Activities coordinator h1.location_city

About Us:

How many companies can say they have been in business for over 178 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the ever-changing environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

Location/Region: Maple Grove, MN

Working Hours: Hybrid with onsite presence required Tuesday-Thursday, 9:00 AM – 5:30 PM Central Time.

What’s the role?

As a Recruiting Coordinator, you get to work with an astonishing team that plays a vital role in Talent Attraction. Showcase your skills and experience by working alongside and supporting our robust Talent Attraction team. The Recruiting Coordinator will be responsible for scheduling high volume, complex interviews, managing various recruiting logistics, and ensuring compliance with data tracking. This role is ideal for someone who is detail-oriented, highly organized, and able to adapt quickly in a fast-paced environment.

Sound Interesting?

Here’s what you’ll do:

• Schedule and coordinate a high volume of interviews (virtual and on-site).

• Manage recruiting logistics, including travel, expenses, offer letters, and background checks.

• Maintain accurate and up-to-date data in the Applicant Tracking System (ATS).

• Provide an excellent candidate experience through clear communication and timely follow-up.

• Update candidate records and job postings; post roles on relevant job boards.

• Track and analyze recruiting data to reduce scheduling issues and improve processes.

• Partner with recruiters on sourcing candidates for key roles and other recruiting projects.

• Coordinate and support in-house and virtual recruiting events.

• Collaborate with external agencies on contract hiring processes.

• Assist with other recruiting activities and continuous process improvements as needed.

Do you qualify?

• 2-4 years’ experience in Talent Attraction/Recruiting support required.

• Bachelor’s degree in HR, Communications, or related field required.

• Proven experience managing complex interview scheduling and recruiting coordination in a fast-paced, high-volume environment.

• Proficiency in Microsoft Outlook for heavy calendaring.

• Hands on experience working with an Applicant Tracking System (ATS).

• Demonstrated ability to manage and prioritize multiple concurrent requests while maintaining accuracy, confidentiality, and professionalism.

• Consistent accuracy and completeness in data entry, documentation, and candidate/meeting records.

Nice to Haves:

• Experience with Workday (Recruiting module).

• Prior experience in a corporate recruiting environment.

The annual pay range for this position is $47,000– $58,000

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

We have amazing benefits to support you as an employee at ZEISS!

• Medical

• Vision

• Dental

• 401k Matching

• Employee Assistance Programs

• Vacation and sick pay

• The list goes on!

Your ZEISS Recruiting Team:

Debra Ann Rybolt, Holly Greenwood-Mosher