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Development Coordinator - Penn Engineering Development

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Coordinator - Penn Engineering Development

Job Profile Title

Coordinator, Program

Job Description Summary

Penn Engineering's world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http : / / www.seas.upenn.edu /

The Development Program Coordinator supports Penn Engineering's fundraising operations through administrative leadership and donor relationship management. This role provides critical support to the Vice Dean of Development and Alumni Relations, Executive Director of Development, Director of Major Gifts, Major Gift Officer, and Assistant Director of Research, Prospect Management, and Data Analytics. Key responsibilities include coordinating donor meetings, preparing meeting materials and follow-up communications, producing donor profiles and reports, managing calendars, arranging travel, processing expenses, and planning senior-level meetings. The Development Coordinator serves as the first point of contact for important visitors and maintains accurate fundraising data.

Job Description

Job Responsibilities

• Provide logistical and / or technical support on the following items (among potential others) : database, emails, phone calls, memos, PowerPoint presentations, donor meeting packets, donor and event briefings, meeting agendas, volunteer correspondence, database and / or Excel reports. Help organize calendars through response to requests.
• Manage travel arrangements, complete expense / reimbursement reports, schedule and reserve space for meetings when required, and help manage alumni visits to campus.
• Actively work in the database including updating donor records, establishing opportunities, entering contact reports, and producing reports and lists. 15%
• Draft gift agreements for fundraisers and submit through approval process. Create the corresponding Opportunities and new GAUs.
• Assist the Assistant Director of Research, Prospect Management, and Data Analytics with prospect research and management including pipeline management, pulling reports and prospect lists from QlikView, and sourcing donor contract information. Reconcile Compass with new donor information.
• Participate in signature events, such as Reunion, Alumni Weekend, Homecoming, and other special events as needed.
• Serve as extra hands for important Penn Engineering projects upon request when schedule allows.
• Act as backup for gift processing, which includes the following :

Process and acknowledge incoming donations and gifts in a timely manner.

Qualifications

Bachelor's degree and 2 - 3 years of related experience or an equivalent combination of education and experience.

This position requires exceptional organizational abilities, strong interpersonal skills, and a commitment to advancing Penn Engineering's development goals. As a key contributor to the success of the Penn Engineering Development and Alumni Relations office, the Development Coordinator must be highly motivated with excellent project management skills, strong communications, high comfort with technology, and someone who enjoys and thrives in a fast-paced environment. The ideal candidate will have a strong attention to detail and be able to take initiative and manage sensitive information. This is an ideal role for an entrepreneurial self-starter, who is interested in joining an engaged, energetic team committed to advancing the groundbreaking work at Penn Engineering.

Proficiency in the use of word processing, spreadsheet, and presentation applications (e.g., Word, Excel, PowerPoint). In addition, interest and capacity to learn systems and databases unique to the organization.

Must be able to work nights and / or weekends at limited times of the year.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$23.80 - $32.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https : / / wd1.myworkdaysite.com / en-US / recruiting / upenn / careers-at-penn / job / 3401-Walnut-Street-BC-Wing 4th-Floor / Development-Coordinator Penn-Engineering-Development_JR00114973

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