Hearing instrument specialist h1.location_city

Department

and/or unit assignments for this position are subject to change in response to organizational or operational requirements. The position also serves as backup for other administrative support roles to ensure coverage during absences or high‑volume periods. Knowledge, Skills, Abilities and/or Competencies

• Professional experience in an office setting.
• Demonstrated ability to handle sensitive information with discretion while maintaining confidentiality.
• Excellent oral and written communication skills.
• Attention to detail with the ability to proofread, edit, and enhance written communications for clarity, accuracy, and tone.
• Proven ability to communicate professionally and effectively across multiple platforms, including social media posts, blog posts, press releases, portions of stewardship reports, donor letters of gratitude, etc.
• Excellent organizational abilities and able to work effectively in a fast-paced environment.
• Proven ability to multitask and manage multiple project timelines.
• Ability to provide solutions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Proficiency in planning, organizing, and prioritizing multiple tasks.
• Extensive skills in project management, scheduling, research, and electronic record keeping.
• Collaboration skills.
• Professional and welcoming demeanor to serve as a first point of contact for the organization.

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting is expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for an extended period of time
• Work using electronic mail, telephone, face-to-face discussions, and paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multitask
• Lift and/or move up to pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Parent Giving:

• Provide administrative support to the Office of Parent Giving. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor check requests/travel authorizations/reimbursements from both state and foundation funding sources, as well as track spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Assist the Director with calendar management
• Assist with events for the Parent Leadership Council (PLC) weekends.
• Assist with the grant application process and PLC listserv.
• Distribute funds to awarded grant recipients.
• Schedule meetings, update team agendas, reserve spaces, and facilitate attendance.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with configuring and compiling the FY budget for Parent Giving.
• Prepare UPS packages when needed.

Percentage of time Duties/Responsibilities Donor Relations & Stewardship:

• Provide administrative support to Donor Relations & Stewardship. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor check requests/travel authorizations/reimbursements from both state and foundation funding sources, as well as track spending and encumbered funds.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Assist the Senior Director with calendar management
• Assist with events planned by Donor Relations & Stewardship.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with configuring and compiling the FY budget for Donor Relations & Stewardship.

Percentage of time Duties/Responsibilities Strategic Initiatives:

• Provide administrative support to Strategic Initiatives. This includes a wide range of complex office administration tasks, including word processing, spreadsheet development, mail merge documents, composing and editing letters, reports, presentations, special projects, and other clerical duties as assigned.
• Prepare and monitor purchase and check requests from both state and foundation funding sources.
• Perform procurement duties such as state requisition/purchase order creation and follow-up.
• Organize meetings to include notifying participants and scheduling the time and location.
• Prepare travel arrangements and expense reimbursements for staff.
• Coordinate purchase of office supplies/equipment and event-related materials.
• Assist with events planned by Strategic Initiatives.

Percentage of time Duties/Responsibilities Serve as backup support for the front desk as needed:

• Greet and direct visitors at the front desk in a welcoming and timely manner.
• Answer main phone line and direct calls as appropriate in a welcoming and timely manner.
• Coordinate as needed with other administrative support staff within One Press Place to assist with office functions and other priority initiatives.
• Sort USPS and Campus Mail for the Development Office.

Percentage of time

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Development & Alumni Relations’ Office of Talent Management Recruitment Contact Email dartalent@ Recruitment Contact Phone