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Foster Licensing Administrative Specialist (Administrative Specialist 1)

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Do you have time management and organizational skills? Are you able to use a computer to navigate databases and locate information? Are you able to communicate clearly and cross culturally in writing, directly, or virtually? Has your background prepared you to read, interpret, and explain laws, rules, policies, and procedures? Are you interested in working in a fast-paced environment? Then, we want to hear from you!

Summary of Duties

The Office of Developmental Disabilities Services (ODDS) provides opportunities to link services for Oregonians who have intellectual and / or developmental disabilities. As part of its function ODDS oversees an array of services including but not limited to residential, in-home, employment, family support, crisis, and case management delivered through a state field structure or agreements with county governments or subcontracted agencies.

ODDS is responsible for the development and administration of programs that support children and adults with intellectual or other developmental disabilities to remain in their own home or community.

The Office of Developmental Disabilities Services Licensing Unit oversees a statewide program responsible for licensing and the quality of care in programs serving individuals with intellectual / developmental disabilities this includes the licensing of adult and child foster homes, and 24-hour residential facilities. It oversees and is responsible for the agency certification of agencies and the endorsement of 24-Hour Residential programs, Supported Living Programs, Employment Services and Professional Behavior Support Services.

As a Foster Licensing Administrative Specialist, you will :

• Provide administrative support to the Intellectual Developmental Disability (IDD) Licensing Unit Staff by; entering data into the Automated Survey Process Environment (ASPEN) system, providing statistical data for special requests; maintaining overall office operations; fielding calls to the Unit Manager and staff; coordinating meetings with agencies; and emailing documents that have been prepared by management.
• Review new or renewal adult foster home and child foster home applications to ensure all applicable documentation has been supplied in accordance with Oregon Administrative Rules (OARs), Oregon Revised Statutes (ORS), and licensing policies; then will provide the application to the Foster Care Licensing Specialist for review and approval.
• Issue child foster home certifications and adult foster home licenses for applications that have been approved by the Foster Care Licensing Specialist or Foster Care Program Analyst.
• Process applications and reports, enter and compile data from different systems, coordinate meetings including note taking, and handle communication with various community members and other agencies.
• Help with doing research in our systems to help identify concerns, or missing information.

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.

OR

An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with :

Attention all candidates! A cover letter is required, (please limit it to only two pages.) Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

Working Conditions

Background Checks and Requirements

Benefits

Employment Preference

Contact Information