Administrative specialist Jobs in USA

Administrative Specialist - Carlin, NVJoin the Redi TeamAre you an experienced administrative professional who excels at organization, communication, and supporting a dynamic leadership team? Are you looking for an opportunity to make a meaningful impact within a growing organization where your expertise and initiative are valued?Redi Services, LLC, a leader in the Industrial Services industry, is seeking an Administrative Specialist to join our team in Carlin, Nevada.This is a full-time, long-term opportunity with a family-owned company committed to investing in its employees and building future leaders. As Redi continues to grow throughout 2026, we are looking for an administrative professional who is proactive, detail-oriented, and committed to operational excellence.Our success is built on four core values:Safety AlwaysOwnership Is ExpectedDriven to ImproveCharacter Makes the DifferenceIf these values describe you, we'd love to meet you.Why Redi?Because this is a company where leaders still matter.Where your ideas won't disappear into bureaucracy.Where you'll have the opportunity to shape the future of an organization with nearly four decades of history.Where you'll help build systems that future leaders will inherit.Most companies ask leaders to maintain what already exists.We're asking you to help build what comes next.If that excites you, we'd love to meet you.Position SummaryThe Senior Administrative Specialist is a trusted partner to company leadership, providing high-level administrative support that enables efficient business operations. This position is responsible for coordinating administrative functions, maintaining critical business records, supporting internal communication, and ensuring the office operates with professionalism and efficiency.The ideal candidate is highly organized, exercises excellent judgment, maintains confidentiality, and thrives in a fast-paced environment where priorities frequently shift.Key ResponsibilitiesProvide executive-level administrative support to operational and company leadership.Manage calendars, meetings, travel arrangements, and scheduling for key leaders.Prepare professional correspondence, reports, presentations, and business documents.Coordinate company meetings, agendas, minutes, and follow-up action items.Maintain confidential personnel, operational, and business records.Process invoices, expense reports, purchase requests, and other administrative documentation.Maintain accurate electronic and physical filing systems.Coordinate communication between departments to ensure timely completion of projects and initiatives.Assist with onboarding activities and administrative support for new employees.Develop, maintain, and improve administrative procedures and office workflows.Generate reports, compile data, and assist leadership with business metrics and analysis.Coordinate office supplies, vendor relationships, and general office operations.Support special projects and company initiatives as assigned.Provide exceptional internal and external customer service while representing Redi with professionalism.QualificationsThe ideal candidate will have:5+ years of progressively responsible administrative experience.Experience supporting senior leaders or executive teams.Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Strong organizational, project coordination, and time-management skills.Excellent written and verbal communication abilities.Exceptional attention to detail and accuracy.Ability to handle confidential information with discretion and professionalism.Strong analytical and problem-solving skills.Ability to manage multiple priorities while meeting deadlines.Experience in construction, industrial services, transportation, or a related industry is preferred.Bilingual (English/Spanish) is a plus.ScheduleMonday - Friday 5:00 AM - 3:00 PMCompensation$25.00-$30.00 per hour DOECompensation is based on experience, qualifications, and administrative expertise demonstrated.Must be willing and able to pass an initial and periodic drug screens and a background check upon hire.

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