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Administrative • salt lake city ut

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Administrative Assistant

Administrative Assistant

Government JobsSalt Lake City, UT, US
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Would you like a position where your initiative and proactive support are valued above all else? Is your organizational skill set sharp enough to seamlessly handle the complex operations of a state...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Assistant

Administrative Assistant

Congregation Kol AmiSalt Lake City, UT, United States
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Congregation Kol Ami is an inclusive & welcoming synagogue that celebrates the rich traditions of Jewish faith & heritage. We're searching for a motivated individual to join our empowering team, ded...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Production Administrative Assistant

Production Administrative Assistant

GroundworksSalt Lake City, UT, US
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Production Administrative Assistant.Groundworks is seeking a talented Production Administrative Assistant to join their team in Salt Lake City, UT!. The Production Administrative Assistant must enjo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Coordinator Senior

Administrative Coordinator Senior

Intermountain HealthSalt Lake City, UT, United States
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Administrative Coordinator - Senior.The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Administrative Assistant

Administrative Assistant

University of UtahSalt Lake City, UT, United States
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S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support.Monday through Friday, 8 : 00am to 5 : 00pm.Some earlier mornings and later evenings may be required. Priority Review Date (Note - Posting may c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
Administrative Assistant

Administrative Assistant

Robert HalfSalt Lake City, UT, United States
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Description We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Assistant

Administrative Assistant

BMW of MurrayMurray, UT, United States
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BMW of Murray is seeking a detail-oriented and organized Administrative Assistant to join our team.The ideal candidate will provide administrative support to our finance director and learn the proc...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Administrative Services Assistant

Administrative Services Assistant

Keller Executive SearchSalt Lake City, UT, US
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This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Plant Administrative Assistant

Plant Administrative Assistant

Dura-Line, an Orbia BusinessSalt Lake, Utah, USA
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Join Dura-Line an Orbia business in leading the charge for global connectivity! As the premier manufacturer of plastic conduit pipes we create pathways that connect people and information worldwide...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Coordinator

Administrative Coordinator

Assisting Hands of Greater MurrayMurray, UT, United States
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Description : This position provides administrative backup to the Assisting Hands Greater Murray office on an ongoing basis. It will also help set up the Company’s documentation and administrative-re...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Administrative Assistant

Administrative Assistant

State of UtahSalt Lake City, UT, United States
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Division of Professional Licensing (DOPL) - 160 E.You must successfully pass a criminal history check.B - Competitive Career Service - Employment in this position requires a probationary period.Thi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Accounting Administrative Assistant

Accounting Administrative Assistant

Barco Rent A TruckSalt Lake City, UT, United States
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The Accounting Administrative Assistant provides comprehensive administrative and accounting support to the Accounts Receivable (AR) department. This position is responsible for ensuring the accurac...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Administrative Assistant

Administrative Assistant

ClifyXSalt Lake City, UT, US
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Function : The incumbent performs all secretarial and administrative assistant duties for the International Sales Division. This activity is crucial to support an approximate 3 million annual sales a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Remote Administrative Assistant

Remote Administrative Assistant

Aston CarterSalt Lake City, UT, US
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This position within the App Assist department involves assisting with scheduling and conducting interviews with applicants. The role requires professional and courteous interaction to gather person...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Executive Administrative Assistant

Executive Administrative Assistant

EMCOR GroupSalt Lake City, UT, US
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An Executive Assistant is a professional responsible for managing an executive's calendar, scheduling meetings, handling phone calls, making travel arrangements, coordinating administrative tasks, ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Assistant

Administrative Assistant

BMW Of MurrayMurray, Utah, USA
serp_jobs.job_card.full_time
BMW of Murray is seeking a detail-oriented and organized Administrative Assistant to join our team.The ideal candidate will provide administrative support to our finance director and learn the proc...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Assistant

Administrative Assistant

TransPakSalt Lake City, UT, United States
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Originally founded in Silicon Valley in 1952, we've been a private, family owned and operated business since 1969.We are humbled by the long-term relationships with our customers, earned through th...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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Administrative Assistant

Administrative Assistant

Utah StaffingSalt Lake City, UT, US
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The Office for Faculty is seeking an administrative professional to join our vibrant and collaborative team.Located in the Park Building, the Office for Faculty oversees faculty processes for Main ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Coordinator

Administrative Coordinator

Assisting HandsMurray, UT, United States
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This position provides administrative backup to the Assisting Hands Greater Murray office on an ongoing basis.It will also help set up the Company's documentation and administrative-related process...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
Administrative Assistant

Administrative Assistant

Government JobsSalt Lake City, UT, US
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job_description.job_card.job_description

Administrative Assistant

Would you like a position where your initiative and proactive support are valued above all else? Is your organizational skill set sharp enough to seamlessly handle the complex operations of a state regulatory agency? Are you ready to become the indispensable administrative partner for our Directors? If yes, apply today!

