Hr assistant • boston ma
On-site role minimum 4 days a week in the office**.The Administrative Assistant is an integral part of MSIM’s North America Sales leadership team.This is a great entry point for an early career pro... Show more
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HR Generalist</h1> <p><strong>Location:</strong> Boston, MA 02210<br /> <strong>Contract:</strong> 3+ Months<br /> </p> <h2>Job Summary&l... Show more
The average salary range is between $ 36,380 and $ 58,240 year , with the average salary hovering around $ 45,122 year .
The average salary range is between $ 33,150 and $ 49,711 year , with the average salary hovering around $ 37,990 year .
Job Description
**On-site role minimum 4 days a week in the office**
Basic Purpose: The Administrative Assistant is an integral part of MSIM’s North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You’ll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.
Primary Responsibilities:
• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
• Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist the team with onboarding and offboarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
• Other duties may be assigned to meet the business needs
Job Requirements:
Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Prior administrative or coordinator experience preferred
• Investment management industry experience preferred but not required
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal and strong interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
• Flexible attitude with the willingness to take on new assignments
Additional Information
All your information will be kept confidential according to EEO guidelines.
