Admissions counselor Jobs in Fremont, CA

Job Description

The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support.

Job responsibilities:

• Enter new student enrollments and status changes into the Student Information and Client Management Systems.
• Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
• Proactively assist students in completing and submitting required documents.
• Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
• Ensure enrollment documents meet admissions and compliance standards.
• Administer entrance assessments per established protocols, report on requirement status and test outcomes.
• Support Admissions with campus tours and prospective student visits.
• Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
• Maintain a professional and welcoming reception area.
• Handle front desk tasks including mail, photocopying, faxing, and filing.
• Assist with campus events such as orientations, graduations, and student engagement activities.
• Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek’s admissions/compliance policies.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
• The role requires on-site collaboration with students, faculty, and staff.
• Perform other duties as assigned.

Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program