Department
website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information 8:am – 5:pm Monday through Friday Advertised Salary Commensurate with Experience Posting Date //6 Open until filled Yes Closing Date Proposed Starting Date //7 Special Instructions to Applicants Applicant screening will begin immediately. Candidates are encouraged to submit their materials by Tuesday, September 1, 6. Screening will continue until the position is filled. The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications for this position; a current resume; and contact information for three references (who will not be contacted without further correspondence with the applicant).
To provide a nomination or seek additional information, please contact Paige Gates, Primary Consultant with the UGA Search Group, --0 or @Letters of recommendation or a simple nomination should include the name and contact information for the nominee. Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@). USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy .....
Additionally, USG supports Freedom of Expression as stated in Board Policy . Freedom of Expression and Academic Freedom. Position Information Classification Title Registrar FLSA Exempt FTE 1. Minimum Qualifications
Bachelor’s degree in a related field and years of professional experience to include 3 years in a leadership role.
Preferred Qualifications
Preferred Qualifications: - A Master’s or terminal degree.
- Experience leading or participating in Student Information Systems implementations, upgrades, or major system change management projects.
- Experience in a R1 or comparable complex research institution.
- Active engagement with AACRAO, SACRAO, or equivalent professional registrar associations.
Position Summary This is a rare and substantively distinctive opportunity in the national registrar profession: the role combines the full scope of a flagship university registrar with direct responsibility for UGA’s curriculum governance systems, the institutional infrastructure through which faculty-approved academic programs, courses, and degree requirements are managed, published, and implemented. The University Registrar and Executive Director of Curriculum Management (“University Registrar”) reports directly to the Vice President for Instruction and Senior Vice Provost for Academic Planning and serves on the VPI Leadership Team with the Vice Provost for Enrollment Management and two Associate Vice Presidents for Instruction. The University Registrar provides support and guidance to the Vice President for Instruction as needed in areas including, but not limited to, curriculum, student success initiatives, faculty governance, and academic program proposals. This role also represents the office on committees and inorganizations at the university, state, and national level. This role works collaboratively with other offices in managing enrollment, curricular issues, academic advising, class schedules, and classroom space management, which informs the Institution’s strategy and directs its best efforts in the successful attainment of students’ educational goals.The University Registrar provides guidance to campus leadership concerning curriculum development and approval and resolution of student issues and is the liaison with the University System of Georgia (USG) concerning curriculum and the Chief Transfer Officer for the university serving on USG committees as needed. The University Registrar is responsible for supporting and implementing university and VPI student success initiatives including the recently launched new digital
Comprehensive Learner Record, as well as the First-Year Odyssey Seminar and Double Dawgs program. The University Registrar oversees the development, implementation, and maintenance of student and curriculum systems. The University Registrar is a professional who with the goal of student success, collaborates across campus and appreciates the role of the University Registrar’s Office in the larger institutional context, is collaborative, able to engage various constituencies, and works to ensure everyone across the institution is part of conversations on student success. The University Registrar provides leadership, strategic planning, organization, and direction for all functional areas of the Office of the University Registrar and is responsible for the budget. Knowledge, Skills, Abilities and/or Competencies
- Experience at a large, comprehensive institution with a record of leading and developing professional staff teams in a complex, high-volume academic environment.
- Collaboration with other offices including Bursar’s Office, IT Services, Office of Institutional Research, Student Financial Aid, and Admissions to serve student needs and ensure compliance with national and state regulations as well as reporting requirements.
- Understanding of and significant work with large Student Information Systems.
- Strong knowledge of curriculum policies and procedures.
- Experience with academic policy development and compliance.
- Leadership and expertise in the implementation and maintenance of student information systems and curriculum systems including responsibility and accountability for student data ownership.
- Ability to provide overall leadership of the Office of the University Registrar, including recruitment, selection, and performance management and development of staff of the Office of the University Registrar; budget development and management; and leadership in the use of technology to support and enhance services.
