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Admin Assistant

Admin Assistant

Parker Staffing Services, LLCMountlake Terrace, WA, United States
[job_card.full_time]
Administrative Assistant needed for a commercial cleaning organization in Mountlake Terrace, WA.Onsite in Mountlake Terrace, WA.Monday – Thursday, 8:30 AM – 5 PM, Friday 8:30 AM – 4 PM.Our client i...[show_more][last_updated.last_updated_30]
Admin

Admin

Levy SectorSAINT PAUL, MN, United States
[job_card.full_time]
Admin - Science Museum of Minnesota.Want to apply to this job via text messaging? Text.The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group.Message a...[show_more][last_updated.last_updated_30]
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Legal Admin

Legal Admin

Mandarich Law GroupChicago, IL, United States
[job_card.full_time]
Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states.We are currently recruiting for a Legal Admin for our Chicago office.This a full-time, In-offi...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Snowflake Admin

Snowflake Admin

Diverse LynxTampa, FL, United States
[job_card.full_time]
Minimum 7+ years of experience.Provide L1 and L2 support for Snowflake and associated services, including Oracle database support and Goldengate Replication.Proficiency in SQL language and cloud-ba...[show_more][last_updated.last_updated_variable_days]
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Admin Assistant

Admin Assistant

TradeJobsWorkforce76162 Fort Worth, TX, US
[job_card.full_time]
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of p...[show_more][last_updated.last_updated_30]
Site Admin

Site Admin

ITS ConGlobalJacksonville, FL, US
[job_card.full_time]
ConGlobal is hiring immediately for highly organized and reliable Site Administrator to oversee day-to-day administrative tasks at our site.We offer great benefits, competitive pay and opportunitie...[show_more][last_updated.last_updated_variable_days]
Scheduling Admin.

Scheduling Admin.

Always Best CareMemphis, TN
[job_card.full_time]
NOW HIRING: Scheduling Administrator.This is a key leadership role for someone who understands the.If you thrive under pressure, think ahead, and can communicate with authority and professionalism,...[show_more][last_updated.last_updated_1_day]
Hadoop Admin

Hadoop Admin

HANWhippany
[job_card.full_time]
Execute weekly server rebuilds (– nodes) with zero data loss and minimal performance impact.Perform Hadoop-level pre/post validations: cluster health, HDFS usage, replication, skew, and logs.Coordi...[show_more][last_updated.last_updated_30]
Admin

Admin

Natural Medicine LLCLas Vegas, NV, USA
[job_card.full_time]
[filters_job_card.quick_apply]
Verifies identity of legally valid clients prior to allowing entry into the sales area and enters patient data into the EVS and ICS, if needed.Maintains accurate records of patients' identification...[show_more][last_updated.last_updated_30]
Shipping/Admin

Shipping/Admin

Exact StaffCamarillo, California, United States
[job_card.full_time] +1
We are currently seeking a reliable and detail-oriented Shipping/Admin professional to join our team in Camarillo, CA (93012).This position plays a key role in daily shipping operations while provi...[show_more][last_updated.last_updated_30]
Admin Coordinator

Admin Coordinator

Professor Gatsby's Heating, Cooling and PlumbingBerlin Township, NJ, USA
[job_card.full_time] +1
[filters_job_card.quick_apply]
Professor Gatsby's Heating, Cooling and Plumbing.Install Coordinator in an effort to keep our HVAC office running like a well-oiled machine!.Our team members are highly valued for the hard work tha...[show_more][last_updated.last_updated_30]
Office Admin

Office Admin

DION GENERATOR SOLUTIONS INCMiami, FL, US
[job_card.full_time]
Dion Generator Solutions is looking for an office admin to assist with answering phones, scheduling, mail and being the point contact between the Miami office and Key Largo office.Please apply in p...[show_more][last_updated.last_updated_variable_days]
Storage Admin / Linux Admin

Storage Admin / Linux Admin

Woongjin, IncRidgefield Park, New Jersey, United States
[job_card.full_time]
IT Data Center Operations team, responsible for the architecture, deployment, and lifecycle management of enterprise storage systems across multiple data centers and cloud environments.This role en...[show_more][last_updated.last_updated_30]
DBA Admin

DBA Admin

eTeamRichardson, TX
[job_card.full_time]
Location & Reporting Address: Richardson, TX (Remote).Database Administrator with general DBA experience and Project Management skills.Provide mid-level DBA support to Oracle, SQL Server.Deep knowl...[show_more][last_updated.last_updated_30]
  • [promoted]
Project Admin

Project Admin

ActalentGranville, OH, United States
[job_card.full_time]
This is a position created to help manage the influx of work due to the Perfect Power Program, specifically focusing on the Distribution Pole Replacement Project.The role involves responsibilities ...[show_more][last_updated.last_updated_variable_days]
Admin

