Admin assistant Jobs in Oklahoma City, OK

Position SummaryWorks collaboratively with the Teacher in planning and carrying out day-to-day classroom activities to support the educational needs of program-eligible preschool children. Demonstrates integrity, respect, and exceptional service while striving to exceed expectations. Trains to become knowledgeable of all Head Start (ACF) Policies, performance standards, and CAA procedures, while being an innovative and adaptable contributor to the classroom environment.

Duties and Responsibilities:Exceptional Teaching Support:

• Proactive Learning: Learns proper classroom teaching techniques through training and observation. Builds proficiency in fostering a Supportive and engaging environment where High Expectations are the standard.
• Guided Curiosity: Assists with classroom activities by selecting materials and guiding discussions. Listens to children's Questions and uses strategies that promote independence, Curiosity, and Problem-Solving.
• Inclusive Operations: Supports daily operations (attendance, meal routines, hygiene). Ensures a safe and Welcome environment that is Consistent, Fair, and inclusive of all children.

Integrity & Child Development:

• Accountable Assessments: Observes and participates in ongoing child assessments. Incorporates Integrity and Accountability in recording and reporting data, ensuring every child’s progress is tracked with Honesty.
• Technical Proficiency: Becomes proficient in screenings, curriculum implementation, and LAP-D instruments. Demonstrates a commitment to Research-based practices and is Responsive to the latest educational standards.
• Consistent Records: Maintains accurate records of family and child contacts. Ensures Consistent communication and Trust by keeping all documentation organized and transparent.

Partnerships & Family Advocacy:

• Teamwork & Collaboration: Participates in center-wide activities such as recruitment and volunteer orientation. Fosters Teamwork by providing classroom coverage and collaborating with the broader support staff.
• Family Alliances: Works with the Teacher and Family Advocate to identify family needs in health and social services. Demonstrates a Service-oriented approach, making referrals with No Judgment and ensuring respectful follow-up.
• Valuing Primary Educators: Assists in parent engagement initiatives (home visits, conferences, and meetings). Strengthens Connections and treats parents as Allies and the primary educators of their children.

Innovation & Compliance:

• Adaptive Contribution: Follows lesson plans while contributing Innovative ideas to enhance student learning. Remains Open to feedback and ready to Execute Change to improve classroom outcomes.
• Regulatory Excellence: Adheres to Childcare Licensing requirements and QRIS 5-Star criteria. Maintains High Expectations for safety and quality, ensuring the center remains a leader in early childhood education.
• Technological Responsiveness: Demonstrates proficiency in technology, including software/hardware, KidKare, and Online LAP systems. Remains Adaptable as new digital tools are introduced.

Working Conditions:Work is performed in a licensed childcare facility with children aged from one to twelve years of age; most of the children are between the ages of three and five. Activities are performed in all areas of the building, including the classroom, restrooms, cafeteria (if separate from the classroom), and on the playground. Activities are not limited to the center but will include field trips to child-oriented activities. Must be mobile and agile to perform required tasks such as lifting up to forty-five (45) pounds, reaching above the head and below the knee, or positioning the body to be on the child’s level and floor level. Must be able to bend, stoop, kneel, crouch, and run or walk hurriedly for a child’s safety. Qualifications Required:Education & Professional Credentials:

• Academic Foundation: High school diploma or GED graduate.
• Credential Pathway: Possess a current CDA or Certificate of Mastery in Child Development, or be willing to obtain one within one year of hire.
• Advanced Education (Desired): Associate Degree or higher in Early Childhood Education or a related field.
• State Registry: Must be an OPDR member and annually obtain the required professional development clock-hours to maintain a current OPDL certificate.

Specialized Training & Safety:

• Entry-Level Readiness: Completion of approved entry-level training (e.g., ELCCT) via the OPDR website within 90 days of employment.
• Core Frameworks: Completion of Early Learning Guidelines training and one full set of Pyramid Model modules (Birth to Five, Preschool, or Infant/Toddler).
• Life Safety: CPR certified annually (or within 90 days of hire) and formal professional development in Safe Sleep practices before working with infants.
• Comprehensive Growth: Must be willing to train in all functional areas of Head Start operations.

Professional Experience:

• Field Tenure: One year of experience working with pre-school age children.
• Service Credit: Volunteer services in a Head Start program may be credited toward the experience requirement.

Regulatory Compliance & Mobility:

• Security Clearances: Must meet all applicable requirements established by the state and funding sources, including mandatory fingerprinting.
• Licensing: Possession of a valid Oklahoma State driver’s license and access to reliable transportation.
• Professional Continuity: Requirement to refresh entry-level training if not employed at a licensed program within the last five years.

Physical & Cultural Readiness:

• Physical Capability: No physical restrictions that would preclude the active supervision, lifting, or engagement required when working with pre-school children.
• Inclusion: Proven ability to work effectively with diverse cultures, acting as a Partner to all families.
• Environment: Ability to meet all established Work Environment standards.

Supervision:

• Reports to: Head Start Center Director
• Supervisors: None assigned
• Coordinates with: Head Start Staff

About Community Action Agency of Oklahoma City:

Community Action Agency of Oklahoma City has served families in Oklahoma County for 60 years. Today, our work is focused on where we can make the greatest long-term impact: empowering families with young children to break the cycle of poverty. As part of a national network of more than 1,000 community action agencies, we partner with families, early childhood educators and community organizations to provide high-quality early learning through Head Start along with wraparound supports that help families build stability and long-term self-sufficiency. Our team is made up of educators, family advocates, problem-solvers and community connectors who care deeply about the children and families we serve. We work hard, support one another and take pride in the impact we make every day. If you want to make a lasting difference for children and families in our community, we’d love for you to join us.