently maintains a positive & professional demeanor
• Demonstrates urgency and a strong sense of ownership in all activities
• Self-motivated with the ability to work independently

Minimum Qualifications

• 3+ years' experience with accounts payable or accounts receivable required
• BA/BS degree in accounting or finance required
• Working knowledge of Microsoft Office

We Offer

• Competitive Salary
• Medical/Dental/Vision Insurance
• Paid Holidays
• 401K Match
• Generous PTO
• FSA/HSA Plans
• Life /Disability/Accidental Insurance and much more!