Accounts payable Jobs in Elgin, IL

Accounts Payable Specialist

Salary Range $29.00 - $31.50 Hourly

Overview

At Young Innovations, we foster a dynamic environment where team members make an impact every day as part of a collaborative, inclusive culture. Together, we serve the dental profession and their patients, united in our mission of achieving a Lifetime of Oral Health

We embrace diverse perspectives and encourage bold thinking, challenging traditional approaches with a bias for action. Whether you're looking to expand your skills or grow your career, Young is here to support your goals and continuous learning. At Young, YOU are at the core of what we do.

Position Overview

The Accounts Payable Specialist plays a key role in supporting financial operations by coordinating and processing accounts payable activities across multiple business units. Reporting to the Accounts Payable Supervisor, this position partners closely with the accounting team to ensure accuracy, efficiency, and compliance in all AP functions.

Why You'll Love Working Here

• Medium sized company not too big, not too small just enough to get things done and see your impact.
• Did we say benefits? Full medical, dental, vision, 401k, parental leave, paid holidays, paid time off, short- & long-term disability insurance, employee assistance program, and more!

Who You'll Work With

• Finance, Accounting, Customer Service, Human Resources, customers and more!

What You'll Do

Invoice Processing & Accounts Payable Operations

• Review and enter all AP invoices
• Perform three-way match between purchase orders, goods received, and vendor invoices
• Process all incoming payment requests
• Generate vendor payments in a timely manner via bank portal, check, or ACH
• Monitor AP email inboxes daily for assigned business units
• Ensure proper invoice processing (receiving, coding, and approvals) in alignment with policies and procedures
• Timely resolution of debit balances, including follow-up on received-not-invoiced items and clearing advance payments

Vendor Relations & Issue Resolution

• Communicate with vendors regarding discrepancies, invoice requests, and monthly statements
• Collaborate with internal teams to resolve issues related to credits, returned/damaged goods, and quantity or price variances
• Work closely with business units to support accurate and efficient invoice processing

Reporting, Compliance & Administrative Support

• Prepare month-end accrual schedules
• Assist with audit requests and documentation
• Manage Canadian HST/GST/PST tax preparation in coordination with International Accountant
• Manage Canadian Concur accounts
• Support AP Supervisor and accounting team as needed
• Assist with on-site administrative and mail duties
• Participate in ad hoc projects as assigned
• Other duties as assigned

Qualifications

What You'll Bring:

• 3 years or more of prior successful experience in effectively executing accounts payable and other clerical accounting activities.
• Prior experience in a multi-BU company, experience with IFS helpful.
• High Volume data entry experience.
• High school diploma; some college or associate degree a plus.

Preferred Skills:

• Basic knowledge of accounts payable processes, procedures, and best practices.
• Must be detail oriented.
• Strong organizational skills.
• High level of accuracy.
• Self-motivated.
• High comfort level and capabilities with accounting systems and software as well as Microsoft Excel.
• Demonstrated ability to identify, escalate, and assist in problem resolution.
• Excellent verbal and written communication skills.

Compensation Range: $29.00-$31.50/hr

The pay range reflects the minimum and maximum target for the position at the time of posting. Within the range, the compensation will be determined based on education/training, skill set, experience, and other organizational needs.

Work Environment: Hybrid Environment

This position follows a hybrid work model, combining both remote and in-office responsibilities. Employees in this role are expected to work from a designated office location on scheduled days each week, while completing the remainder of their work remotely from a home office or approved location. This structure is designed to balance flexibility with in-person collaboration, allowing for team engagement, meetings, and on-site support when needed. Candidates should have the ability to maintain a reliable remote work setup, as well as the flexibility to commute to the office as required. Success in this role requires strong communication, time management, and the ability to seamlessly transition between remote and in-office work environments.

Young Innovations, Inc. is an Equal Opportunity Employer and E-Verify participating employer.

This position is available due to an existing vacancy.