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Apply for Job Job ID 80077

Location Sacramento

Full / Part Time Full Time

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Job Summary

#CA-SS

The GME Supervisor is a professional in the administration and management of four residency programs and four fellowship programs with over 110 trainees. The incumbent applies acquired job skills, and knowledge of policies and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action to effectively supervise the administration of the residency / fellowship programs in the Department of Surgery.

The Graduate Medical Education (GME) Supervisor is responsible for the overall supervision and coordination of the residency and fellowship program administrative staff within the Department of Surgery. The role provides leadership and operational oversight to program coordinators supporting ACGME-accredited residency programs in Plastic Surgery, Thoracic Surgery, General Surgery, and Vascular Surgery, as well as fellowships in Minimally Invasive Surgery (MIS), Transplant Surgery, Surgical Critical Care, and Burn Surgery.

The GME Supervisor ensures that all programs maintain compliance with institutional, ACGME, and specialty board requirements while supporting the delivery of high-quality medical education. This position serves as a key liaison between the department, hospital GME office, program directors, and external accrediting bodies, promoting best practices in program administration, accreditation readiness, recruitment, onboarding, evaluation, and resident / fellow wellness. The ideal candidate brings strong leadership, organizational, and communication skills, along with in-depth knowledge of graduate medical education operations.

This position will serve as the program coordinator for Surgical Critical Care, ACS, Peds Research and Transplant Fellowship Programs as well as back up program coordinator for the Plastic Surgery Residency Program. This position provides all administration for all conferences and courses held for the assigned training programs. The primary responsibilities for this position are to direct the recruitment, academic and evaluation functions, and activities of the ACGME and non-ACGME fellowship programs. The GME Supervisor utilizes knowledge of graduate medical education to analyze problems and issues of diverse scope and recommends solutions. Incumbent is expected to formulate strategies to administer policies, processes, and resources in coordination with the program director. The incumbent applies acquired skills, process, and policy knowledge to support graduate medical education program learners, and coordinates learning activities, projects related to the program administration, learner scheduling, maintaining databases, tracking learner compliance, monitoring regulatory compliance, and supporting program accreditation. The incumbent coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams. The incumbent directly supports the residency program director and education director in resident / fellow-related activities and is responsible for the administrative components of the program. The incumbent acts as a liaison between all stakeholders and responds through verbal and / or written communication to a wide variety of inquiries through interactions with faculty and administration, including the Office of the Dean, Hospital Finance / Administration, and multiple outside accreditation boards.

Apply By Date December 19, 2025 at 11 : 59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Bachelor's degree in education, health administration, public health, business or related field or equivalent education and work experience.
• Minimum of 3-5 years of progressive administrative experience in graduate medical education or academic medicine.
• Prior experience with medical student and physician trainee processing procedures including various computer software programs for evaluation of trainees and medical students.
• Working knowledge of ACGME requirements, ABOS requirements, CA state licensing regulations and codes, ECFMG guidelines, University administrative personnel policies and procedures relevant to collective bargaining agreements, affiliation agreements, affirmative action and health / safety guidelines pertaining to the residency program.
• Working knowledge of MEDHUB, ERAS, and NRMP. Administrative skills to plan, organize, and direct multiple simultaneous activities for the residency, fellowship, and student programs at UC's and affiliated training sites.
• Ability to think and work proactively to assure education programs are meeting university and department goals and requirements.
• Demonstrated political acumen to work in an academic office environment in an executive support capacity. Ability to represent the program and program director with tact and discretion to all constituencies.
• Ability to exercise judgment and make effective decisions based on campus and University priorities, resources, and policies.
• Demonstrated leadership skills and the ability to exercise authority to direct and motivate others. Knowledge of the University' professional, academic, and research objectives to act with minimum direction on behalf of the residency program director.
• Ability to effectively handle sensitive information and difficult situations and maintain confidentiality. Ability to deal with highly confidential personnel issues in a professional manner.
• Excellent communication and interpersonal skills to communicate efficiently and effectively (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel.
• Strong editing and proofreading skills. Strong writing skills to draft letters and prepare reports for program director.
• Ability to analyze complex data from a wide variety of sources, interpret policies and procedures and communicate to the faculty, staff, residents, fellows, and students.
• Demonstrated skill and ability to operate a computer utilizing various software programs such as Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn specialized software applications as necessary for the programs.

Preferred Qualifications

Key Responsibilities

Department Overview

The Department of Surgery encompasses a wide variety of surgical specialties. These include general surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, endocrine surgery, pediatric and Fetal surgery, plastic and reconstructive surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department's extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.

POSITION INFORMATION

This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC :

Physical Demands

Mental Demands

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

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Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

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