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Administrative specialist Jobs in Tacoma, WA

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Administrative specialist • tacoma wa

Last updated: 3 days ago

Construction Administrative Assistant

NW Recruiting PartnersTacoma, WA, United States
$65,000.00 yearly
Full-time

Construction Administrative Assistant.Our client, an established provider of landscape and civil construction services, is looking for a Construction Administrative Assistant to join their team.Thi... Show more

Product Specialist

Camping World HoldingsFife, WA, United States
$45,000.00 yearly
Full-time +1

Camping World is seeking a Product Specialist Advisor for our growing team.A Product Specialist Advisor works directly with the customers to determine specialized product needs and services and pro... Show more

Staffing Specialist

Professional Staff NorthwestPuyallup, WA, United States
$23.00 hourly
Full-time

Now Hiring Staffing Specialist.We are growing fast and looking for someone who can thrive in a high-energy staffing environment.This is NOT a sit-back-and-scroll-your-phone office job.Every day mo... Show more

Training Specialist

DCS CorporationJoint Base Lewis-McChord, US
Full-time

DCS is searching for a performance‑driven Training Specialist to support US Army programs.A focus on either Analytical, Financial, logistics, engineering, technical training and/or management of ad... Show more

Administrative Service Team (AST) Specialist

Olympic Sports & SpineTacoma, WA, USA
$19.50 hourly
Full-time
Quick Apply

Administrative Service Team (AST) Specialist.Olympic Sports and Spine (OSS).Administrative Service Team (AST) Specialist.Experience the thrill of being part of a high-performance team dedicated to ... Show more

Administrative Regulations Analyst 3 (Cannabis Compliance Consultant)

State of WashingtonFederal Way, WA, United States
Full-time

Administrative Regulations Analyst 3 (Cannabis Compliance Consultant).The Washington State Liquor and Cannabis Board (WSLCB) Enforcement and Education Division is announcing an exciting opportunity... Show more

Travel/Contract - Administrative-Interpreter Services - $2140 per week

Genie HealthcareFederal Way, WA, USA
Temporary
Quick Apply

Genie Healthcare is Looking for a Administrative to work in Interpreter Services for a 7-WEEKS travel assignment located in Federal Way, WA, for the Shift(07:00:00 to 15:00:00) and 40 hours per wee... Show more

Merchandising Specialist

AcostaPuyallup, WA, United States
Full-time

Join Premium Retail Services as a Merchandising Specialist, where you'll bring top brands to life in stores across your community.Represent hundreds of beloved brands across multiple retail locatio... Show more

Medical Assistant/ Administrative Float

MultiCarePuyallup, WA, United States
$24.58 hourly
Full-time

At MultiCare, we strive to offer a true sense of belonging for all our employees.Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe ... Show more

Administrative Regulations Analyst 3 (Cannabis Compliance Consultant)

Government JobsFederal Way, WA, United States
Full-time

Administrative Regulations Analyst 3 (Cannabis Compliance Consultant).The Washington State Liquor and Cannabis Board (WSLCB) is announcing an exciting opportunity for an Administrative Regulations ... Show more

Administrative Specialist - Real Estate

Puget Sound EnergyTacoma, WA, US
Full-time

Puget Sound Energy is looking to grow our community with top talented individuals like you!  With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innov... Show more

Senior Administrative Assistant

MultiCareTacoma
$24.83 hourly
Full-time

Join a team that shares your calling.At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities.Belonging her... Show more

Sales Specialist

Home Depot (Retail)Gig Harbor, WA, United States
$20.00 hourly
Full-time +1

Sales Specialists help customers bring their project ideas to life by offering a range of product options, providing samples, and recommending solutionsincluding installation and related services.S... Show more

Membership Specialist

ISSAPuyallup, WA, United States
$15.00 hourly
Full-time

Membership Specialist/h2pThe Membership Specialist (MS) will represent UFC GYM by providing a welcoming, informative, and entertaining experience for all members and guests during their visits.The ... Show more

SEO Specialist

Stratford DavisTacoma, WA, us
$14.00 hourly
Full-time
Quick Apply

We are seeking a detail-oriented and results-driven SEO Specialist to manage and optimize a portfolio of approximately 20 websites across various industries.This role requires a strong understandin... Show more

Operations Specialist

Ameriprise Financial - WashingtonTacoma, WA, US
$58,000.00 yearly
Full-time

Arrow Financial Group is a client-focused wealth management practice committed to delivering a high level of personalized service and proactive financial planning.We are seeking a highly organized,... Show more

Import Specialist

Green Worldwide Shipping, LLCTacoma, WA, United States
Full-time

Location 1944 Pacific Ave, Ste 310, Tacoma, WA, 98402, United States.Description Requirements Summary. Show more

HR Specialist

Bass Pro ShopsTacoma, WA, United States
$21.00 hourly
Full-time

The Human Resources Specialist will lead onsite HR initiatives supporting leadership and Outfitters in the store in the following areas: staffing, training, engagement, orientation and onboarding, ... Show more

People also ask
Construction Administrative Assistant

Construction Administrative Assistant

NW Recruiting PartnersTacoma, WA, United States
30+ days ago
Salary
$65,000.00 yearly
Job type
  • Full-time
Job description

Construction Administrative Assistant

Tacoma, WA

Our client, an established provider of landscape and civil construction services, is looking for a Construction Administrative Assistant to join their team.

This role offers the opportunity to support public works projects across the Puget Sound region while gaining hands-on exposure to state and local agency work. You will provide administrative, document control, and coordination support to project managers and field teams, helping keep project records accurate, organized, and aligned with contract and agency requirements.

This is an ideal opportunity for someone early in their construction career, who wants to grow into an Office Engineer or Contract Administrator role.

Construction Administrative Assistant Responsibilities:

  • Assist with document control, including organizing and maintaining project files, logs, and correspondence.
  • Support tracking of submittals, RFIs, and change orders through data entry, follow-ups, and status updates.
  • Help prepare and distribute meeting minutes, daily reports, project updates, and related communications.
  • Assist with certified payroll collection and prevailing wage documentation.
  • Coordinate paperwork with subcontractors and vendors, including insurance, contracts, and onboarding documents.
  • Support project teams with permit tracking and agency documentation requirements.
  • Maintain digital filing systems using platforms such as Procore, SharePoint, and related tools.
  • Provide general administrative support, including scheduling, email coordination, filing, and project team assistance.
  • Assist with project closeout documentation, final records, and required closeout packages.

Construction Administrative Assistant Qualifications:

  • At least 1 year of administrative experience within the construction industry.
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook. (Experience in Bluebeam/Procore or similar tools is a plus)
  • Experience supporting field teams, project managers, subcontractors, or vendors.
  • Basic understanding of public works documentation, certified payroll, or prevailing wage requirements.
  • Ability to manage multiple tasks, prioritize deadlines, and support active project teams.
  • Strong communication skills and a willingness to learn public works project requirements.

Company Benefits:

  • Medical, dental, and vision insurance.
  • 401k with company match.
  • Paid time off and holidays.
  • Opportunities for growth within a stable pipeline of public works projects.

Compensation: $65,000 - $80,000 annually (DOE)