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Part-time Administrative Jobs in San Mateo, CA

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Administrative • san mateo ca

Last updated: 8 hours ago

Principal Administrative Business Partner

Compass ConsultingSouth San Francisco, CA, US
Full-time
Quick Apply

Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions.They are amon... Show more

 • New!

Head of gRED Administrative Business Partnering

GenentechSouth San Francisco, CA, United States
$166,500.00 yearly
Full-time

Head Of Administrative Business Partnering (ABP) For Genentech Research And Early Development (Gred).Are you ready to shape the future of operational excellence and lead a premier administrative co... Show more

Legal Administrative & Project Assistant (Global Law Firm)

kay search groupRedwood City, CA, US
Full-time
Quick Apply

Legal Administrative & Project Assistant (Global Law Firm) Location:  Redwood City, CA (Hybrid WFH) Company:  Globally Reco... Show more

Principal Administrative Business Partner

CYNET SYSTEMSSouth San Francisco, CA, US
Full-time

Requirement/Must Have: 5-7 years related administrative, operations or project management experience.Director and above, VP and above preferred).Previous experience must include responsibilities fo... Show more

 • Promoted • New!

Administrative Assistant

EsselSan Carlos, CA, US
Full-time
Quick Apply

We are seeking a detail-oriented Administrative Support Specialist.This position involves data entry, billing, and project coordination alongside our project admin team.Process documents and comple... Show more

Administrative Assistant – Video Producer

KellySouth San Francisco, California, US
Temporary

Job Title: Administrative Assistant – Video Producer.Hybrid (in-office two days per week).Monday to Friday, 8:00 AM to 4:00 PM.We are seeking a detail-oriented Administrative Assistant – Video Prod... Show more

Administrative Assistant

Flowly SolutionsBurlingame, California, United States
$21.00 hourly
Full-time

Flowly Solutions is looking to bring on a dependable Administrative Assistant to join our office team.We're a relocation business that handles moving, assembly, and repair, along with a range of ot... Show more

Administrative Assistant / Front Desk

2B Living, Inc.San Carlos, CA, US
$22.00 hourly
Part-time
Quick Apply

Join a team that's redefining property management.We are looking for a dedicated and resourceful Administrative Assistant / Front Desk professional (on-site at our San Carlos office) who embodies 2... Show more

Administrative Assistant

BKFRedwood City, CA, US
$25.00 hourly
Full-time
Quick Apply

We are hiring an Administrative Assistant to work out of our Redwood City.Plan exciting events for the office and company.Cultivate the office culture for internal and external clients.Work alongsi... Show more

Administrative Business Partner

ManpowerSan Mateo, CA, United States
$60.00 hourly
Full-time

Administrative Business Partner.Our client, a leading organization in the technology and innovation sector, is seeking a dedicated Administrative Business Partner to join their team.As an Administr... Show more

Senior Administrative Business Partner

Dawar Consulting, Inc.South San Francisco, CA, us
Temporary

Our client, a world leader in biotechnology and life sciences, is looking for a “.Senior Administrative Business Partner.Long-Term Contract (Possibility Of Extension).Medical, Dental, Vision, Paid ... Show more

Administrative Catering Sales Coordinator

Crystal Springs Catering IncRedwood City, CA, US
$25.00 hourly
Full-time

Join Crystal Springs Catering Inc as an Administrative Sales Coordinator in Redwood City, CA, where you will play a key role in driving our catering sales efforts.This position offers a dynamic env... Show more

Administrative Business Partner, Autonomy

ComriseFoster City, CA, United States
$67.15 hourly
Full-time
Quick Apply

Administrative Business Partner Autonomy Leadership</b> <p data-path-to-node="3"><b data-index-in-node="0" data-path-to-node="3">Location:</b&... Show more

Administrative Assistant

Heffernan Insurance BrokersSan Mateo, California, US
$15.00 hourly
Part-time
Quick Apply

The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support.This position helps the office run smoothly, assists the... Show more

Administrative Assistant III

Samuel Merritt UniversitySan Mateo, CA, United States
Full-time

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, f... Show more

Legal Administrative Assistant

Page GroupRedwood City, CA, US
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office.The ideal candid... Show more

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Principal Administrative Business partner

BC Forward AsymblSouth San Francisco, CA, US
Full-time

Job Title: Principal Administrative Business Partner Location: San Francisco, CA Duration: Contract - 12 months Job ID: 408236 About BCforward BCforward is a leading global IT consulting and workfo... Show more

 • Promoted • New!

