Administrative manager [h1.location_city]

Details

Open Date 12 / 05 / 2025

Requisition Number PRN43750B

Job Title Office Services Management

Working Title Administrative Manager

Career Progression Track M00

Track Level M4 - Senior Manager, M3 - Manager

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

This role will will typically be M-F & standard business hours. This position supports and contributes to a wide variety of events and external grants with various deadlines. Some nights and weekends may be required based on needs of the business. This is a hybrid position with a required 2-3 days in office, on campus. No fully-remote option is available.

VP Area President

Department 00639 - VP for Research

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $46,818 - $76,000

Close Date 03 / 05 / 2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of the Vice President for Research is seeking an Administrative Manager to support research leadership in the day-to-day administration and maintenance of key VPR research initiatives. This is a dynamic, multi-faceted role that includes support across a wide range of topics and projects.

The Administrative Manager will report to the Associate Vice President for Research ( AVPR ) Office and be assigned to support various VPR initiatives. Primarily and initially, this role will manage and execute administrative duties for the Energy Futures Research Engine, PEAK Water Research Hub, the Critical Minerals Research Hub, and the National Laboratory and Security Office. These are organized, thematic entities built to drive our nationally renowned research towards new heights. Hubs, Working Groups, and other VPR -led research initiatives are designed to rapidly address research topics that cut across disciplinary boundaries, facilitate long-term collaboration and research success for our research community, expand the funding portfolio of the institution, and support the University of Utah’s goal of becoming a top public university with unparalleled societal impact. Hubs and Working Groups conduct social / working events around specific funding areas or opportunities, measure and monitor institutional strengths and opportunities, organize interdisciplinary response teams for portfolio-expansion opportunities, prepare and submit extramural funding proposals, and more.

The University of Utah is located at the foot of the beautiful Wasatch Mountains and offers a rich benefits package for eligible employees including affordable health insurance on the first day, generous retirement contributions, generous paid holidays per year plus vacation accruals each month, tuition reduction for employees and families, paid parental leave and more.

Learn more about the great benefits of working for University of Utah : benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description :

Provide a wide range of administrative support for research initiatives and their leadership. This includes but is not limited to calendaring / scheduling, travel planning / management, record-keeping / note-taking, processing questions / requests from U of U community, meeting coordination & agenda development, supplies & catering, etc.

Plan, prepare, and execute operations on interdisciplinary community events, seminars, workshops, grant preparation meetings, grand challenge events, campus visits from distinguished guests, and other capacity-building research events. This includes but is not limited to organizing catering, guest management, space and equipment reservations, facilities setup, and coordination, creating and distributing program materials, etc. Events vary in scope and size.

Prepare and disseminate written communications (informational emails, funding opportunity emails, meeting minutes, flyers, professional documents, presentations, etc.) on behalf of the initiative and its leadership.

Work with initiative leadership to execute communication strategies to inform internal and external stakeholders of initiative activities.

Work with initiative leadership to routinely identify, collect, and disseminate funding opportunities and proposal development tools to initiative leadership and participants.

Work with initiative and AVPR leadership to manage internal funding programs related to the research initiatives.

Work with initiative leadership to measure and monitor initiative activity for effectiveness and progression.

Collect proposal and award information metrics, other reporting needs.

Manage all purchasing / financial requests for assigned initiatives. Exercise prudent financial control according to relevant policy and procedures to ensure the initiatives operate within budget.

Review and disseminate information about university policy changes, federal regulations, etc. to assigned initiatives.

Collaborate with other VPR units, research faculty to identify institutional research priorities, strengths, opportunities, etc.

When applicable and as requested by initiative leadership, serve as institutional representative of the research initiative to internal and external communities.

As requested by the VPR Office and as you grow professionally in the role, participate in broader institutional initiatives, proposal and award applications, financial management, research development activities, staff mentoring, and other administrative assignments.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example : bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels :

Manager, Administrative / Office Services Management : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Senior Manager, Administrative / Office Services Management : Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Prior knowledge of and / or interest in research operations or administration

Prior knowledge of and / or interest in energy, critical minerals, and water research

Prior experience planning and executing large-scale events

Strong organizational and time management skills

Strong written and verbal communication skills

Progressing ability to analyze problems and identify creative, innovative, and analytical solutions

Relevant administration and / or university administration experience

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director / Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at :

Online reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.