This position is with the Department of Commerce, Division of Professional Licensing (DOPL).

ROLES AND RESPONSIBILITIES

In this position, you will provide critical support to the Division Director, the Assistant Division Director, and the office, ensuring smooth operations and effective communication. You will be the Administrative Assistant for the Multidisciplinary Health & Services section of DOPL. Your responsibilities will include, but are not limited to, the following :

  • Strong organizational skills and attention to detail :

Calendar Management, managing the Assistant Division Director's schedule, coordinating meetings, interviews, appointments, and travel arrangements.

  • Travel Coordination, arranging domestic travel itineraries, including flights, accommodations, and ground transportation. Providing travel training as needed to DOPL employees.
  • Record Keeping, maintaining organized and accessible files, both physical and electronic, ensuring compliance with record retention and privacy policies. Archive files promptly when appropriate.
  • Legal Filing and Records Management, meticulously tracking and organizing division legal filings, ensuring all documents are properly stored and easily retrievable.
  • Financial and Inventory Management, processing invoices and payments, ensuring timely and accurate bill payment. Ordering and maintaining office supplies, tracking inventory levels to prevent shortages, and ensuring efficient use of resources.
  • Excellent verbal and written communication skills :

    • Handling phone calls, emails, and inquiries from colleagues, other government officials, and the public.

  • Drafting, editing, and proofreading letters, memos, and other documents on behalf of the Directors.
  • Ability to multitask and prioritize effectively in a fast-paced environment :

    • Meeting Preparation, Preparing agendas, materials, and presentations for meetings. Taking accurate minutes during meetings and distributing them to the relevant parties.

  • Strong work ethic and commitment to public service
  • Ability to work independently and as part of a team :

    • Coordinating and facilitating meetings, ensuring compliance with all relevant laws and regulations. Working closely with the Directors to prepare meeting materials, agendas, and minutes, and to address any legal or procedural questions that arise.

  • Ability to maintain confidentiality and exercise discretion :

    • New Hire and Employee Transitions, coordinating the onboarding process for new hires, including paperwork, equipment setup, and introductions. Managing offboarding procedures, ensuring a smooth transition for departing employees, and proper handling of State property.

  • Resourcefulness and initiative, with a professional demeanor and positive attitude :

    • Special Projects, assisting with special projects and initiatives as assigned by the Divisions.

  • Serve as one of the DOPL GRAMA records officers.

    • MINIMUM REQUIREMENTS

  • The ability to report to the office daily - this position is not eligible for remote work.
  • Experience working under the specific job titles of Administrative Assistant, Executive Assistant, and / or Office Assistant.
  • Proficiency with Microsoft Word and Excel, or their Google equivalents (Docs and Sheets).

    • PREFERRED

  • Prior administrative experience, two or more years (this includes customer service, maintaining records, data entry, drafting correspondence, etc.).
  • Paralegal certification or experience in a legal office environment.
  • Experience working within a government agency or public sector organization.
  • Current employees of the State of Utah.
  • Accounting education, training, or experience.

    • WHY YOU SHOULD JOIN OUR TEAM

    The Division of Professional Licensing provides you with an opportunity to work with a great team of professionals responsible for strengthening trust in Utah's professional workforce through effective licensing, balanced regulation, and consumer engagement in the State of Utah. This position will provide you with a variety of responsibilities and job satisfaction, knowing you have played a part in protecting the public.

    AGENCY

    The Utah Department of Commerce is the licensing and registration agency for Utah's professional and business community. Commerce's mission is to strengthen trust in Utah's commercial activities. Commerce does this through regulation, enforcement, and education. Commerce has eight divisions, representing various economic industries. You can learn more about the agency by visiting the Commerce website.

    BENEFITS

    The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.