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Accounts payable specialist Jobs in Oceanside, CA

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Accounts payable specialist • oceanside ca

Last updated: 2 days ago

Accounts Payable & Payroll Specialist

Carlsbad Educational FoundationCarlsbad, CA, USA
$32.00 hourly
Full-time
Quick Apply

ACCOUNTS PAYABLE & PAYROLL SPECIALIST POSITION RESPONSIBILITIES.Manage collection of invoices and expense requests, enter A/P into Ramp, and prepare weekly vendor payables.Maintain electronic f... Show more

Financial Analyst (Accounts Payable) Medical Device (Onsite Carlsbad, CA) Contract

PharmaviseCarlsbad, CA, United States
Full-time

From development to commercialization, we partner with Pharmaceutical, Medical Device and Biotechnology clients to provide solutions to complex compliance issues.We collaborate with our partners by... Show more

Logistic Specialist

AmentumCamp Pendleton, CA, United States
$30.53 hourly
Full-time

Amentum is currently seeking a Logistic Specialist II to support TALSA West Small Unmanned Aircraft System (UAS) operators in a DoD environment with warehouse, inventory, and logistics support.This... Show more

Senior Specialist, Key Accounts - Global Corporate Education

GIACarlsbad, CA, United States
$100,000.00 yearly
Full-time

Senior Specialist, Key Accounts - Global Corporate Education.GIA is the world's foremost authority in gemology.GIA is a global organization with headquarters located in Carlsbad, CA.GIA in Carlsbad... Show more

Facilities Specialist

RocheCarlsbad, CA, United States
$66,900.00 yearly
Full-time

At Roche you can show up as yourself, embraced for the unique qualities you bring.Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted ... Show more

Financial Analyst I

TALENT Software ServicesCarlsbad, CA, United States
Full-time

Financial Analyst Full Onsite: Carlsbad, CA.Supports the Finance function by providing Accounts Payable duties to the support team.Review invoices, check requests, and obtain appropriate approvals.... Show more

Merchandising Specialist

Premium Retail ServicesOceanside, CA, United States
Full-time

Join Premium Retail Services as a Merchandising Specialist, where you'll bring top brands to life in stores across your community.Represent hundreds of beloved brands across multiple retail locatio... Show more

Bid Specialist

Gold Star FoodsCarlsbad, California, United States, 92010
$30.00 hourly
Full-time
Quick Apply

At Good Source Solutions, our purpose is to ensure that we help our customers reduce their food costs while creating solutions for our vendors.Our goal is to become the sought-after partner in the ... Show more

Accounts Payable Specialist

Aston CarterCarlsbad,CA,92008,USA
$30.00 hourly
Full-time

Job Title: Accounts Payable Specialist.The Accounts Payable Specialist will support day-to-day accounts payable operations and administrative finance functions.Responsibilities include reviewing an... Show more

Accounting Specialist

FentonCarlsbad, CA, United States
$30.00 hourly
Full-time

Join Our Team as an Account Specialist!.We are looking for an Accounting Specialist to join our dynamic team.In this role, you will be responsible for accurate and timely processing of accounts pay... Show more

Insurance Specialist

SIRI AUTO INCVista, CA, US
$20.00 hourly
Full-time

Job Stability in a growing industry.SIRI AUTO INC is responsible for maintaining and maximizing profitable relationships with personal lines clients and for growing the book of business through new... Show more

Corporate Accounts Manager

HMECarlsbad, CA, United States
$87,800.00 yearly
Full-time

HME has been creating innovative products for the drive-thru and pro-audio industries since 1971.From the very beginning, we've known these solutions would never have happened without the customer-... Show more

Accounting Assistant

PrideStaffVista, CALIFORNIA, US
$30.00 hourly
Temporary

We are thrilled to announce a new Temporary Accounting Assistant opportunity!  Give us a call at 760-438-0161 or apply directly to this posting for immediate consideration.Position: Temporary Accou... Show more

EHS Specialist

Amazon.com Services LLC - A57Vista, California, USA
Full-time

Join Amazon’s mission to become Earth’s safest place to work! At Amazon, we’ve set the ambitious goal to become the benchmark of safety excellence across all industries in which we operate.As a Wor... Show more

Sales Specialist

Home Depot (Retail)Oceanside, CA, United States
$22.00 hourly
Full-time

Sales Specialists help customers bring their project ideas to life by offering a range of product options, providing samples, and recommending solutionsincluding installation and related services.S... Show more

Financial Analyst (Accounts Payable) — Medical Device (Onsite — Carlsbad, CA) Contract

Pharmavise CorporationCarlsbad, CA, us
Full-time

This role will support Finance function by providing Accounts Payable duties to support team.Review invoices and check requests and obtain.Sort and match invoices, purchase orders, packing slips (3... Show more

