Accounts payable assistant [h1.location_city]

Description

McGuire and Hester is a comprehensive sitework construction company with 100-year history of building many of Northern California's most recognizable landmark and infrastructure projects. We offer a full range of services, including pipeline, grading, paving, concrete, landscape and mechanical work, utilizing both conventional and alternative project delivery methods. Our team adage “Together We Build Things Right” sums up our culture and explains what makes McGuire and Hester both an excellent partner and a great place to work.

Job Summary

An Accounts Receivable Specialist works with project management to coordinate customer billings, processes incoming payments, follow-up on delinquencies, and maintain accurate client accounts.

Reports to

Director of Accounting

Key Communication Partners

President, Project Managers, CF&T General Manager, Vice President of Finance and IT

Typical Duties

• Coordinate with Project Management to prepare and submit progress billings and all required supporting documentation in accordance with each client's billing cut-off date.
• Reconcile billing quantities and percentages as needed, to avoid payment delays.
• Assess the daily dispatch and schedule of equipment, operators and customers to prepare accurate billings
• Periodically review the AR Aging Report to promote timely collection. Initiate follow-up on all delinquent invoices; keep the Director of Accounting, VP of Finance and IT informed of non-paying customers.
• Communicate with clients in a professional and firm manner regarding collections, fostering positive relationships while reinforcing the company's reputation for excellence.
• Obtain lien releases from subcontractors and suppliers when requested by the Owner / General; coordinate with the Compliance Supervisor as needed.
• Assist in the month-end process for AR, ensuring that all billings have been posted.
• Evaluate daily payroll entries for billable hours, add-on products, and other chargeable items to prepare CF&T's daily pump billings accurately and completely.
• Collaborate with CF&T's General Manager to review daily pump billings for accuracy and completeness prior to submission.
• Process cash receipts and remote deposits for M&H and CF&T on the day of receipt to ensure timely and accurate recording.
• Follow up with the Owner / General, Project Manager, CF&T Manager regarding checks received that do not match the amount booked.
• Track mechanics lien deadlines and notify the Director of Accounting and VP of Finance & IT when action is required.
• Administer the company's Change Order Management system (Clearstory & Nice Touch), providing technical support to Project Management pertaining to its usage and functionalities.
• Update pricing sheets and change order log and follow up on pending change orders
• Assist in setting up change order and extra work pricing for each job.
• Perform special assignments, studies, reports, and analysis as requested.
• Assist the Compliance Department with preparation and submission of certified payroll to third-party software and DIR, as well as insurance, OCIP, and local hiring reports, as required.
• Download job budgets from estimating to accounting software.
• Answering calls and handling customer requests and needs. Provide periodic relief to the company switchboard operation.
• Lead, mentor, and manage a team of compliance specialists, providing guidance, training, and performance evaluations.
• Schedule and assign tasks and projects to the team.
• Foster a culture of compliance and accountability within the team and the company.

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and / or ability required. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Education and Experience : high school diploma or GED preferred

Language Skills : must be able to read and write in English

Mathematical Skills :

understanding of accounting principles and in the practice of daily accounting functions

Reasoning Ability : apply common sense understanding to carry out multiple step instructions. Deal with standardized situations with occasional variables

Computer Skills : ten-key-by touch; must type at least 40 wpm

Certificates, Licenses, and Registration : none required for this job

Benefits

Besides a competitive salary and the best retirement package in the industry we offer :

We are confident that our retirement plan is the best in the industry.

Compensation :

$80,000 - $100,000, based on skills experience and knowledge