Admin

Ace HardwareVillage of Clarkston, MI, US
[job_card.full_time]
We are a locally owned and operated chain of Ace Hardware stores and it is our mission to promote the “Neighbors Serving Neighbors” environment.Our culture celebrates employee creativity and ideas,...[show_more][last_updated.last_updated_variable_days]
Project Admin / Exec Admin

Project Admin / Exec Admin

Elevate-StudioMeridian, ID, United States
[job_card.full_time]
This role starts as a Project/Office Administrator and is designed to grow into a true Executive Administrator as the company expands.You’ll be the connective tissue across owners, field teams, sub...[show_more][last_updated.last_updated_30]
  • [promoted]
MicroStrategy Admin

MicroStrategy Admin

Omni InclusiveDallas, TX, United States
[job_card.full_time]
MicroStrategy Admin (Architect Level).Technical skills required: core: MicroStrategy (10.Intelligence Server, Command Manager, Enterprise Manager, Developer, Web, Mobile.Databases: Oracle, SQL Serv...[show_more][last_updated.last_updated_variable_days]
Catering Admin

Catering Admin

Perkins Management Services CompanyWashington, DC, US
[job_card.full_time]
[filters_job_card.quick_apply]
The Catering Administrator is responsible for providing administrative and operational support to the catering department.This role ensures the accurate management of client orders, invoicing, and ...[show_more][last_updated.last_updated_variable_days]
Admin Assistant

Admin Assistant

Parker Staffing Services, LLCMountlake Terrace, WA, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]
Administrative Assistant needed for a commercial cleaning organization in Mountlake Terrace, WA

Job ID:

25267

Pay Rate:

$24 – $27 Per HR

Location:

Onsite in Mountlake Terrace, WA

Employment Type:

Contract-to-Hire

Schedule:

Monday – Thursday, 8:30 AM – 5 PM, Friday 8:30 AM – 4 PM

Our client is a well-established commercial cleaning organization founded in 1984, operating through a large network of independently owned and operated franchise businesses across the United States and Canada. With thousands of franchise locations supported by regional partners, they serve a diverse customer base spanning office environments, healthcare facilities, educational institutions, and industrial and manufacturing settings.

As the

Administrative Assistant , you will provide essential support to daily office operations, serving as a key point of contact for internal teams, clients, and vendors. This role is responsible for managing front desk and administrative functions, coordinating communications, maintaining organized records, and supporting customer service and light bookkeeping activities. The ideal candidate is highly organized, detail-oriented, and professional, with the ability to manage multiple priorities in a fast‑paced environment while contributing to a positive and efficient workplace.

Essential Duties and Responsibilities

Oversee front desk operations, providing a welcoming experience for visitors and handling incoming calls with professionalism and courtesy.

Receive, process, and distribute incoming and outgoing communications, including phone calls, emails, mail, and other correspondence.

Maintain well-organized digital and physical filing systems, ensuring document confidentiality and efficient retrieval.

Monitor office supply levels and coordinate orders as needed, while ensuring office equipment is properly maintained and operational.

Support general administrative functions such as data entry, scanning, copying, and the preparation of documents, reports, and presentations.

Serve as a key point of contact for customer and vendor inquiries, delivering timely, professional, and friendly support.

Process orders for consumable products for an existing customer base.

Communicate with clients regarding invoices and payments, resolving discrepancies or escalating issues when appropriate.

Foster strong client relationships through consistent, positive, and effective communication.

Assist with accounts payable and accounts receivable activities, including invoice preparation, payment processing, and accurate recordkeeping.

Other duties as assigned.

Qualifications

High School Diploma or Equivalent (Required)

Associate's Degree or Certification in Business Administration or Accounting preferred

Proven experience in administrative support, office management, or customer service roles

Proficient in Microsoft Office applications (Word, Excel, Outlook), CRM platforms such as ACT! or similar systems, with a working knowledge of accounting software; experience with QuickBooks is preferred.

Strong organizational and time‑management abilities, with the capacity to manage multiple priorities efficiently in a fast‑paced environment.

Excellent written and verbal communication skills.

Exceptional attention to detail and accuracy, particularly when handling confidential or sensitive information.

Ability to work independently with minimal supervision while also collaborating effectively within a team environment.

Professional, dependable demeanor with strong analytical and problem‑solving skills.

Benefits offered by Parker Staffing to Contract‑to‑Hire Employees

Paid Sick/Safe Time (based where allowable by law)

Medical benefits with multiple plan tiers and Telemedicine access

401K with matching contributionsHoliday pay

Employee Assistance Program (EAP)

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

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