Administrative Assistant

Essel EnvironmentalSan Carlos, CA, United States
Full-time

Administrative Support Specialist.We are seeking a detail-oriented Administrative Support Specialist.This position involves data entry, billing, and project coordination alongside our project admin... Show more

Office Manager and Administrative Coordinator

Enliven TherapeuticsBurlingame, CA, United States
$115,000.00 yearly
Full-time

Office Manager & Administrative Coordinator.The Office Manager & Administrative Coordinator serves as the primary resource for office operations, workplace coordination, and provides administrative... Show more

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Principal Administrative Business Partner

Principal Administrative Business Partner

Compass ConsultingSouth San Francisco, CA, US
12 hours ago
Job type
  • Full-time
  • Quick Apply
Job description
Our client is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.
Job Responsibilities:
  • Independently manage complex scheduling across multiple time zones and coordinate with senior-level internal and external stakeholders while maintaining a high level of confidentiality.
  • Demonstrate expert knowledge of available IT systems and collaboration tools.
  • Manage scheduling for senior committee meetings, global summits, department offsites, all-staff meetings, leadership meetings, and cross-functional meetings.
  • Lead the planning, organization, and execution of large-scale meetings involving multiple time zones and key internal and external stakeholders.
  • Partner with managers or assigned leads to develop agendas, distribute meeting materials, and maintain rolling agendas for standing committees and team meetings.
  • In collaboration with Strategic Event Services, drive the planning and execution of large department-wide offsites and onsites, including Global Town Halls and team meetings.
  • Independently lead the planning and execution of meetings at Congress events and Global Summits, including:
    • Venue and speaker selection
    • Technical and AV requirements
    • Catering
    • Agenda development
    • Contract management
  • Draft email communications on behalf of managers, teams, departments, and leaders.
  • Partner with leaders to develop communication strategies for internal department communications.
  • Partner with communications teams to track, manage, prepare, and support various communications and engagement initiatives.
  • Manage departmental sites, collaboration spaces, websites, newsletters, and related communication platforms, including content collection, information distribution, and ongoing maintenance.
  • Coordinate the collection and implementation of feedback for communications when applicable.
  • Manage the overall space planning process, serving as a thought partner on team placement strategy, presenting recommendations to leadership, and serving as the primary project manager.
  • Partner with leaders to create team agreements.
  • Serve as a thought partner to leadership by assessing employee engagement, conducting informal pulse checks, and providing ideas for enhancing employee engagement.
  • Manage complex candidate and interview processes.
  • Manage administrative components and logistics of onboarding, including oversight of first-30-day checklists and relocation activities.
  • Serve as a connector and point of contact for external stakeholders.
  • Stay current on system changes and organize training sessions for team members and other administrative staff.
  • In some cases, serve in an Administrative Lead capacity.
  • Process and manage vendor and speaker engagements, contracts, payments, and related activities, including RFP and vendor selection.
Functional Job Responsibilities:
  • Responsibilities specific to the role, representing approximately 30% of the position.

Required Skills & Qualifications:
  • 5–7 years of related administrative, operations, or project management experience; pharmaceutical or biotechnology industry experience strongly preferred.
  • Experience supporting senior-level executives, including Senior Director and above; VP-level support preferred.
  • Previous experience managing highly confidential and sensitive information.
  • Previous experience training staff on company or departmental systems, processes, and administrative tools strongly preferred.
  • Proven track record of meeting or exceeding objectives and goals.
  • Ability to plan, coordinate, organize, and prioritize work across multiple functional groups while executing strategically.
  • Ability to take a lead role in assessing and coordinating workflow among team members.
  • Strong ability to create a collaborative and productive work environment.
  • Demonstrated ability to solicit and integrate ideas, opinions, and expertise from across the organization when making decisions.
  • Ability to resolve complex issues and conflicts effectively.
  • Strong judgment and discretion when handling highly sensitive and proprietary information.
  • Strong attention to accuracy and detail, with a continuous improvement mindset.
  • Ability to independently drive decision-making based on breadth of experience, skills, and strategic context.
  • In-depth knowledge of collaboration and productivity tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
  • Ability to promote, instruct, and train others on innovative tools that enhance efficiency and productivity.
  • Bachelor’s degree (BS/BA) in a related field or equivalent industry experience.
Technical Skills:
  • In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
  • In-depth knowledge of collaboration and productivity tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
  • Ability to provide instruction and training to others on relevant systems and tools.
Experience & Education:
  • Minimum Experience: 5–7 years of relevant experience, including significant experience supporting Senior Director-level executives and above; VP-level support preferred.
  • Education: BS/BA in a related field or equivalent industry experience.