Accounts payable specialist Jobs in Carlsbad, CA

Senior Accounts Payable Representative

Discover a role that ensures the accuracy, efficiency, and reliability of our accounts payable operations. You will play an important role in maintaining strong vendor relationships, supporting internal teams, and making sure invoices and payments are processed correctly and on time. As a senior team member, you will go beyond transactional processing. You will analyze discrepancies, troubleshoot issues, and collaborate across departments to resolve complex payment and vendor-related challenges. Your ability to make sound judgments and communicate clearly will help keep processes moving efficiently.

This is a fast-paced, high-volume environment where organization and prioritization are essential. You will manage multiple priorities, support weekly payment cycles, and help maintain compliance with internal controls while meeting service level expectations. You will also contribute to key administrative and support functions, including vendor maintenance, employee expense support, and ongoing process guidance. This work helps both internal team members and external partners navigate accounts payable processes effectively.

Your Ripple Effect

• Manage end-to-end invoice processing, including verification, coding, approvals, and posting, while maintaining accuracy and ensuring invoices are paid on time to enhance vendor discounts and maintain compliance.
• Investigate receiving issues, price variances, and vendor account discrepancies, partnering with internal teams and vendors to troubleshoot issues, gather the right information, and move work forward.
• Respond to vendor inquiries, collaborate across teams, and explain issues and next steps in a way that is clear, actionable, and easy for stakeholders to understand.
• Make informed decisions on invoice approvals, discrepancies, and payment timing, knowing when to take action independently and when escalation is needed.
• Monitor vendor aging, goods received not invoiced, and purchase order related items, ensuring issues are identified, investigated, and resolved within service level expectations.
• Support employee expenses, vendor maintenance, payment method updates, and administrative activities related to credit cards and third-party AP tools, stepping into these responsibilities quickly as a senior team member.

What You Bring

• 5+ years of accounts payable or accounting experience, preferably in a high-volume manufacturing environment
• Strong understanding of accounts payable processes, invoice workflows, and vendor management
• Working knowledge of accounting principles; a degree is not required, but accounting knowledge is essential
• Intermediate Excel skills and proficiency with Microsoft Office tools
• Experience with accounting systems; Navision experience preferred and familiarity with OCR tools is a plus
• Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies
• Excellent written and verbal communication skills, especially in a high-volume email environment
• Proven ability to multitask, prioritize, and stay organized in a fast-paced environment
• Strong customer service approach with the ability to remain professional and solution oriented
• Sound judgment and decision making skills when handling financial processes
• Ability to work effectively in a hybrid environment with regular in-office presence

What You'll Get

At Watkins Wellness, we believe that everyone should 'Feel good. Live well'. We offer employees the opportunity to join a dynamic, growing industry leader with an outstanding and well-deserved reputation for leadership and commitment to our employees, customers and community. Our employees are eligible to receive exceptional health and wellness benefits, paid time off, company bonus, profit sharing, 401k match, education assistance, and much more. We are proud of the people we are and the products we make products that make a difference to the health and well-being of others.

The employee must frequently lift and move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hiring Range: $19.90 - $31.00

Many factors affect actual compensation including but not limited to experience, education, skills, and geographic location.

Company: Watkins Wellness

Shift 1 (United States of America)

Full time

Watkins (the "Company") is an equal opportunity employer and we strive to employ the most qualified individuals for every position. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all people involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.