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Administrative assistant • dayton oh

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Administrative Assistant

Administrative Assistant

Volkert IncDayton, OH, US
[job_card.full_time]
Are we the road to your future?.We are currently searching for an experienced.To be considered for this position, applicants must have, at minimum, 5 years of administrative support experience.Sche...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Administrative Assistant (PCT)

Administrative Assistant (PCT)

DaVitaFairborn, OH, United States
[job_card.full_time]
Presidential DrSuite A, Beavercreek, Ohio, 45324-6273, United States of America.Patient Care Technician (PCT) / Administrative Assistant (AA) - Hybrid Role. Approximately 20 hours / week as a PCT and ...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
  • [new]
Project Administrative Assistant

Project Administrative Assistant

Nesco ResourceDayton, OH, US
[job_card.full_time]
Responsibilities Day to Day : This person will serve in a project coordinator capacity supporting project manager and team lead at multiple AES Ohio locations, specifically North Dayton.They will as...[show_more][last_updated.last_updated_variable_hours]
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Administrative Assistant

Administrative Assistant

Robert HalfDayton, OH, US
[job_card.permanent]
We are looking for an Administrative Assistant to join our team in Dayton, Ohio.This position is a Contract to permanent role within a non-profit organization, providing essential support to both e...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Administrative Assistant

Administrative Assistant

VirtualVocationsDayton, Ohio, United States
[job_card.full_time]
A company is looking for an Administrative Assistant - International Contractor.Key Responsibilities Provide general administrative support to the C-Suite team Manage tasks in multiple spreadshe...[show_more][last_updated.last_updated_variable_days]
Maintenance Administrative Assistant

Maintenance Administrative Assistant

Dayton Area School ConsortiumDayton, OH, United States
[job_card.full_time]
Maintenance Administrative Assistant.Under the direct supervision of a School Department Head, to provide a wide variety of complex and confidential administrative and secretarial support, communic...[show_more][last_updated.last_updated_variable_days]
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Tax Administrative Assistant

Tax Administrative Assistant

Jackson HewittDayton, OH, US
[job_card.full_time]
The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and ...[show_more][last_updated.last_updated_30]
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Clinical Administrative Assistant

Clinical Administrative Assistant

Fresenius Medical CareHuber Heights, Ohio, USA
[job_card.full_time]
Be the face of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary / receptionist at Fresenius Kidney...[show_more][last_updated.last_updated_variable_days]
Administrative Assistant

Administrative Assistant

Quanta part of QCS StaffingOhio
[job_card.full_time]
Ohio, USA - 12-Months Contract.This is a fantastic opportunity for an Administrative Assistant to join our major, global pharmaceutical client on their latest new-build project based in Ohio, this ...[show_more][last_updated.last_updated_30]
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Administrative Assistant

Administrative Assistant

LifeWise AcademyDayton, OH, US
[job_card.part_time]
As the LifeWise Administrative Assistant, you have excellent communication and interpersonal skills.You will assist the Program Director with the day-to-day operations that are essential to the suc...[show_more][last_updated.last_updated_variable_days]
  • [new]
Senior Administrative Assistant

Senior Administrative Assistant

CargillDayton, OH, United States
[job_card.full_time]
Cargill is a family company committed to providing food and agricultural solutions to nourish the world in a safe, responsible, and sustainable way. We sit at the heart of the supply chain, partneri...[show_more][last_updated.last_updated_variable_hours]
  • [promoted]
Administrative Assistant

Administrative Assistant

Ohio StaffingDayton, OH, US
[job_card.permanent]
We are looking for an administrative assistant to join our team in Dayton, Ohio.This position is a contract to permanent role within a non-profit organization, providing essential support to both e...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Administrative Assistant I

Administrative Assistant I

Clearance JobsDayton, OH, US
[job_card.full_time]
Odyssey is seeking an Administrative Assistant I to support Naval Medical Research Unit Dayton (NAMRU-D).NAMRU-D is located at Wright Patterson Air Force Base and is Navy Medicine's world-class, gl...[show_more][last_updated.last_updated_30]
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Administrative Assistant

Administrative Assistant

Heraeus MedicalDayton, OH, US
[job_card.full_time]
Provides administrative support for the site by performing administrative duties and other projects as assigned with a heavy focus in supporting the Human Resource (HR) function and managing front ...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Administrative Assistant Lv2

Administrative Assistant Lv2

Omni InclusiveDayton, OH, US
[job_card.full_time]
The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support.We seek a professional who will coordinate, integrate and implement assigned ad...[show_more][last_updated.last_updated_1_day]
  • [promoted]
Administrative Assistant Lv2

