serp_jobs.breadcrumb.workplace_remote Event coordinator serp_jobs.h1.location_city

Job Description

Job Description

Summary :

The Event Vendor Coordinator is responsible for overseeing the planning, coordination, and on-site execution of events while managing all aspects of vendor, exhibitor, and sponsor participation. The Event Vendor Coordinator leads vendor recruitment efforts, supports marketing and promotional initiatives, manages documentation and logistics, and serves as the primary contact for vendors throughout the event lifecycle. This position ensures that events are well-organized, vendor relationships are maintained, and revenue goals tied to vendor and sponsorship participation are supported.

Responsibilities : Event Coordination :

• Plans, organizes, and executes events from initial concept to completion, ensuring all timelines, budgets, and logistics are clearly managed.
• Works closely with internal departments, venues, suppliers, and contractors to align event needs and deliverables.
• Develop event layouts, floor plans, production schedules, and run-of-show documents.
• Oversee event setup, vendor load-in and load-out, and provide direct on-site coordination during events.
• Ensures events meet all required permits, safety standards, and health regulations.

Vendor Sales & Sponsorship Management :

Vendor Coordination & Support :

Marketing & Promotional Support :

Post-Event Duties :

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.