Document controller Jobs in San Jose, CA

Controller

Salary Range: $212,247 - $339,595 The expected pay range is based on many factors, such as experience, education, and the market. The range is subject to change.

FLSA Status: Exempt Department: Finance Reports To: Chief Financial Officer

General Description Of Position

The Controller is responsible for developing, implementing and maintaining the Plan's accounting policies, procedures and practices. Maintaining adequate internal controls to protect the Plan's assets and records and ensuring compliance with those controls through internal, external and regulatory audits. Designing and maintaining the Plan's accounting system to reflect that all data necessary for accurate and timely financial reporting, budgeting, analysis and regulatory needs. Day-to-day management of general accounting functions and supervision of the Accounting staff. Coordinating preparation of the Plan's annual budget and related reporting.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below.

1. Develop, implement and maintain the Plan's accounting policies, procedures and practices. Ensure financial transactions are executed in accordance with laws, regulations and policies. Develop internal control systems to ensure that fiscal accountability is maintained throughout the Plan. Determine the proper treatment of new accounting guidance or unusual transactions.
2. Ensure the accounting systems and reporting systems are accurately and properly recording financial transactions to permit the preparation of financial statements and statutory reports in accordance with generally accepted accounting principles (GAAP).
3. Daily management of the Plan's general accounting functions (including accounts payable, cash receipts, cash disbursements, payroll, fixed assets, budgets, financial reporting, treasury and general accounting entries and reconciliations). Manage commercial insurance and reinsurance placements/renewals.
4. Daily training and supervision of accounting staff in the discharge of accounting department functions.
5. Supervise and review the Plan's internal, external and regulatory financial reporting. Coordinate the development/enhancement of financial reporting.
6. Supervise the preparation of the Plan's annual budget and periodic forecasts. Review monthly variances to budget.
7. Coordinate the Plan's internal, external and regulatory financial audits.
8. Assist in capitation rate setting, completion of annual Medi-Cal rate development templates (RDT) and coordinate with actuaries on projects, as needed.
9. Comply with the organization's Code of Conduct, all regulatory and contractual requirements, organizational policies, procedures, and internal controls.
10. Attend offsite meetings or events as necessary.
11. Perform other related duties as required or assigned

Supervisory/Management Responsibilities

Carries out supervisory/management responsibilities in accordance with the organization's policies, procedures, applicable regulations and laws. Responsibilities include:

1. Providing effective leadership to attract and retain top talent to drive business results, including recruiting, interviewing, and hiring.
2. Developing a high performing department culture and staff. This includes setting the standard for staff/peers and motivating employees to maximize organizational goals and objectives.
3. Effectively assimilating, training and mentoring staff and (when appropriate), cross training existing staff and initiating retraining. This includes coaching to help increase skills, knowledge and (if applicable) improve performance.
4. Setting goals and planning, assigning, and directing work consistent with said goals. This includes responding to employees' needs, ensuring they have the necessary resources to do their work.
5. Appraising performance, rewarding and disciplining employees, addressing complaints and resolving issues. This includes providing regular and effective feedback to employees and completing timely and objective performance reviews.

Requirements Required (R) Desired (D)

The requirements listed below are representative of the knowledge, skill, and/or ability required or desired.

1. Bachelor's Degree in Accounting/Finance. (R)
2. Certified Public Accountant. (D)
3. Minimum five years of management-level experience with financial reporting, budgeting and accounting operations. (R)
4. Knowledge of Medi-Cal and Medicare programs, county health care system, or hospital or other healthcare financial operations. (R)
5. Ability to understand, evaluate, interpret, and apply rules, laws, regulations, program requirements, and industry guidance, and adjust direction as necessary to comply with said regulatory requirements. (R)
6. Ability to gather and analyze data, organize/prioritize work, and coordinate multiple projects simultaneously. (R)
7. Excellent communication skills, including the ability to express oneself clearly and concisely across all levels of the organization, with external constituents, and with regulators, over the telephone, in person, in presentations or in writing. (R)
8. Ability to think creatively and strategically, using strong analytical skills, to think and work effectively under pressure, and to appropriately prioritize and complete tasks within established timeframes. (R)
9. Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position. (R)
10. Working knowledge of and the ability to efficiently operate all applicable computer software, including a working knowledge of, and proficiency in, a commercial general ledger program and MS Office Suite applications, including Outlook, Word, Excel, Access and PowerPoint. (R)
11. Ability to use a keyboard with moderate speed and a high level of accuracy. (R)
12. Ability to maintain confidentiality. (R)
13. Ability to comply with all SCFHP policies and procedures. (R)
14. Ability to perform the job safely and with respect to others, to property, and to individual safety. (R)
15. Maintain valid California driver's license and acceptable driving record, in order to drive to and from offsite meetings or events; or ability to use other means of transportation to attend offsite meetings or events. (R)

Working Conditions

Generally, duties are primarily performed in an office environment while sitting or standing at a desk. Incumbents are subject to regular contact with co-workers, managers, external partners, and vendors in person, by telephone and via work-related electronic communications.

Physical Requirements

Incumbents must be able to perform the essential functions of this job, with or without reasonable accommodation:

1. Mobility Requirements: regular bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; and sit or stand for extended periods of time; (R)
2. Lifting Requirements: regularly lift and carry files, notebooks, and office supplies that may weigh up to 20 pounds; (R)
3. Visual Requirements: ability to read information in printed materials and on a computer screen; perform close-up work; clarity of vision is required at 20 inches or less; (R)
4. Dexterity Requirements: regular use of hands, wrists, and finger movements; ability to perform repetitive motion (keyboard); writing (note-taking); ability to operate a computer keyboard and other office equipment (R)
5. Hearing/Talking Requirements: ability to hear normal speech, hear and talk to exchange information in person and on telephone; (R)
6. Reasoning Requirements: ability to think and work effectively under pressure; ability to effectively serve customers; decision making, maintain a concentrated level of attention to information communicated in person, by telephone, and electronically throughout a typical workday; attention to detail.

Environmental Conditions

General office conditions. May be exposed to moderate noise levels.

EOE