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Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in El Cerrito, California. This long-term contract position offers the opportunity to support essential administrative operations while collaborating closely with staff and customers to ensure organizational efficiency. The role requires a balance of customer service expertise and administrative skills, with responsibilities performed onsite Monday through Friday, from 8 AM to 5 PM.

Responsibilities include providing exceptional customer service by addressing inquiries and requests with attention to detail and efficiency. Perform data entry tasks with accuracy, ensuring records and reports are up-to-date. Manage incoming and outgoing correspondence, including email and postal mail, while maintaining organized filing systems. Prepare and maintain service call reports, logs, and various documentation as required. Monitor and replenish office supplies, including janitorial and coffee materials, to ensure smooth daily operations. Assist in scheduling appointments, preparing meeting rooms, and supporting office events. Conduct reconciliations and maintain petty cash funds in accordance with company policies. Perform general clerical duties such as scanning, copying, and document imaging to support administrative functions. Collaborate with other administrative staff to provide backup support when needed. Utilize Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to complete various tasks. Requirements include proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Strong customer service skills with the ability to handle inquiries and complaints tactfully. Excellent organizational abilities to manage multiple tasks and prioritize effectively. Ability to perform accurate data entry and maintain detailed records. Effective written and verbal communication skills for preparing reports and interacting with various stakeholders. Familiarity with general clerical duties such as filing, scanning, and document management. Capacity to work both independently and collaboratively in a fast-paced environment. Demonstrated ability to schedule appointments and coordinate administrative activities efficiently.