Administrative Assistant Lv2

Tech DigitalDayton, OH, US
[job_card.full_time]
The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support.We seek a professional who will coordinate, integrate and implement assigned ad...[show_more][last_updated.last_updated_30]
Administrative Assistant

Administrative Assistant

PrideStaffCenterville, OHIO, US
[job_card.temporary]
Monday - Friday, First Shift 8 : 00 am-5 : 00 pm.Administrative Assistant experience.We are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in Dayton! ...[show_more][last_updated.last_updated_30]
Administrative Assistant

Administrative Assistant

HeraeusDayton, OH
[job_card.full_time]
Provides administrative support for the site by performing administrative duties and other projects as assigned with a heavy focus in supporting the Human Resource (HR) function and managing front ...[show_more][last_updated.last_updated_variable_days]
Administrative Assistant

Administrative Assistant

Core4ceWpafb, Ohio, United States
[job_card.full_time]
We are seeking a highly organized, detail-oriented Administrative Assistant with expertise as a Journeyman Business and Financial Operations Specialist. The ideal candidate will excel at managing wo...[show_more][last_updated.last_updated_variable_days]
Administrative Assistant

Administrative Assistant

Volkert IncDayton, OH, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Are we the road to your future?

We are currently searching for an experienced Administrative Assistant to support our Midwest Region located in Dayton, OH .

To be considered for this position, applicants must have, at minimum, 5 years of administrative support experience.

What you’ll be doing :

  • Administrative Support

Scheduling and organizing staff activities such as meetings, travel, conferences, marketing events, luncheons, and training activities

  • Ordering and maintaining office supplies and equipment (including ordering and delivering supplies needed to remote employees)
  • Distribution and filing of correspondence (both paper and electronic), memos, reports and supporting documents; Proofreads copy for spelling, grammar and layout, making appropriate grammatical changes. Responsible for accuracy and clarity of final copy
  • Provides support by scanning, filing, copying, data entry
  • Fleet vehicle coordination; ensures company vehicles have up-to-date registrations, schedule company vehicle maintenance and submittal of mileage reports
  • Company Safety coordination; work as Safety representative
  • Assumes other duties as directed by immediate supervisor
  • Billing / Invoicing Support

    • Provide support monthly during review and preparation of project invoices for submittal; confirming subcontract invoices, equipment charges, per diem, and project expenses have been included

  • Provide additional support as directed by Project Managers
  • Accounts receivables / Accounts payable Support

    • Submittal of any Dayton office invoices for services such as water and coffee

  • Staff Support

    • Assist on a weekly and monthly basis to ensure staff time sheets are input into VantagePoint and signed for the preparation of invoices

  • Assist in distributing information the team is required to have knowledge of : open enrollment dates, company holidays, mandatory training, special events, operational changes
  • Provide support of staff expense input and submittal to ensure they are accounted for in monthly invoice statements and / or the company’s overhead
  • Marketing Support

    • Assist with proposal preparation, typing, updating versions and proofreading

  • Work closely with staff to order and maintain marketing merchandise
  • Project Support

    • Maintain projects schedule and track milestones

  • Assist in preparing and maintaining project folders
  • Maintaining active project list
  • Assist in obtaining and maintaining proper insurance certificates, W-9 forms for clients and subcontractors
  • Attend project meetings as needed to record minutes for distribution
  • Human Resources Support

    • Familiarize yourself with our company benefits

  • Coordinate and facilitate on-boarding and orientation of new hires

    • What you need to have :

  • High School education or equivalent with a minimum of 5 years of administrative support experience or Associate’s degree
  • Professional office etiquette and strong customer service for our internal and external customers
  • Proficient with MS Office suites including intermediate to advanced skills in MS Excel, MS Word, and MS Teams. Experience with MS Project is preferred
  • Experience with accounting preferred
  • Knowledge of VantagePoint preferred
  • Desire to work in financials, which include accounts payable and receivables
  • Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines.
  • Valid driver’s license
  • A satisfactory motor vehicle report (MVR)

    • Why Volkert?

    Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work / life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.

    Key Benefits :

  • Employee Stock Ownership Plan (ESOP)
  • Medical, Dental, & Vision
  • 401(k) retirement savings plan + employer matching
  • Paid Time Off (PTO) and holidays
  • Employer-Paid Life / AD&D insurance
  • Employer-Paid short-term disability and long-term disability
  • Wellness incentives
  • Student Debt Retirement Match
  • Additional voluntary benefits

    • The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

    “For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

    – Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

    EOE- Race / Sex / Vets / Disabled

    Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

    #LI-HF1 Ohio