Administrative director Jobs in Santa Clarita, CA

Assistant Superintendent/Vice President, Administrative Services

The Santa Clarita Community College District/College of the Canyons is seeking an Assistant Superintendent/Vice President, Administrative Services. This position is a high priority for our District for the 2026-2027 academic year and is contingent upon continued available district, grant and state funding. Under the direction of the Superintendent/President, the Assistant Superintendent/Vice President of Administrative Services serves as the Chief Business Officer (CBO) for the District, overseeing all financial, business, and information technology operations. This senior administrative role serves on Executive Cabinet and encompasses responsibilities at both the College and District levels, supporting advocacy initiatives, and ensuring compliance with current regulations and best practices. The position also involves representing the District in various forums and executing other duties as assigned by the Superintendent/President. This position will oversee the following departments: Business Services, Fiscal Services, Contracts and Procurement, Risk Management, Payroll, Information Technology Administration, Customer Support Services, Audio/Visual, Enterprise Applications, and Infrastructure and Information Security. Salary Placement: This twelve (12) month per year position will be on an individual contract. This classified administrator position will be placed on Range 24 of the Administrative Salary Schedule. Step placement is based on experience. All administrators are on an employment contract and exempt from overtime and compensatory time accumulation.

Essential Duties

Business Operations:

• Oversee the District's financial health, manage budgets, conduct fiscal analyses, and supervise resource investment to ensure fiscal integrity.
• Direct the preparation and execution of the District tentative and annual budgets, review fiscal reports, and ensure accurate and timely submissions, while ensuring fiscal solvency and accurate projections.
• Plan, coordinate, and supervise budgeting, financial planning, and administrative functions in collaboration with senior staff and stakeholders.
• Analyze legislation affecting community colleges and funding, providing insights and recommendations for financial strategies and lobbying efforts. Ensure compliance with regulations and deadlines from outside agencies, including the California Community College Chancellor's Office and others.
• Manage District-wide risk management operations, including insurance and loss prevention.
• Oversee payroll processing to ensure accurate and timely employee compensation and benefits distribution.
• Ensure adequate resources for the College, managing purchasing operations for supplies, services, and equipment.
• Direct College accounting operations, including financial record-keeping, reporting, and auditing functions.
• Monitor and analyze Business Services operations for financial effectiveness and operational efficiency, directing necessary improvements.

Information Technology

• Monitor and analyze Information Technology operations for effectiveness and operational efficiency, directing necessary improvements.
• Create, implement, and update the District's business continuity plans, technology replacement plan, and cybersecurity plan.
• Ensure compliance with regulations and deadlines from outside agencies, including the California Community College Chancellor's Office and others.
• Coordinate the District's information technology, enterprise applications, and infrastructure and information securities teams to ensure compliance with environmental and ADA requirements.
• Ensure all software, hardware, and service contracts for information technology services are up to date and in compliance with all application regulations.

Executive Cabinet Responsibilities:

• Interpret, implement, and manage board and administrative policies related to District services, ensuring compliance with regulations and best practices in community college administration.
• Research, update, and present changes to Board Policy and Administrative Procedures to the Superintendent/President for preparation for the college policy council and board of trustees meetings.
• Collaborate with Executive Cabinet members to assist the Superintendent/President in developing and executing policies and strategic plans that align with District goals.
• Participate in district-wide governance and budget development committees, chairing those responsible for financial and technology resource allocation.
• Prepare, review, and approve fiscal and legal documents, such as contracts and funding applications.
• Communicate with stakeholders to coordinate activities and resolve issues, managing community relations as needed.
• Maintain a variety of records and reports related to Business Services and Information Technology programs, projects, and financial activity.
• Attend and conduct meetings, prepare Board agenda items, and participate in the collective bargaining process and relevant conferences.
• Serve on the District's negotiating teams for all union represented constituent groups.

Personal and Professional Competencies: Every administrator with the College is expected to be:

• Committed to being good stewards of taxpayer dollars.
• Committed to the District's priorities, including Academic Achievement, Institutional Health and Culture, Community Partnerships and Engagement, and Stewardship, Sustainability, and Resilience.
• Willing to put students first in the decision making process.
• Dedicated to a healthy culture where everyone feels valued.
• Effective at communicating and listening to foster strong relationships, shared priorities, and inspire trust and action.
• Results-oriented, ensuring effective implementation, routine assessment of programs, and continuous data-informed improvement.
• Considerate of fiscal responsibilities and sound operations.
• Believe in the mission of California Community Colleges.
• A technologically sophisticated professional who is skilled in various technology applications.
• A supporter of consistent and ongoing professional development initiatives, in pursuit of the college's strategic goals.
• A fair-minded, ethical, and honest leader with excellent interpersonal and communication skills.

Knowledge and Abilities: Knowledge of:

• Planning, organization and direction of College District-wide Business Services operations and activities including fiscal accounting, auxiliary accounts, payroll, risk management, contracts and purchasing.
• Government Accounting, budget, and business functions of a college district.
• Laws related to insurance coverage, employer liability and public liability.
• Risk management, exposure identification and loss control principles, strategies, and techniques.
• Generally accepted government accounting and auditing principles, practices, and procedures.
• Safety, risk management, asset protection and loss control principles, strategies, and techniques.
• General principles, methods, practices, and procedures of purchasing and contract administration.
• General practices and procedures related to information technology, enterprise applications, cybersecurity, and infrastructure and information security.
• Applicable local, State, and federal laws, codes, ordinances, regulations, policies, and procedures.
• College District organization, operations, policies, and objectives.
• Policies and objectives of assigned programs and activities.
• Principles and practices of administration, supervision, and training.
• Principles and practices of participatory governance in a community college setting.
• Advanced theory and application of budgetary planning and control in a college system.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of a computer and assigned software.
• Public relations techniques.

Ability to:

• Plan, organize, control and direct District-wide Business Services operations and activities including accounting, auxiliary accounts, payroll, purchasing, contracts and risk management.
• Coordinate and direct personnel, resources, communications, and information to meet College District needs and assure smooth and efficient activities.
• Review, analyze, process, and determine appropriate response to property and liability claims filed against the District.
• Supervise and evaluate the performance of assigned personnel.
• Direct the development and implementation of Business Services plans, projects, programs, services, systems, strategies, goals, and objectives.
• Provide technical direction in the development and preparation of the general College and other District-wide budgets.
• Monitor, analyze and modify policies, procedures, and programs to enhance the financial effectiveness and operational efficiency of Business Services operations and activities.
• Plan, organize, control and direct College accounting operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets, and accounts.
• Engage effectively in the participatory governance process in a community college setting.
• Communicate effectively both orally and in writing.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines.