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Business Coordinator I

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents, and lived experiences. Embracing varying opinions and perspectives strengthens our core values which are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Salary : Commensurate based on selected candidates experience.

Cover Letter / Resume : A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV / Resume section.

Additional Details : May be required to work weekends, nights, and / or holidays.

Responsibilities

• Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units. Audits and provides initial approval on each Emburse report as it is submitted by traveler to ensure that the report is in accordance with State, NCAA, and Texas A&M rules and regulations. Provides input on policies and procedures as they relate to athletic department travel. Proposes solutions for travel related issues as they arise. Serves as a liaison with Financial Management Operations in regard to travel related issues. Trains new staff on the functionality and usage of Emburse. Assists with the annual Travel planning process for assigned teams. Processes NCAA and SEC travel reports as required for reimbursement.
• Processes, codes, and verifies receipts on all transactions in AggieBuy including non-po invoices and purchase orders for assigned teams or units. Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy. Processes payment by purchasing card for all invoices that are provided to the athletics internal operations office. Proposes solutions to routine financial problems.
• Oversees athletics Payment Card process for assigned teams or units to verify that all university, state, NCAA, and SEC regulations are followed. Implements and coordinates purchasing activities. Coordinates with coaches and staff to ensure that all receipts and transactions are accounted for prior to month end. Reviews and audits each payment card transaction and statement to verify that proper internal accounting system (CYMA) codes have been applied accurately.
• Creates stores in the TAMU Marketplace through Touchnet as requested by units throughout the athletic department. Ensures accurate and timely reporting of revenue to constituents as requested or required.
• Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes : conduct, appearance, road games, punctuality, and other areas as deemed appropriate.

Qualifications

Knowledge, Skills, and Abilities :

We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.