Admin h1.location_city

Administrative Assistant needed for a commercial cleaning organization in Mountlake Terrace, WA

Job ID:

25267

Pay Rate:

$24 – $27 Per HR

Location:

Onsite in Mountlake Terrace, WA

Employment Type:

Contract-to-Hire

Schedule:

Monday – Thursday, 8:30 AM – 5 PM, Friday 8:30 AM – 4 PM

Our client is a well-established commercial cleaning organization founded in 1984, operating through a large network of independently owned and operated franchise businesses across the United States and Canada. With thousands of franchise locations supported by regional partners, they serve a diverse customer base spanning office environments, healthcare facilities, educational institutions, and industrial and manufacturing settings.

As the

Administrative Assistant , you will provide essential support to daily office operations, serving as a key point of contact for internal teams, clients, and vendors. This role is responsible for managing front desk and administrative functions, coordinating communications, maintaining organized records, and supporting customer service and light bookkeeping activities. The ideal candidate is highly organized, detail-oriented, and professional, with the ability to manage multiple priorities in a fast‑paced environment while contributing to a positive and efficient workplace.

Essential Duties and Responsibilities

Oversee front desk operations, providing a welcoming experience for visitors and handling incoming calls with professionalism and courtesy.

Receive, process, and distribute incoming and outgoing communications, including phone calls, emails, mail, and other correspondence.

Maintain well-organized digital and physical filing systems, ensuring document confidentiality and efficient retrieval.

Monitor office supply levels and coordinate orders as needed, while ensuring office equipment is properly maintained and operational.

Support general administrative functions such as data entry, scanning, copying, and the preparation of documents, reports, and presentations.

Serve as a key point of contact for customer and vendor inquiries, delivering timely, professional, and friendly support.

Process orders for consumable products for an existing customer base.

Communicate with clients regarding invoices and payments, resolving discrepancies or escalating issues when appropriate.

Foster strong client relationships through consistent, positive, and effective communication.

Assist with accounts payable and accounts receivable activities, including invoice preparation, payment processing, and accurate recordkeeping.

Other duties as assigned.

Qualifications

High School Diploma or Equivalent (Required)

Associate's Degree or Certification in Business Administration or Accounting preferred

Proven experience in administrative support, office management, or customer service roles

Proficient in Microsoft Office applications (Word, Excel, Outlook), CRM platforms such as ACT! or similar systems, with a working knowledge of accounting software; experience with QuickBooks is preferred.

Strong organizational and time‑management abilities, with the capacity to manage multiple priorities efficiently in a fast‑paced environment.

Excellent written and verbal communication skills.

Exceptional attention to detail and accuracy, particularly when handling confidential or sensitive information.

Ability to work independently with minimal supervision while also collaborating effectively within a team environment.

Professional, dependable demeanor with strong analytical and problem‑solving skills.

Benefits offered by Parker Staffing to Contract‑to‑Hire Employees

Paid Sick/Safe Time (based where allowable by law)

Medical benefits with multiple plan tiers and Telemedicine access

401K with matching contributionsHoliday pay

Employee Assistance Program (EAP)

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

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