Administrative specialist • jersey city nj
Job Title: Administrative Assistant.Provide high-level administrative support to senior stakeholders and Front Office staff.Demonstrate strong organizational skills with a proactive, forward-thinki... Show more
The Administrative Assistant will provide administrative and operational support to ensure smooth office operations and training coordination.The role involves managing correspondence, maintaining ... Show more
Duties Description The Administrative Specialist 2, Grade 23, will report to the Administrative Officer 2, M-1, assigned to the Department’s New York City Office.The incumbent will be responsible f... Show more
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Remote Administrative Assistant.Remote, United States (Required).Paydex Technologies is a rapidly growing technology company that is seeking an Administrative Assistant to join our team.As a Remote... Show more
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Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, ema... Show more
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DATA AND ADMINISTRATIVE SPECIALIST Atlas works to prevent violence by meeting people during a crisis, like a recent arrest or open court case, and connecting them to a change process that nurtures ... Show more
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The average salary range is between $ 37,520 and $ 68,060 year , with the average salary hovering around $ 46,689 year .
The average salary range is between $ 33,124 and $ 61,721 year , with the average salary hovering around $ 39,993 year .
Provide high-level administrative support to senior stakeholders and Front Office staff.
Demonstrate strong organizational skills with a proactive, forward-thinking, and solution-oriented approach.
Develop and implement procedures, controls, and new policies (e.g., T&E, Gifts & Entertainment).
Support the Head of Platform Services on various projects with diligent oversight of deliverables.
Manage complex calendars, meetings, and executive schedules.
Coordinate domestic and international travel arrangements.
Process high-volume expense claims and invoices.
Organize and coordinate Webex meetings, including operator-assisted sessions.
Plan and execute logistics for internal and external events, including client roadshows, team-building events, workshops, and client meetings.
Manage visitor logistics and serve as a point of contact for visiting employees.
Maintain distribution lists and departmental reports.
Prepare meeting minutes for high-level financial meetings.
Assist with external client onboarding coordination.
Prepare and analyze reports using Excel and develop client presentations in PowerPoint.
Ensure Business Continuity Planning, facilities coordination, premises management, and compliance reporting (e.g., Client).
Partner with assistants across multiple locations to provide seamless coverage, including executive-level support when required.
Ivalua (Supplies and IT Procurement)
MyIT / SailPoint (IT application security access management)
Concur (Travel and Expense Management)
Tom Net and Clock Net (Attendance and Work Hours Tracking)
UPS (Shipping and Postage)
Microsoft Outlook
Microsoft Office Suite (Advanced Excel and PowerPoint required)
Tableau
Bachelor s degree or higher.
3 5 years of proven experience as an Administrative Assistant within a financial institution.
Strong understanding of Front Office principles and administrative service processes.
Technical Skills:
Highly proficient in Microsoft Outlook and Excel.
Competent in Word and PowerPoint.
Strong reporting and data management capabilities.
Administrative Expertise:
Calendar and meeting management.
Strategic time management and prioritization.
Travel coordination and expense processing.
Event planning and logistics management.
Heavy invoice processing and external client onboarding support.
Detailed meeting minutes and executive-level project assistance.
Core Competencies:
Exceptional written and verbal communication skills.
Strong project management capabilities with the ability to manage timelines and deliverables.
Ability to multitask, prioritize, and operate with high attention to detail.
Demonstrated initiative, discretion, confidentiality, and professionalism.
Collaborative team player with the flexibility to support multiple executives and locations.