- Responsibility for ensuring timely entry and validation of student data.
- Experience using technology to solve problems and make future improvements.
- Strong understanding of analytics for decision‐making purposes.
- Strong management and organization skills, attention to detail, and ability to implement new policies and procedures.
- Experience successfully implementing university-wide initiatives.
- Commitment to on‐time project completion and change management.
- Strong working knowledge of FERPA and other federal compliance mandates and proven leadership in FERPA compliance, training of staff and faculty, and of best practices related to student records.
- The person occupying this position must have the highest ethical standards.
- Strong communication skills, verbal and written, with wide variety of constituents toward championing collaboration on student success strategies.
- Ability to comply with regulatory requirements with respect to student academic records and other documents.
- Student-centered, focused on quality service, and student access, success, retention, and graduation, with an efficient customer-service mindset.
- Experience working with institutional governance.
Physical Demands Travel on campus and outside of campus for meetings, conferences, etc. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. Duties/Responsibilities Duties/Responsibilities
- Provides support and guidance for the VPI and Senior Vice Provost for Academic Planning and serves on the VPI Leadership Team.
- Fosters a student-centered office culture that collaborates with others across campus in strategic planning for student success and the development and implementation of academic record and student progression initiatives, including as serving as a key institutional lead for the Comprehensive Learner Record (CLR).
- Represents the office on committees and in organizations at the university, state, and national level.
- Serves as liaison with Board of Regents and provides guidance to leadership across campus concerning curriculum proposals and issues and oversees the Curriculum Systems team that provides university-wide resources relating to curriculum and policy issues including: University-Wide Curriculum Process Program Approval Process Degree Requirements Process Course Approval Process Lab Fee Approval Process Field Study Approval Process Study Abroad Academic Review Process General Education Curriculum Approval Process Produce and maintain Bulletin Website Provide Orientation Materials In addition to administering the First-Year Odyssey Program and the Double Dawgs Program
Percentage of time Duties/Responsibilities
- Provides leadership, strategic planning, organization, and direction for all functional areas of the Office of the University Registrar and is responsible for the budget. This includes oversight and management of the University Registrar’s Office, which is responsible for the registration of all students, the posting of all grades, honors, and degrees received as well as providing security for the permanent academic records of all students.
- Maintains strategic oversight of the University’s student information systems — including Banner, DegreeWorks, and related platforms, ensuring integrity, accuracy, and security of all student data.
- Oversees setting the academic calendar, publishing class schedules and final exam schedules, and classroom scheduling
- Oversees issuing transcripts of academic records, certifying enrollment and degree completion, certifying veterans and dependents for VA educational benefits, certifying athletes for NCAA and SEC continuing eligibility. Additionally, the University Registrar’s Office determines residency status for currently enrolled students and administers tuition waivers.
- Maintains the course evaluation system, and housing a system for faculty to upload syllabi and CVs.
- Serves as the point of contact for FERPA training and questions, concerns and issues related to FERPA.
- Serves as Secretary for the University Council and supports two important University Council Committees, the University Curriculum Committee and the Educational Affairs Committee.
- Provides support for the Office of Special Events, the President’s Office, and the Provost’s Office, for commencement exercises, including providing commencement program data and other records-related responsibilities for commencement.
- Plays a key strategic role providing leadership in managing and updating the existing student information system.
- Supervises the Senior Associate Registrar, who directly oversees the work of the Associate Registrars with distinct functional areas and several other key employees.
Percentage of time Duties/Responsibilities
- Provides leadership for successful development, implementation and maintenance of student curriculum initiatives and systems and oversees maintenance and upgrades for the Student Information System in collaboration with EITS.
- Champions the adoption of technology-enabled improvements to office operations, providing executive oversight to major system upgrades and change management initiatives.
Percentage of time
Contact Information
Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Paige Gates Recruitment Contact Email @ Recruitment Contact Phone
