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Business assistant • stockton ca

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Executive Assistant to Senior Business Analyst and Executive Manager

Executive Assistant to Senior Business Analyst and Executive Manager

Vinotheque Wine CellarsStockton, CA, US
[job_card.full_time]
The Executive Assistant provides strategic, operational, and administrative support to the Senior Business Analyst & Executive Manager. This role functions as an extension of leadership—en...[show_more][last_updated.last_updated_variable_days]
  • [promoted]
Business Operations Supervisor

Business Operations Supervisor

APSStockton, CA, US
[job_card.full_time]
Business Operations Supervisor.Our growing local client in the services industry has partnered with Availability Professional Staffing in search of an experienced, hands-on Business Operations Supe...[show_more][last_updated.last_updated_30]
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Business Development Manager

Business Development Manager

TransUnionStockton, CA, US
[job_card.full_time] +1
AE II, Account Mgmt - Direct Sales.We Are TransUnion : TransUnion is a major credit reference agency, and we offer specialist services in fraud, identity and risk management, automated decisioning a...[show_more][last_updated.last_updated_30]
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Business Development Manager

Business Development Manager

Kimball ElectronicsStockton, CA, US
[job_card.full_time]
The Business Development Manager is an existing role within Kimball Electronics (KE) Shared Services.This remote position is located outside headquarters, ideally located in the United States (remo...[show_more][last_updated.last_updated_30]
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Business Executive Assistant - Investor Relations

Business Executive Assistant - Investor Relations

Uptalent.ioStockton, CA, US
[job_card.part_time]
Business Executive Assistant - Investor Relations (Remote).Our client is a dynamic organization specializing in real estate investments. They are committed to fostering strong relationships with the...[show_more][last_updated.last_updated_30]
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Business Development Sales

Business Development Sales

Fortray Global ServicesStockton, CA, US
[job_card.permanent]
With over two decades of expertise, Fortray excels in IT Recruitment, Training, and Services.As IT Recruiters, we connect top talent with global opportunities in the digital technology sector, offe...[show_more][last_updated.last_updated_30]
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Business Development Representative

Business Development Representative

TierPointStockton, CA, US
[job_card.full_time]
Business Development Representative.TierPoint is looking for aspiring technology sales professionals to join our Business Development Team. Our Business Development Representatives execute integrate...[show_more][last_updated.last_updated_30]
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Business Development Manager

Business Development Manager

AltaGasStockton, CA, US
[job_card.full_time]
Position Summary : Responsible for commodity (electricity and natural gas), renewable energy, and energy efficiency origination sales to medium and large commercial, industrial, or public sector cus...[show_more][last_updated.last_updated_30]
Administrative Assistant, Information Technology, Business Services

Administrative Assistant, Information Technology, Business Services

San Joaquin Outdoor EducationStockton, CA, United States
[job_card.full_time]
Administrative Assistant, Information Technology, Business Services at San Joaquin County Office of Education Share on X - Application Deadline 12 / 9 / 2025 11 : 45 PM Pacific Date Posted 11 / 24 / 2025 Con...[show_more][last_updated.last_updated_variable_days]
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Business Development Representative

Business Development Representative

Blackthorn.ioStockton, CA, US
[job_card.full_time]
Business Development Representative.Role : Business Development Representative.Description : We're looking for a motivated Business Development Representative (BDR) to join our growing Sales team.We'...[show_more][last_updated.last_updated_30]
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Business Development Representative

Business Development Representative

BoomeringStockton, CA, US
[job_card.full_time]
Business Development Representative.Position Title : Business Development Representative.Our client began with a group of people who dreamt of building something completely new that partnered with c...[show_more][last_updated.last_updated_30]
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Ecommerce Business Manager

Ecommerce Business Manager

The Salvation Army USA Western TerritoryStockton, CA, United States
[job_card.full_time]
The Salvation Army MISSION STATEMENT : .The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible.Its ministry is motiv...[show_more][last_updated.last_updated_30]
Business Analyst

Business Analyst

IVANSCA
[job_card.full_time]
Ivans Insurance Solutions, a division of Applied Systems, is currently searching for a.Ivans Insights Product Management team. Product Management is the intersection between business, technology, an...[show_more][last_updated.last_updated_30]
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Business Development Representative

Business Development Representative

Diesel Direct IncStockton, CA, US
[job_card.full_time]
Business Development Representative : .Diesel Direct is seeking a Business Development Representative who will be responsible for driving sales growth and profitability within a designated region.Ess...[show_more][last_updated.last_updated_variable_days]
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Business Development Representative

Business Development Representative

ELVTRStockton, CA, US
[job_card.full_time]
Business Development Representative.ELVTR is a premier online education platform specializing in live courses led by industry experts from global companies such as Nike, Netflix, Google, and more.S...[show_more][last_updated.last_updated_30]
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Business Development Manager

Business Development Manager

DynapowerStockton, CA, US
[job_card.full_time]
Business Development Sales Professional.The Business Development Sales Professional is responsible for new account development in existing or new markets. Typically, does not have a base business wh...[show_more][last_updated.last_updated_variable_days]
Assistant / Associate Professor of Business

Assistant / Associate Professor of Business

University of the PacificStockton, US
[job_card.full_time]
Primary Purpose and Essential Functions.The Eberhardt School of Business at the University of the Pacific invites applications for a tenure-track, Assistant / Associate Professor of Business with a s...[show_more][last_updated.last_updated_30]
BUSINESS

