Talent.com

serp_jobs.breadcrumb.workplace_remote Administrative serp_jobs.h1.location_city

serp_jobs.job_alerts.create_a_job

Administrative • tempe az

serp_jobs.last_updated.last_updated_variable_hours
Administrative Assistant

Administrative Assistant

Jackson Lewis P.C.Phoenix, AZ, United States
serp_jobs.job_card.full_time
Focused on employment and labor law since 1958, Jackson Lewis P.We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workfor...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

USA JobsChandler, AZ, US
serp_jobs.job_card.full_time
Wells Fargo is seeking an administrative assistant supporting a District Branch Network Senior Manager.Learn more about the career areas and lines of business at wellsfargojobs.Support moderately c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
  • serp_jobs.job_card.promoted
  • serp_jobs.job_card.new
Administrative Assistant

Administrative Assistant

MarriottPhoenix, AZ, US
serp_jobs.job_card.full_time
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

ASMLChandler, Arizona, US
serp_jobs.job_card.permanent
Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.ASML US brings together the most creative minds in science and technology to devel...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Coordinator

Administrative Coordinator

DriveTimeMesa, AZ, US
serp_jobs.job_card.full_time +1
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billio...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Clerk

Administrative Clerk

Quadel Consulting & TrainingPhoenix, AZ, US
serp_jobs.job_card.full_time
serp_jobs.filters_job_card.quick_apply
Quadel is the visionary leader in providing program management, consulting and training solutions to the affordable housing industry. The Administrative Clerk is responsible for providing esse...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

Altec Industries, Inc.Phoenix, AZ, US
serp_jobs.job_card.full_time
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

JobotPhoenix, AZ, US
serp_jobs.job_card.full_time
This Jobot Consulting Job is hosted by : Scott Filbin.Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Nationally recognized and an industry leader in heal...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

Concord ServicingScottsdale, AZ, US
serp_jobs.job_card.full_time
Concord Administrative Assistant.Concord is a full-scope loan servicer delivering compliant, flexible, and scalable portfolio servicing solutions to meet the demands of loan originators and capital...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

U-HaulPhoenix, AZ, US
serp_jobs.job_card.full_time
Amerco Real Estate Company is seeking a full-time receptionist / administrative assistant.In this position, you will support day-to-day functions + specialized projects and be directly under the supe...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Assistant

Administrative Assistant

Robert HalfPhoenix, AZ, United States
serp_jobs.job_card.permanent
Description We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

ASML US, LLCChandler, AZ, United States
serp_jobs.job_card.full_time
ASML US brings together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips.We design, deve...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

Arizona StaffingPhoenix, AZ, US
serp_jobs.job_card.full_time
We are looking for a detail-oriented administrative assistant to join our team in Phoenix, Arizona.This long-term contract position offers an exciting opportunity to contribute to various departmen...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

MCIPhoenix, AZ, US
serp_jobs.job_card.full_time
MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

Marriott InternationalPhoenix, AZ, US
serp_jobs.job_card.full_time
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
Administrative Assistant

Administrative Assistant

ServiceMaster Restore 7133 - PhoenixPhoenix, AZ, US
serp_jobs.job_card.full_time
Successful candidates will have experience in an office setting.Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collect...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Coordinator

Administrative Coordinator

Talent BridgeScottsdale, AZ, US
serp_jobs.job_card.full_time
Contract | Max Pay Rate : $20 / hr.Work Type : On-site (5 days / week).We're seeking a highly organized Administrative Assistant to support daily office operations in a fast-paced, professional environme...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
  • serp_jobs.job_card.promoted
Administrative Assistant

Administrative Assistant

American Iron and MetalPhoenix, AZ, US
serp_jobs.job_card.full_time +1
American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Assistant

Administrative Assistant

Jackson Lewis P.C.Phoenix, AZ, United States
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

The Administrative Assistant provides various levels of support to the local office, from routine hospitality and facilities tasks to production of legal documents. Further they partner with numerous departments to ensure smooth operation of the office. Tasks vary from the processing of vendor invoices, ordering supplies and preparation of monthly Concur reports. The other primary area of focus for the Administrative Assistant is assisting the Legal Assistants in providing a full range of support to the attorneys such as conflict and engagement management, expense report preparation and preparation / revision of documents.

The successful candidate is a highly motivated, organized, detail-oriented collaborator with the ability to simultaneously work on different tasks.

Essential Functions

  • Under the supervision of the Office Administrator, engage in the support of the attorneys. Duties may include the following :

Process invoices and monthly expense reports in Concur.

  • Run conflict checks and open new client engagements as requested.
  • Create engagement letters.
  • Assist in the preparation / revision of correspondence, pleadings, and other documents such as PowerPoint presentations.
  • Assist with scheduling, as requested. Close matters as instructed.
  • Upload documents and emails to Netdocs document management system.
  • Book and organize travel arrangements through the firm's travel agency, Lawyers Travel.
  • Proofread documents.
  • Other clerical assignments as directed.
  • Perform routine hospitality and facilities tasks, including the following :

    • Prepare mail and all US / FedEx / UPS packages, sorting and distributing incoming mail.

  • Assist with all aspects of document reproduction and processing : copying, scanning, date stamping and preparing binders.
  • Troubleshoot and perform minor repairs of office equipment (e.g., clear paper jams, change toner / ink cartridge).
  • Schedule service calls as needed.
  • Prepare conference rooms for meetings, set up and clean up, including technology setup for Zoom / Teams meetings.
  • Coordinate new hire or departing personnel office setup and cleanup, including setting up technology equipment.
  • Clean kitchen and related equipment on a regular basis, including filling, running, and emptying the dishwasher.
  • Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
  • Organize and clean file workroom.
  • Keep inventory and order office and lounge supplies as requested and restock as needed.
  • Function as liaison with both internal departments and outside agencies.
  • Provide assistance to the Office Administrator as needed and other administrative assistance as appropriate and requested.

    • Qualifications / Skills Required

  • Two-five years' experience in professional services environment desired.
  • Strong verbal and written communication skills.
  • Ability to multi-task, and timely respond to deadlines as well as balance workload.
  • Possess working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Basic working knowledge of computer hardware and software.
  • Strong people skills and ability to work well in cooperative office environment and communicate with attorneys and support staff on every level.
  • Prior law firm experience is preferred.
  • Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to / from shelves of up to 8 feet high.)
  • Good listening skills to determine what is needed for the customer.

    • Educational Requirements

  • High school diploma or equivalent required.
  • 4-year college degree preferred.

    • We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.