Chief operations officer Jobs in San Bernardino, CA

Job Title

Administrative Officer

Job Description

Major duties include, but are not limited to the following:

• Advises the management team and staff on administrative matters
• Maintains up to date Administrator-level training to support the VA Time and Attendance System (VATAS)
• Serves as a support to the Facility Director/Leadership administrator in time-card operations
• Adheres to guidelines regarding justification, inventory, and distribution of supplies as it pertains to the QSV administrative budget
• Functions as the QSV PIV Card sponsor/manager and maintains current knowledge of continuing education, program requirements, and process/procedural changes
• Coordinates purchase and acquisition of administrative supplies across the department with the Chief of QSV
• Utilizes computer applications, office automation systems, and administrative expertise to complete a variety of assignments
• Attends Leadership meetings and other meetings within the hospital in the absence of the Chief and Deputy Chief of QSV
• Identifies and recommends ways of eliminating, combining, simplifying, or improving procedures and processes
• Uses logical methods for organization and analyzing information
• Researches issues thoroughly and does not jump to quick conclusions or formulate opinions based on assumptions or incomplete information
• Analyzes data to make comparisons and draw conclusions
• Performs analytical and evaluative work in developing operational efficiencies and improving quality services
• Monitors, evaluates, and initiates corrective action on QSV organizational reports, policies, and procedures and ensures accuracy, formatting, and meeting timeliness standards
• Directs the analysis/evaluation efforts that translate into an efficient and effective QSV program operation
• Assures that all Medical Center Policies meet Nationally mandated structure, content, and format
• Sends expiring Policy Memoranda out in a timely manner to appropriate Service Chiefs/Policy owners for review prior to expiration
• Provides oversight of the Service Line Emergency Preparedness Plan, assures it is distributed to all Service Line employees, and that the cascade callback list has been reviewed, updated, and distributed
• Oversees medical center policies, and ensures administrative matters in support of Quality, Safety and Value are met and sustained
• Maintains records of activities for service chief review and to evidence practice compliant with regulations
• Manages, coordinates, evaluates, reviews, and finalizes mandatory administrative reports with sensitive information in support of the QSV Chief
• Ensures that processes are in place to keep QSV Chief, Deputy Chief, and staff informed of organizational updates, and/or program changes impacting their programs
• Acts as the liaison with the HR Office concerning personnel-related matters
• Assists in projecting staffing needs, writing position descriptions/ functional statements, developing job analyses, and processing training requests
• Prepares and submits requests for recruitment to assure vacancies are filled timely
• Reviews, analyzes and interprets incoming requests, recommends appropriate action, or suggests alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities
• Assists the QSV Chief with surveying and analyzing space utilization and recommends plans for future needs based on the identified deficiencies, anticipated program changes, workload, staffing projections, and budgetary considerations
• Identifies and solves operational problems before they become significant
• Provides leadership and creative solutions that promote administrative QSV program planning and problem-solving
• Identifies and evaluates problems and possible causes to determine root causes and impacts of administrative irregularities and generates solutions, taking into consideration organizational and individual situations
• Identifies options for solving a problem and evaluates the relative strengths and weaknesses of each option
• Resolves QSV's administrative issues by reviewing appropriate avenues of inquiry or reliable sources of information
• Coordinates and/or plans work in terms of broad objectives and complex priorities and accomplishes tasks independently
• Assembles and organizes administrative tasks and promotes efficient operations for the office of the QSV Chief
• Coordinates with others within their network, subject-matter experts, and/or additional senior staff to interpret administrative policies, offer advice and solve related problems
• Ensures DSS Mapping is accurate by established due dates

Work Schedule: Monday - Friday, 8:00 am to 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: PD13980O

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required