Document controller Jobs in Concord, CA

Junior Controller (Long-Term, Temp-to-Hire) Location:

• Concord, CA Reports To: Chief Financial Officer (CFO) Salary Range: $100,000 to $135,000 annually (depending on final leveling upon conversion) Company Overview Pacific States Petroleum, Inc. (PSPI) is an industry-leading, 100% employee-owned company providing on-site fueling, propane, and lubricant solutions across California and Nevada.
• Our employees are true partners in our success, and we are looking for a dedicated financial professional to join our team and uphold our commitment to operational excellence.
• Position Summary We are seeking a highly organized, tactical, and hands-on Junior Controller to take absolute command of our internal accounting operations in a long-term, temp-to-hire opportunity.
• Reporting directly to the CFO, you will serve as the operational engine of the finance department.
• You will manage day-to-day accounting activities, ensure the integrity of financial data, and directly supervise a 21-person accounting and billing staff.
• The ideal candidate is a meticulous problem-solver who excels in regulatory tax compliance, month-end close execution, and internal control enforcement within a high-volume distribution environment.

Key Responsibilities Accounting Operations & Close Management:

• Own and execute the full-cycle accounting process.
• Direct the accurate and timely completion of the month-end, quarter-end, and year-end close while maintaining the integrity of the general ledger and ensuring strict adherence to GAAP.

Team Leadership & Workflow Optimization:

• Direct, mentor, and optimize the workflows of a 21-person financial team, encompassing Accounts Payable, Accounts Receivable, General Accounting, and specialized Billing divisions.

Regulatory Compliance & Fuel Accounting:

• Prepare, manage, and file quarterly sales tax, annual property tax, and complex state/federal fuel excise tax returns.
• Ensure absolute compliance with CDTFA reporting requirements, including Motor Vehicle Fuel (MVF) Pre-Collection returns.

Internal Controls:

• Design, implement, and maintain robust internal financial controls to safeguard company assets.
• Manage company credit card programs, audit the expense reimbursement process, and execute periodic cash-handling reviews to maintain accountability.

Audit Facilitation:

• Serve as the primary operational point of contact for external auditors.
• Coordinate and compile necessary documentation to facilitate audits for the business financials, the 401(k) plan, and the annual ESOP valuation process.

Systems Management:

• Maintain high-level proficiency in specialized billing databases (such as MLS) and core accounting software (such as DM2 or Sage) to process high-volume transactions accurately.
• Qualifications and Skills Bachelor’s degree in Accounting, Finance, or a related field is strictly required.
• Certified Public Accountant (CPA) or Certified Management Accountant (CMA) designation is highly preferred.
• Minimum of 5 years of proven experience in a senior accounting role or similar position.
• Demonstrated experience managing a large team and fostering a positive, productive work environment.
• Strong understanding of federal, state, and local financial regulations.
• Experience navigating fuel distribution accounting and inventory reconciliation is highly advantageous.
• High proficiency in enterprise accounting software and the Microsoft Office Suite (especially Excel and Access).

Benefits & Total Rewards (Upon successful conversion to permanent role) As a 100% employee-owned company, we offer a comprehensive benefits package designed to support our team, including:

• 100% company-paid premiums for Medical, Dental, Vision, and Life Insurance.
• Participation in our Employee Stock Ownership Plan (ESOP), providing a powerful, tax-advantaged wealth-building vehicle at no cost to you. 401(k) Retirement Plan with a 3% company contribution.
• Generous Paid Time Off (PTO), Paid Sick Leave, and Paid Holidays.
• Direct applicants only.
• We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or search firms.
• Any unsolicited resumes, including those submitted to hiring managers or our general careers email, will be considered the property of Pacific States Petroleum Inc.
• Submission of an unsolicited resume does not create a formal relationship and will not obligate Pacific States Petroleum Inc. to pay any fee should we hire the candidate.
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