Dental receptionist h1.location_city

Position Description:

The Receptionist will manage a multi-line phone system, greet and direct guests, visitors and clients, and manage general office upkeep. This individual is the initial contact person at OZ and should represent the professional nature of the office. General administrative support is provided to staff as requested and includes tasks that can be done while at the reception desk.

Qualifications:

• High school diploma required; college degree preferred.
• 12 years of experience in a professional office environment preferred.
• Experience operating a multi-line phone system.
• Proficiency with Microsoft Office Suite; familiarity with Deltek Vantagepoint is a plus

Responsibilities:

Receptionist Responsibilities:

• Professionally and hospitably greets and welcomes guests, clients and staff to our office space.
• Build strong relationships with colleagues and frequent visitors, knowing names if possible.
• Manage incoming phone calls on multi-line phone system including screening and transferring calls appropriately.
• Basic understanding of Deltek Vantagepoint for entering and searching for basic project data.
• Coordinates couriers and FedEx/UPS services. Assists with postage and mail as needed.
• Accepts incoming deliveries, notifies recipients and stores items near the supply room.
• Maintains the reception area, galley, lobby, supply/mail center, postage machine, and surrounding conference rooms by keeping areas clean, stocked and organized.

Office Operations Support:

• Coordinates conference room meeting set-up, breakdown and clean up.
• Follows assigned tasks on the Admin Task list and other duties that may be assigned.
• Order, set up, and organize lunches for meetings.
• Maintains office plants.
• Coordinates office cleaning contract, crew and cleaning supplies with oversite as needed.
• Order and manage office beverages and snacks.
• Maintains inventory and procurement of office supplies
• Support kitchen and common area cleanliness (running dishwashers, wiping counters, restocking, etc.).
• Handles routine requests, including facilities requests from staff. Coordinates with building vendors/contractors including janitorial, electrical, HVAC, etc. (i.e., building temperature, lighting, equipment failures).
• Perform general office upkeep such as collecting dirty dishes, restocking items, cleaning up meeting lunches, and ensuring spaces remain presentable.
• Manage all issues related to office upkeep (working with building management to resolve any fixes in the offices, etc)
• Distribute/Re-Issue RTD Eco-passes, parking information and communicates with IT on new hire needs.
• Prepare new-hire desks and Orients new employees on facilities rules/processes.
• Helps with project archiving and file searches upon request
• Other duties may be assigned.

How to Apply: Please submit your online application with an uploaded resume for your application to be complete. Applications without a resume will be considered incomplete.

Here at OZ, we have cultivated a culture of fearless creators that are constantly seeking ways to push the boundaries of exceptional design. Community stewardship is a cornerstone of our company values, and we are committed to several community service programs through OZ Gives. We offer a variety of health and wellness resources and activities, as well as regular employee events, to build rapport and socialize with each other outside of our important project work.

Our collaborative approach is enhanced by our in-office presence and provides hands-on mentorship and team building. One of the perks of working in the office is seeing all the friendly pups who accompany their humans - we are a dog-friendly environment. Our competitive benefits package includes medical, dental, wellness, and vision plans to allow our employees to choose what's best for them and their families. In addition, OZ offers LTD, Life Insurance, 401K, and PTO. Hourly: $21 - $23, depending on knowledge, skills, and experience.