Administrative supervisor Jobs in Bakersfield, CA

Accounting Supervisor

Under the direction of the Chief Financial Officer and/or Director of Finance of Omni Family Health (OFH), the person is responsible for the efficient operation of the accounting functions of Omni Family Health (OFH). Responsibilities cover all general ledgers, grants, and month-end close activities including lease and equipment depreciation schedules. Assist in preparing and documenting grant/contract invoices, rental invoices, financial reports, and monthly journal entries in accordance with established policies and procedures and Federal, State, and Local agency requirements.

Job Duties:

1. Maintain accounting records for all financial transactions of programs and services from all sources and systems in accordance with funding agency requirements and generally accepted accounting principles.
2. Ensure proper procedures and internal controls are in place in all areas of OFH and OFH pharmacy related to inventory, bank reconciliations, and depreciation. Recommend changes as needed to stay current and up-to-date with best operation and financial practices. Ensure that all Standard Operating Procedures for staff accountants are current.
3. Review the completion of new asset list schedule and any construction and/or bond schedule on a monthly basis and update depreciation schedule accordingly.
4. Support and provide guidance to staff on preparation of all audit and cost report worksheets.
5. Recommends petty cash amounts for all locations. Performs audits of each cash box at minimum annually with goal of bi-annual.
6. Assist in timely closing the financial records (reconciliation of assets and liabilities) as required by the Chief Financial Officer and/or Director of Finance on a monthly, quarterly, and yearly basis and produce accurate and timely balance sheet (all assets and liabilities) reconciliations each month.
7. Produce accurate and timely monthly, quarterly, and yearly financial management reports as directed by the Chief Financial Officer and/or Director of Finance.
8. Prepares daily, monthly, and year-to-date visit and financial class statistics and reports to Chief Financial Officer and/or Director of Finance by IO AM each workday.
9. Assist in the preparation of clinic annual reports, UDS, Medi-Cal, Medicare, and OSHPD cost reports as directed by the Chief Financial Officer and/or Director of Finance
10. Assigns, trains, and reviews work of all staff accountants.
11. Assist in review of payroll process and cost allocation to assure proper submission, internal control, and coding.
12. Maintains the organization "Audit Ready" at all times.
13. Make recommendations to update policies and procedures as necessary.
14. Assist in developing annual operation and capital budget plan.
15. Promote and support in OFH mission statement and values.
16. Ability to relate to the public, regardless of ethnic, religious, and economic status.
17. Maintain professional demeanor in appearance, work product, and communication with staff and guests in department.
18. Other related duties as required by Chief Financial Officer and/or Director of Finance.

Additional Duties:

1. HIPAA Compliance - Responsible to maintain department current in compliance with all regulations and requirements. Treats all patients and employees' information confidential.
2. Compliance - Ensure compliance with all Local, State, and Federal regulations.
3. QA/QI - Participate in QA/QI activities and contribute toward the overall performance improvement of the department and organization.
4. IT - Required to learn and use the Electronic Health Record and Practice Management Electronic System modules as required by the job functions and highlighted in the policies and procedures. These components include NextGen, PMS, QSI, and other modules, as they are developed and implemented.
5. All employees will participate in Patient Centered Health Home Model at Omni Family Health.
6. Develops team members through in-service training and learning opportunities.
7. Builds morale through continued assessment of workload and distribution.

Qualifications, Education, and Experience Education:

1. Bachelor's Degree in Accounting or Finance from accredited college required.

Experience:

1. Minimum of two years' experience in similar supervisor accounting position is required.

Skills:

1. Must be a self-starter and able to coordinate the accounting and cost accounting functions to produce operation and financial reports and analysis.
2. Ability to use independent judgment, and maintain a profession and effective working relationship with all personnel, financial institutions, external auditors, Local, State, and Federal agencies.
3. Knowledge of maintaining and reviewing financial and statistical records.
4. Knowledge of the methods, best practices, and terminology used in financial and statistical record keeping.
5. Knowledge of office practices, systems, and procedures.
6. Ability to operate office machines and computerized accounting system. Knowledge of advanced Microsoft computer essential programs.

Responsible to: Chief Financial Officer/Director of Finance

Classification: Exempt