Administrator Jobs in Madison, WI

Immigration Practice Administrator

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Practice Administrator - Immigration position.

The Practice Administrator for Immigration supports the Healthcare, Education & Life Sciences Strategic Business Unit (SBU) by managing a diverse portfolio of immigration matters and providing administrative and operational support to attorneys, paralegals, and practice leadership. This exempt position is responsible for case management, client communication, document coordination, billing support, and workflow oversight for business, family?based, and citizenship immigration cases. The Practice Administrator ensures timely case progression, maintains accurate records, and contributes to the efficient operation of the immigration practice within the SBU.

Responsibilities

Case Management

• Manage assigned University, corporate, athletic, and individual immigration matters, including:
• H?1B, TN, O?1
• PERM Professional and PERM Special Handling
• I?140 Immigrant Petitions
• Adjustment of Status (I?485)
• I?130, Consular Processing
• N?400 Naturalization
• Oversee case lifecycles and ensure timely progression and compliance with deadlines.
• Conduct follow?ups on stalled or delayed cases and escalate issues when necessary.
• Assign drafting tasks to paralegals and coordinate workflow for petition preparation.

Client Communication & Support

• Serve as the primary point of contact for clients on assigned matters.
• Communicate case status, document requirements, timelines, and next steps.
• Maintain organized client files and ensure all required documentation is collected and properly stored.

Administrative & Operational Support

• Prepare and update case?tracking spreadsheets and internal reports.
• Support billing processes, including time entry, invoice review, and client billing coordination.
• Draft correspondence, immigration forms, and supporting documentation.
• Conduct legal research as needed.
• Collaborate with attorneys, paralegals, and support staff to ensure efficient case handling.

Required Qualifications

• Minimum 1 year of full?time experience drafting and preparing business immigration applications, including H?1B, L?1, O?1, PERM, I?140 (EB?1, EB?2, EB?3), and I?485.
• Minimum 1 year of full?time experience with N?400 applications, consular processing, and family?based immigration matters.
• Experience supporting attorneys and working with paralegals and administrative staff.
• Familiarity with immigration procedures, case management processes, and legal protocols.

Skills & Attributes

• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with immigration case?management software; Docketwise preferred.
• Strong organizational skills and ability to manage multiple cases and deadlines.
• Excellent written and verbal communication skills.
• Ability to work effectively with diverse clients and internal teams.
• Strong attention to detail and accuracy.
• Ability to work in a fast?paced environment and adapt to shifting priorities.

Working Conditions

• Remote, Hybrid or in?office schedule based on firm policy.
• Ability to work extended hours as needed to meet deadlines.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.