Accounts payable Jobs in New Haven, CT

Are you looking to grow your career while working at the first net-zero energy hotel in the United States? What about working for an employer that respects your knowledge and entrepreneurial spirit yet provides a framework of guidance and support?

Hotel Marcel, Tapestry Collection by Hilton

Hotel Marcel is a historic rehabilitation and adaptive reuse of the mid-century modern Armstrong Rubber Company Building aka Pirelli Building, originally designed by Marcel Breuer in 1967. The building is sustainable with LEED Platinum certification, solar power from the rooftop, parking canopy arrays to provide 100% of electricity for lighting, heating and cooling, and much more. The hotel is the first Passive House certified hotel and the first net-zero energy hotel in the United States.

It has165 rooms, a full-service restaurant, gallery, and 7,000 square feet of meeting space. True to the Tapestry brand style expect a unique boutique feel that combines local experiences, modern designs, and intimate service.

Description:

The Staff Accountant's primary role is overseeing the day-to-day operations of the hotel and food and beverage general accounting, including accounts payable, daily reporting, accounts receivable/collection, income audit, and general cashiering functions.

PRIMARY RESPONSIBILITIES:

• Process daily revenue and expense reporting.
• Create and lead a comprehensive training program instilling a culture of service and follow through.
• Monthly audit of General Cashier safe.
• Operate in compliance with all local, state and federal laws and government regulations.
• Protect operations by keeping financial, proprietary information, and plans confidential, as well as the privacy and security of all guests and coworkers.
• Monitor and maintain all contracts, leases, and other legal and financial records.
• Accurate posting of Accounts Payable and Accounts Receivable; maintaining well organized files and up to date reports.
• Research cash receipts, coding and posting of receipts, and unallocated cash.
• Verify and approve all vouchers and petty cash receipts for payment.
• Ensure that all invoices have been approved, properly ordered and received with required backup paperwork before entering into accounting software. Payments are made only for properly ordered and received items.
• Develop relationships and communication lines with vendors; responding to all vendor inquiries in a timely manner, following up with past due accounts and invoices until issue is resolved.
• Analyze vendor accounts and negotiate extended terms with vendors to maximize cash flow opportunities.
• Prepare accurate period-end closing procedures, reports, and financial statements as specified.
• Assist in budgets with managers by establishing schedules; collecting, analyzing, and consolidating financial data, recommending forecasting plans.
• Assist in development of Risk Management program. Assist in submitting and maintaining general liability, property, and Worker’s Compensation claims as well as preventative measures.
• Responsible for knowing all emergency procedures.
• Assist in projects and other duties as directed by the General Manager and Director of Operations.
• Operate in accordance within Hotel and Brand standards.
• Attend all training as requested by the General Manager and the Corporate office.
• Assist in creating and implementing best practices and procedures for the property regarding accounting.
• Assist in fostering and maintaining a friendly and welcoming culture amongst colleagues.
• Provide ongoing evaluation of operations and how they coincide with accounting operations.
• Ability to quickly evaluate alternatives and decide on a plan of action.
• Report all safety hazards and suspicious person or activities to Security.
• Know all safety and emergency procedures and your role in assisting during these times.
• Associate is held accountable for all duties of this job.

REQUIREMENTS:

• Bachelor's degree in accounting or finance preferred
• Previous experience and knowledge of hotel PMS and M3 Hospitality Accounting a plus
• Familiarity with all local and state laws
• Proficiency in Microsoft and GSuite applications is required
• Clear, concise written and verbal communication skills
• Excellent service & communication skills
• Strong technical skills
• Excellent time management skills
• Strong organizational skills
• Computer and telephone skills required
• Excellent listening skills
• Exceptional detail in follow-up
• Creative problem solving skills
• Basic mathematical skills required
• Strong attention to detail

Physical Demands:

• Stand, sit, or walk for an extended period of time; prolonged periods sitting at a desk and working on a computer.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
• Must be able to access and navigate through each department at the hotel.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.