Administrator Jobs in Fairfield, CA

Human Resources Administrator

$24.00 - $36.00 Hourly Rate

As part of the Corporate Human Resources team, provide HR related support and resources to all Swinerton companies; as well as, maintain and execute HR and compliance data, programs, and records.

Position Responsibilities and Duties

• Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring results for errors and red flags; following up with HR Partners regarding necessary actions, distributing and following up on random selections to ensure compliance; ordering CCFs, maintain DER training needs, submit DER specific location access
• Administer Company's Preferred Driver program, which includes ordering, reviewing and reporting on employee motor vehicle reports on a regular basis
• Administer companywide third-party State Compliance Job Board program; as well as track and report on utilization and placement success
• Maintain active and terminated employee files, including converting active to terminated each month
• Maintain current listing of Federal, State, Local and Company mandated employment posting requirements, and distribute notifications and material to Field HR as changes approach (update in SwinNet as well)
• Assist with government and industry specific reporting needs by executing various survey requirements in a timely and accurate manner
• Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review prior to release to requesting party
• Manage file archives and storage, including purging and archiving files
• Execute semi-monthly EDD new reporting
• Accurately prepare EEO-1 and VET reporting data per gov't requirements, submit data once reviewed and approved
• Assist with Affirmative Action Plan updates and communications
• Provide OFCCP organization mailer program information to Field HR annually
• Actively participate in Company's I-9 self-audit process, as well as assist in preparation of I-9s during DHS/ICE audits
• Stay abreast to current Federal, State and local employment law changes and monitor, and notify HR Ops team members of these changes
• Maintain non-hired candidate data on a regular basis, and execute Company's annual EEO/OFCCP self-reporting requirements
• Maintain applicable HR Operations SwinNet content, recommending modifications, receiving modification approvals, and making necessary modifications on HR pages
• Back up HR Ops team members and Field HR as needed
• Complete other responsibilities as assigned

Minimum Skills or Experience Requirements

• High School Diploma or equivalent
• AA degree or equivalent training or experience; college degree preferred
• 2 years construction (craft/field preferred) administrative experience in addition to above training or degree
• 1-3 years Human Resources work experience
• Prior payroll, accounting or HRIS experience preferred
• Strong data entry skills
• Advanced Excel skills preferred
• Working knowledge of general office procedures and office machines
• Analytical skills and problem-solving ability
• Exceptional accuracy, attention to detail and organizational skills
• Ability to follow directions and procedures, while taking ownership to complete tasks on own
• Effective interpersonal skills
• Strong written and verbal English and Spanish communication skills, including professional telephone manner

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.