Administrator Jobs in San Bernardino, CA

Job Description

We are currently seeking a qualified Contract Administrator to join our team, based out of Bethune, SK (Regina Area). The Contract Administrator will be responsible for maintaining a continuing review of the progress of each subcontract and providing management with information regarding any financial, legal or technical difficulties. Scope also includes preparing change orders and negotiating with subcontractors to obtain settlement. As we continue to expand our national footprint, we’re proud to build a long‑term presence in Saskatoon. Our new Saskatoon office is a strategic cornerstone in our multi‑sector growth plan, enabling us to support mining, energy transition, and industrial projects across Saskatchewan and Western Canada. By joining Bantrel, you become part of a team shaping the future—strengthening project capability, opening new opportunities, and building our long‑standing experience in potash and mining across the province. You’ll be part of an organization committed to Saskatchewan for the long term.

Bantrel is working with K+S Potash Canada (K+S) as an Integrated Project Management Team (IPMT) to expand production at K+S’s Bethune solution potash mine near Moose Jaw and Regina, Saskatchewan. The final production capacity is intended to grow over the next decades to 4M tonnes per year, doubling the current production output of potash. Key team members will support the project from the K+S head office in Saskatoon and at Bethune mine, with additional support from Calgary, Edmonton, and Toronto as required.

Site based role:

This position is based on site in Bethune, SK, with a rotation of 9 days on / 5 days off, 10‑hour days. Living Out Allowance (LOA) or relocation assistance may be available based on eligibility.

The site is commute‑friendly from Regina and Moose Jaw.

Join us in this full-time permanent role and be a champion of diversity and inclusion.

Duties & Responsibilities:

• Participates in subcontract administration and may include utilizing client’s systems
• Obtains, reviews and verifies validity of Insurance Certificates for contract compliance
• Prepares final Commitment Authorization and Change Order (as required)
• Represents Bantrel/Client in contractual discussions
• Administers contracts to ensure mutual understanding of subcontract terms and conditions
• Executes commitments within delegated signing authority
• Prepares periodic status reports for management
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Facilitates Contract Progress Review/Coordination Rolling Action Item List Meetings (RAIL)
• Correspondence management including Log correspondence and maintain files
• Assign, report and follow up on action items
• Log and monitor open contractual items
• Prepares final Commitment Authorization and Change Order (as required)
• Progress Payments Check invoices for accuracy and that pricing is according to contract
• Verifies contract requirements are met before payments issued
• Verifies proper deductions made for retention, back-charges or other offsets
• Routes invoice to other identified disciplines for approval, and forward approved invoice to client’s accounting for payment
• Reconciles contractor’s account
• Obtains contractor’s Release of Lien and Final Payment
• Contract Close-Outs
• Completes Contractor evaluation
• Participates in operational and/or project reviews and audits

Qualifications

• Minimum 15 years of progressive experience, including at least 10 years supporting large, complex construction projects within mining, oil & gas, infrastructure, or heavy industrial environments
• Demonstrated senior‑level expertise in commercial management, contract law, subcontract administration, negotiations, pricing strategies, claims avoidance, and risk management
• Extensive experience operating within live construction environments, with a strong understanding of site execution, contractual risk exposure, and commercial governance
• Proven ability to collaborate effectively with multi‑disciplinary project teams, including Project Management, Engineering, Construction, Project Controls, Finance, and Accounting
• Strong track record of managing client relationships and expectations, including direct interface with senior client stakeholders and delivery partners
• Deep experience working with subcontractors, suppliers, and vendors, driving alignment to contractual obligations, performance standards, and project objectives
• Reputation for exceptional integrity, sound judgment, and emotional intelligence, with the ability to navigate complex, high‑pressure commercial scenarios
• Highly developed communication and presentation skills, with confidence engaging executive leadership, clients, regulators, and site‑based teams
• Demonstrated team‑centric leadership approach, supporting mentorship, knowledge transfer, and capability development across project teams
• Proven ability to manage competing priorities and complex deliverables while maintaining rigor, compliance, and schedule commitments