Part-time Administrative Jobs in Pasadena, CA

Administrative Analyst

Tryfacta is seeking an Administrative Analyst for our client in Los Angeles, CA, 90012. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please apply now!

Position Title: Administrative Analyst

Location: Los Angeles, CA, 90012

Duration: 6 Months

Work Schedule: 9/80 hybrid schedule (Requires 3 days in office, Monday - Wednesday) starting as early as 7:00 am 4:45 pm with every other Friday off. The Administrative Analyst will work in a team-oriented environment. This temporary position will help provide administrative support to act as a lead to collect and track data received from project managers, project sponsors, and project financial reporting systems to prepare draft CIP quarterly reports; log funding requests; assist in the preparation of quarterly CIP budget baselining and planned expenditures spreadsheets; assist in preparation of monthly CIP spending forecast; assist documenting various CIP related memos, procedures, and reports; schedule meetings in Outlook with various stakeholder groups; maintain the CIP Office shared email inbox; administration of tasks in the Power Apps based CIP budget system; create or refine various Excel worksheets; create dashboards using existing data.

Responsibilities for this position include, but are not limited to:

• Conducts research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
• Analyzes, prepares, and develops solicitations, contracts, and specifications.
• Monitors project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.
• Prepares assigned budget, monitors expenditures, documents and reports on variances, and prepares a variety of budget, financial, cash flow, and cost-benefit analyses and reports.
• Develops or enhances tools used in rate and financial analyses and budget management.
• Performs construction bid and monitoring processes such as opening bids, reviewing documents, preparing notices of award, and generating reports.
• May participate on a project team.

To be considered for this position, you should have:

• Bachelor's degree from an accredited college or university in a related field and four years relevant experience; or Master's degree from an accredited college or university in a related field and two years relevant experience; or four years as a MWD Administrative Assistant III. (Preferred Degree in Finance, Economics, or Engineering)
• Strong administrative analyst experience with the requirements. More focus on administrative vs financial data analytics.
• Strong office administrative and organizational skills
• Strong communication and writing skills
• Proficient at using MS Word to prepare reports
• Proficient at creating and maintaining good relationships with staff and managers this person will need to solicit staff and managers for data and information in a tight timeline
• Would be a plus if this person has experience working for public works or utility agencies.
• Knowledge in processing: Principles, procedures, and practices of business management and analysis; budgeting and finance; financial tracking systems; contract development and administration; applicable federal, state, and local laws, codes, and regulations; and current office technology and equipment.
• Required skills and abilities to: Analyze budgetary, financial, procedural, and organizational issues; provide project management support; research, gather, and compile data; prepare correspondence, documents, presentations, and reports; develop and administer contracts; monitor budgets and utilize financial tracking systems; use applicable software applications; organize and prioritize work; train; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment, including computers and supporting applications.
• Proficient at Outlook, MS Forms, MS Excel data analysis functions such as XLOOKUP and Index/Match
• Dashboarding functions such as PivotTables and Pivot Charts
• Personable, team player, flexible, multitasker, and handles pressure well.
• Detail-oriented, organized, strong written and verbal communication skills a must.
• Only local candidates (Southern California)
• No CalPERS membership
• No H1B candidates
• Valid Class C Driving License

Physical Demands, Work Environment, and Vision Requirements

The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Vision Requirements: No special vision requirements. Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age.