BUSINESS

Santa Rosa Junior CollegeSonoma County, CA
[job_card.full_time] +1
Santa Rosa Junior College is currently accepting applications to establish a pool for part-time associate faculty assignments. Associate assignments are temporary, part-time or on-call.This job post...[show_more][last_updated.last_updated_30]
  • [promoted]
Director, Business Operations

Director, Business Operations

MetalabStockton, CA, US
[job_card.full_time]
We're open to candidates based in Canada.As Director, Business Operations, you'll ensure the business runs smoothly, efficiently, and in alignment with our strategic goals.This is a leadership role...[show_more][last_updated.last_updated_variable_days]
Executive Assistant to Senior Business Analyst and Executive Manager

Executive Assistant to Senior Business Analyst and Executive Manager

Vinotheque Wine CellarsStockton, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Apply Here : https : / / secure.onehcm.com / ta / vinotheque.jobs?ShowJob=788708103 & TrackId=ZipRecruiter

Job Summary :

The Executive Assistant provides strategic, operational, and administrative support to the Senior Business Analyst & Executive Manager. This role functions as an extension of leadership—enhancing productivity, driving accountability, supporting cross-department communication, and ensuring alignment with company-wide initiatives. The position requires exceptional organizational skills, strong communication abilities, and comfort working in a fast-paced, high-visibility environment.

Essential Duties and Responsibilities

Strategic Support & Project Coordination

  • Attend high-level leadership, project, and departmental meetings; take detailed notes and document key decisions.
  • Track project milestones, timelines, deliverables, and follow-up responsibilities across multiple teams.
  • Prepare summaries, reports, and executive-level updates for ongoing initiatives.
  • Support integration of business analysis, AI adoption, information systems, and operational improvements.
  • Maintain centralized documentation of discussions, action items, and progress tracking.

Scheduling & Time Management

  • Manage and prioritize the executive’s calendar, ensuring alignment with strategic objectives.
  • Coordinate recurring meetings, planning sessions, reviews, and cross-department activities.
  • Anticipate and resolve scheduling conflicts proactively.
  • Schedule protected time for focus work, planning, and strategic analysis.
  • Coordinate travel arrangements for the executive as needed.

    • Communication & Executive-Level Liaison

  • Serve as a communication conduit between the Senior Business Analyst & Executive Manager, the Executive Team, managers, and employees.
  • Draft correspondence, follow-up messages, reminders, and summaries to ensure alignment and clarity.
  • Analyze incoming communications (emails, reports, memos) and determine appropriate responses or routing.
  • Coordinate with the CEO’s Executive Assistant to align executive-level agendas, project reviews, and priorities.
  • Represent the executive in meetings when delegated.

    • Accountability & Performance Tracking

  • Monitor progress on project deliverables, departmental KPIs, and strategic initiatives.
  • Flag delays, risks, and deviations from goals or timelines.
  • Maintain visibility into commitments across departments to ensure follow-through.
  • Support managers in preparing timely, KPI-focused agendas and reports.

    • Meeting Coordination & Management

  • Prepare agendas and ensure alignment with company goals and priorities.
  • Connect with meeting owners to confirm agenda readiness and required documentation.
  • Distribute meeting minutes, track follow-up responsibilities, and ensure timely status updates.
  • Manage and coordinate the following meetings :

    • Required Meetings to Manage

  • Weekly Executive Tactical & Strategic Meetings
  • Monthly Executive Team Offsite (full day)
  • Quarterly Two-Day Strategic Offsite (coordinated with Sandy Reed)
  • Monthly Manager Meetings :

    • Collaborate with the CEO’s EA on agenda creation

  • Collect department KPIs and action items
  • Monitor status of five ongoing company projects, including accomplishments, next steps, and target timelines

    • Administrative & Documentation Support

  • Create, edit, and organize executive presentations, reports, and communication materials.
  • Maintain filing systems, databases, and corporate records with accuracy and confidentiality.
  • Assist with confidential projects, compliance documentation, and sensitive operational tasks.
  • Provide advanced clerical support as needed across executive initiatives.

    • Coordination & Delegation Support

  • Cascade the executive’s directives in clear, actionable communication.
  • Work closely with managers and team leads to verify progress and ensure operational follow-through.
  • Maintain structured documentation to support accountability and consistency in execution.

    • Desired Attributes & Competencies

  • Exceptional organization, prioritization, and follow-through.
  • Strong written and verbal communication skills.
  • Analytical mindset with comfort working with data, KPIs, and metrics.
  • Proactive thinker able to anticipate needs, risks, and scheduling challenges.
  • Experienced with project management, information systems, and cross-functional collaboration.
  • Discretion, professionalism, and trustworthiness with confidential information.
  • Confidence interacting with senior leadership and multiple departments.

    • Qualifications

  • Education : High School Diploma required; Associate’s Degree preferred.
  • Experience : 3–5 years in executive support, project coordination, or related administrative roles.
  • Technical Skills :

    • Strong proficiency in Microsoft Office Suite

  • Familiarity with CRM or ERP systems (AccountMate, Salesforce, etc.)
  • Experience with project management tools preferred
  • Professional Skills :

    • Strong organizational, problem-solving, and time-management capabilities

  • Ability to manage shifting priorities in a fast-paced environment
  • High level of confidentiality and discretion

    • Work Environment & Physical Requirements

  • Standard office environment with moderate noise levels.
  • Frequent use of computer, phone, and office equipment.
  • Requires sitting, standing, and walking for extended periods.
  • Occasional lifting of up to 25 lbs.