Clerk typist Jobs in New York, NY

Description

Summary:

The Inventory Clerk is responsible for managing and maintaining accurate records of agency-owned wireless devices, printers, copiers, and related equipment. This role oversees the full lifecycle of inventory assets, including ordering, activation, assignment, tracking, and inventory-related invoicing. Working closely with program leadership, vendors, and internal teams, the Inventory Clerk ensures devices and equipment are properly accounted for, expensed accurately, and used effectively across the organization. The role also supports troubleshooting, documentation, and policy implementation to reduce risk, prevent loss, and maintain operational continuity.

Salary: $24.73 per hour, this is a non-exempt hourly position based on a 35 hour work week or $45,000 annually

Location: 80 Maiden Lane, New York, NY, 10038

Essential Duties and Responsibilities include the following, but are not limited to:

• Manage the Verizon Wireless device portal, including ordering new devices through the portal and/or Verizon Wireless representative; reassigning, coding, activating, deactivating, suspending services on all wireless devices as necessary; inspecting incoming deliveries to verify quantity and condition; managing shipping, tracking, and recycling of agency wireless devices (cell phones, tablets, MiFi); and ensuring all expense codes are updated and maintained.
• Process all Verizon Wireless invoices for payment, ensuring all expense coding is correct and updated regularly.
• Keep an inventory of all agency wireless devices, printers, copiers, and security cameras assigned to or managed by Business Services.
• Assist with troubleshooting wireless devices with the end user and Verizon Wireless Customer Service as needed.
• Reach out to program directors regularly to ensure all devices are still being utilized and if assigned to staff, that they are being expensed properly.
• Work with the copier vendor to keep an accurate inventory of all agency desktop printers and copiers that are covered under the agency copier vendor contract.
• Travel to locations periodically to ensure inventory and locations of each agency printer and copier are still accurate, making changes as necessary.
• Utilize office equipment such as copy machines, printers, computers, and scanners.
• Request, obtain, and maintain required documentation and signed acknowledgement forms for equipment usage, ensuring records are accurate, complete, and properly organized.
• Provide documentation and guidance for lost or stolen devices, including preparing required forms,
• coordinating reporting requirements and maintaining records related to device loss or theft in accordance with agency procedures.
• Process copier-related invoices in coordination with the Billing team, ensuring usage, inventory, and service details align with vendor agreements and agency records.
• Manage the GRM record management platform by adding users, obtaining quotes, and handling overall communication related to procedures.
• Other duties as assigned.

Qualifications:
Education and/or experience required:

• High School Diploma or Equivalency
• Prior experience in inventory management or related field a plus.

Skills, Licenses, and/or competencies required:

• Computer proficiency in MS Office. Must successfully pass ESkills test in MS Word and Excel.
• Good interpersonal, organizational and time management skills; ability to work independently; multi-task and prioritize work.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and good judgment.
  
  

Position Type and Expected Hours of Work:
This is a full-time position. Days are generally 35 hours per week, Monday – Friday, 9am – 5pm. Additional hours may be required, as well as travel for certain meetings/trainings.

Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasional travel to attend/assist at special events/meetings using public transportation or vehicle, traverse city streets; occasionally ascend/descend stairs and be exposed to outside weather conditions.
• Ability to address clients who require consistent and comprehensive support, and who may be under great stress.
• Remain stationery at a workstation and/or use a computer at least 70% of the time, on/off site.
• Ability to operate standard office equipment i.e. copier, fax, scanner, postage machine and printer.
• Ability to use and respond to phone calls.
• Ability to transport/lift wireless equipment no greater than 50 lbs.

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.