Financial Analyst I #26-13627

US Tech SolutionsCarlsbad, CA, United States
Temporary

Duration: 12 Months Contract (Possible Extension).Supports Finance function by providing Accounts Payable duties to support team.Review invoices and check requests and obtain appropriate approvals.... Show more

QA Specialist

LancesoftOceanside, CA, US
Full-time
Quick Apply

We are seeking a highly motivated individual to join us as a Quality Assurance Specialist II.In this role you will be responsible for executing a variety of Quality activities to ensure compliance ... Show more

Logistic Specialist

AmentumCamp Pendleton, California, United States
Full-time

Amentum is currently seeking a Logistic Specialist II to support TALSA West Small Unmanned Aircraft System (UAS) operators in a DoD environment with warehouse, inventory, and logistics support.This... Show more

Accounts Receivables Clerk

TERIOceanside, CA, US
$24.00 hourly
Full-time

Join a Mission-Driven Finance Team Where Your Accuracy, Organization, and Customer Service Skills Make a Daily Impact.As an Accounts Receivable Clerk at TERI, you’ll play an important role in suppo... Show more

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The cities near Oceanside, CA that boast the highest number of accounts payable specialist jobs are:
Accounts Payable & Payroll Specialist

Accounts Payable & Payroll Specialist

Carlsbad Educational FoundationCarlsbad, CA, USA
4 days ago
Salary
$32.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description

ACCOUNTS PAYABLE & PAYROLL SPECIALIST POSITION RESPONSIBILITIES

Accounting Initiatives

  • Manage collection of invoices and expense requests, enter A/P into Ramp, and prepare weekly vendor payables. Maintain electronic filing of all expense support documentation including ACH transactions.
  • Prepare weekly Positive Pay report for all checks cut from QuickBooks.
  • Review aging vendor check payments and contact vendors for uncleared checks.
  • Ensure that all contracted service vendors have an up-to-date W9 on file for 1099 processing.
  • Review staff credit card receipts/expense detail in Ramp for accuracy and sync approved transactions to QuickBooks Online.
  • Manage remote bank deposits for A/R.
  • Contact donors to update expired credit card information.
  • Prepare monthly finance committee meeting minutes.
  • Assist Director of Finance with annual audit preparation and federal/state filings as needed.
  • Track grant balances for CEF-funded programs and communicate updates to Carlsbad Unified School District and CEF program staff.
  • Perform additional duties as assigned by management.

Payroll & Human Resources Initiatives

  • Prepare bi-weekly payroll for processing and prepare/record related payroll journal entries.
  • Calculate and record month-end closing journal entries for payroll (accrued payroll, accrued vacation, etc.).
  • Review bi-weekly 401(k) deduction remittances for accuracy and record related journal entries.
  • Work with Director of Finance and Coastal Payroll to review and file the annual 1095 ACA report.
  • Maintain accurate and up-to-date HR files, records, and documentation.
  • Maintain confidentiality and data integrity for all HR and payroll records.
  • Manage EDD, FTB and other HR/payroll reporting requirements.

QUALIFICATIONS

Education & Experience

  • Bachelor's degree required; accounting courses preferred.
  • Minimum 2 years of accounting experience, specifically in accounts payable, and payroll; nonprofit accounting experience is a plus.
  • Experience with QuickBooks Online, Ramp, or similar accounting and expense-management platforms.

Technical Skills

  • Understanding of GAAP and standard accounting practices.
  • Proficiency with Microsoft Office Suite, especially Excel (pivot tables, formulas).
  • Familiarity with payroll systems (Coastal, ADP, Paychex, or similar).
  • Ability to prepare journal entries and financial schedules accurately.

Professional Skills

  • Exceptional attention to detail and high level of accuracy.
  • Strong organizational skills with the ability to manage multiple deadlines.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive financial and HR information with discretion.
  • Demonstrated problem solving ability and willingness to learn new systems and processes.

CORE COMPETENCIES

Work Ethic & Professional Conduct

  • Reliable, self-motivated, and able to work independently or in teams.
  • Demonstrates integrity, accountability, and strong work ethic.
  • Maintains professionalism, punctuality, and commitment to organizational values.
  • Treats others with respect and values diverse perspectives.

Communication & Interpersonal Skills

  • Strong verbal and written communication in English.
  • Interacts professionally and handles sensitive/confidential matters with discretion.
  • Customer-focused, approachable, and able to navigate complex situations tactfully.
  • Produces clear, accurate documentation.

Problem-Solving & Collaboration

  • Focuses on solutions and resolving conflicts constructively.
  • Effectively gathers, analyzes, and clarifies information.
  • Listens actively and collaborates to achieve the best outcomes

This is an in-office position Monday-Friday approximately 28 hours per week.

To apply, please submit a cover letter and a resumé.


The individual hired for this position will have to submit for a LiveScan background check, Criminal Record Certification and Child Abuse Index Check.