Accounts payable specialist Jobs in Bridgeport, CT

Accounting Specialist

Nutrition Center

Nage Affiliated (32.5 Hour Work Week) Salary Range: $49,054-$56,702

General Statement Of Duties:

This is a responsible accounting clerical work involving the processing of accounts payable, accounts receivable and related documents and maintenance of financial records. Work involves responsibility for receiving, reviewing and preparing invoices for payment, maintain expenditure balances on all accounts, maintain various grant expenditures, maintain various payroll records. The work requires that the employee has good knowledge, skill and ability in accounts payable and receivable procedures, general ledger and general Board of Education purchasing procedures.

This work will encompass varied accounting tasks, including, but not limited to: processing of order forms; review and compilation of invoices for delivered orders for transmittal to the City's Office of Accounts Payable; and preparation of financial reports for BOE accounts, across all fund sources including grants.

Responsibilities:

• Process Order Forms
• Review electronic order forms to verify compliance with procurement regulations
• For grant accounts, assure alignment with grant-specific guidelines.
• Enter requisitions in the BOE accounting system; review open requisitions and resolve issues.
• Track orders from the requisition stage to release of the purchase order; update electronic files to include PO numbers.
• Review open order reports; track the delivery status to ensure timely receipt of invoices for delivered orders.
• Process Vendor Invoices for Payments
• Match and process BOE grant invoices for transmittal to the City Accounts Payable Office.
• Reconcile discrepancies as necessary.
• Verify the accuracy of invoices and backup documentation for specific purchase orders.
• Monitor, Track and Report on Financial Transactions
• Monitor open requisitions, orders, payments, and balances.
• Maintain financial files of information, records and documents to ensure easily accessible information in the management systems.
• Generate financial reports.
• Perform other related tasks as required or assigned.

Minimum Qualifications

Knowledge, Skill, and Abilities:

• Knowledge of accounting principles and practices to the accounts payable, accounts receivable, general ledger, and purchasing functions.
• Ability to maintain financial records of some complexity.
• Skill in mathematical calculations and use of various computer systems.
• Demonstrated ability to take directions and perform tasks accurately as well as strong organizational, oral, and written communication skills
• Ability to interrelate effectively and harmoniously with coworkers and managerial personnel as a member of a team.
• Experience using the MUNIS system preferred.

Experience and Training:

• High school graduate or equivalent, including or supplemented by courses in accounting/bookkeeping and general business office procedures, or
• Any equivalent combination of experience and training provides a demonstrated potential for performing the duties of the position.
• Computer proficiency, including skill in use of Microsoft Office Word and Excel.
• Ability to use workflow programs, involving assignments on sequential steps.

This job description is not, nor is it intended to be, a complete statement of all duties, functions, responsibilities, qualifications, physical, and cognitive, which comprise this position. The above is intended to be a fair representation of the "typical" demands of the position. In all cases, these relationships, functions, and their applications are subject to change by the Superintendent.

It is the policy of the Bridgeport Board of Education not to discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, age, national origin, ancestry, physical disability, present or past mental disorder, mental retardation, or learning ability, in any of its education programs, activities, or employment practices. The Bridgeport Board of Education is an Affirmative Action/Equal Opportunity Employer.