Administrative supervisor Jobs in Boise, ID

Job Summary

ECCO Safety is seeking a detail-oriented and experienced Accounting Supervisor to oversee our AP and AR teams. The ideal candidate will have a strong understanding of accounting principles, exceptional leadership skills, and a proven track record of managing a high-volume AP and AR department efficiently. The Accounting Supervisor will be responsible for ensuring accurate and timely processing of payments, maintaining vendor relationships, and implementing process improvements to streamline AP and AR operations.

Essential Responsibilities and Functions

• Supervise and lead the AP and AR teams, including hiring, training, and performance management
• Oversee the day-to-day operations of the AP and AR departments for ECCO and Code 3, ensuring timely and accurate processing of invoices, payments, and expense reports
• Review list of current and past invoices for payment (forecasts), prior to weekly AP check runs
• Manage vendor relationships, including resolving any payment discrepancies or issues in a timely manner
• Oversee AP team with Open PO Accrual report clean up and prepaids approval and research, match packing lists/POs/invoice documents
• Review AP Aging report, vendor statements weekly, monthly customs reconciliation, and weekly freight reconciliation
• Utilize AP calendar to make payments for utilities timely across both company locations
• Perform month-end closing activities, including reconciling accounts payable transactions and reviewing accruals monthly
• Manage past due AR invoices and actively follow up with customers to resolve payment and credit hold issues
• Monitor unapplied check balances and work with team to reduce weekly balances to meet departmental goals
• Interface with ESG sales representatives and customer service team to review status of slow paying customers, including identifying pricing issues and reconciling customer portal information
• Process customer checks for daily deposits, account statements, credit and debit memos
• Research and resolve: partial payments, product returns, proof of delivery requests, and billing errors or discrepancies
• Interface with collection services as needed and process bad debt write-offs and recoveries
• Generate various tracking reports such as missing credit memos, pricing issues, etc.
• Assist with cashflow forecasting
• Manage administration of Concur expense reporting system for ECCO and Code 3
• Maintain daily updates to bank ledger reconciliations
• Perform vendor set up process and fraud verifications
• Develop and implement policies and procedures to improve efficiency and accuracy in the accounts payable process, adhering to company policies and procedures
• Collaborate with other departments, such as procurement and finance, to ensure smooth workflow, effective communication, and proper approvals
• Manage 1099 process and W9 maintenance
• Perform other related duties as assigned

Qualifications to Succeed

• Associate’s degree (A.A.) in accounting or equivalent years of experience
• Minimum of 5 years of AP and AR experience, including at least 2 years in a supervisory role
• Strong understanding of accounting principles and practices
• Strong skillset in accounting software and Microsoft Excel
• Excellent leadership and communication skills
• Ability to prioritize tasks, multi-task, and meet deadlines in a fast-paced environment
• Attention to detail and accuracy
• Problem solving skills and the ability to resolve issues independently
• Experience with process improvement initiatives is a plus

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to talk and hear frequently (in person and by telephone), and must be able to see and read (documents, order statements, etc.)
• Manual dexterity required, frequent use of hands to handle or feel, reach with hands and arms, use tools/objects, and controls and to climb or balance

The above statements are intended to describe the general nature of work performed by the team members assigned to this job. All team members must comply with Company policies and applicable laws.

We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

**This is an onsite role 5 days per week in Southeast Boise.**