Business administrator [h1.location_city]

Job Description

Job Description

Full-Time Bookkeeper / Business Office Administrator

Full-Time Bookkeeper / Business Office Administrator

Location : Smyrna, GA (on-site)

Status : Full-time, 40 hours per week

Schedule : Regular weekday hours (M–F) with occasional evening or weekend meetings as needed

If you’re looking for a stable, steady role where your bookkeeping skills truly matter, and you enjoy being part of a friendly, purpose-driven community, this position may be a great fit.

Smyrna First United Methodist Church (SFUMC) is seeking a dependable and detail-oriented Bookkeeper / Business Office Administrator to support the financial operations of a long-standing, community-focused church. This role is ideal for someone who has worked in a small business, nonprofit, or church office and enjoys meaningful work in a kind, supportive environment.

Key Responsibilities

Financial Record-Keeping

Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.

Process and record donations, tithes, pledges, and other income streams in compliance with church and denominational financial policies.

Reconcile bank and investment statements monthly and ensure proper documentation of all financial transactions.

Maintain files and records in an orderly, confidential, and audit-ready manner.

For specialized ministries, assure that financial records are maintained to specific program, accreditation, or other applicable standards (e.g., Weekday Education Ministry).

Payroll & Expense Management

Process bi-weekly payroll for all SFUMC staff, ensuring compliance with federal, state, and benefit requirements. This includes payroll processing and tracking for Weekday Education, the Tillman and Cliff Jordan Centers as departments of SFUMC.

Manage staff and volunteer expense reimbursements, ensuring proper documentation and approvals before payment.

Track restricted and designated funds, ensuring accurate allocation, disbursement, and reporting.

Assist the Chief of Staff with benefits administration and maintain payroll and personnel files.

Financial Reporting & Compliance

Prepare and distribute monthly financial reports, including income statements, balance sheets, and fund activity summaries. Provide monthly financial reports to the Senior Pastor, CAO, Chief of Staff, Chief Program Officer, department heads, and Finance Committee.

Assist with annual budget preparation, budget tracking by month, and reporting variances to budget.

Ensure compliance with IRS, state, and United Methodist Conference financial and reporting requirements.

Prepare for and assist with annual audit or financial review, ensuring timely completion and accurate documentation.

Process Improvement & Support

Maintain and continuously improve financial systems and procedures for efficiency and accuracy.

Provide financial data and analysis to support decision-making by lay leadership, committees, and staff.

Assist with the implementation of new accounting software or financial management systems as purchased and / or required by SFUMC.

Collaborate with department and ministry leaders to ensure coordinated financial tracking across all departments.

Requirements

• Minimum of 5 years’ experience in nonprofit, church, or small-business bookkeeping / accounting.
• Proficiency with accounting software (QuickBooks, Realm, or comparable systems).
• Working knowledge of payroll processing and related compliance requirements.
• Strong attention to detail, accuracy, and confidentiality.
• Familiarity with United Methodist Church financial practices preferred.

Benefits

Benefits : Health, Dental, Vision, 403b with Match and Paid Vacation