Hr assistant Jobs in Ontario, CA

People & Culture Administrative Coordinator

Position at Cascade Drilling, LP Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!

The People & Culture Administrative Coordinator provides administrative and operational support to the People & Culture department by coordinating employee lifecycle processes, maintaining employee records, processing employment-related transactions, supporting HR systems administration, preparing documentation, and assisting with departmental communications and reporting.

This role serves as a key administrative resource for People & Culture initiatives and programs, helping to ensure accuracy, organization, compliance, and exceptional internal service. The People & Culture Administrative Coordinator is responsible for maintaining confidential employee information, monitoring workflows, coordinating documentation, and supporting the efficient execution of People & Culture processes throughout the organization.

The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.

Essential Functions

Employee Records & Administration

• Maintain employee personnel files and electronic employee records.
• Process employee data changes including transfers, promotions, compensation changes, manager changes, leaves of absence, and separations.
• Prepare and distribute employment-related documents, forms, letters, and correspondence.
• Track receipt and completion of required employee documentation.
• Ensure employee records are maintained in accordance with record retention requirements and department standards.
• Maintain strict confidentiality of employee information.

Onboarding & Offboarding Coordination

• Enter and maintain employee information within the Human Resources Information System (HRIS).
• Audit employee records for accuracy and completeness.
• Assist employees with basic system navigation and self-service functionality.
• Support testing, validation, and implementation of system updates as assigned.
• Generate standard reports and assist with data collection requests.

Documentation & Reporting

• Support document collection for audits, reporting requirements, and internal reviews.
• Process employment verification requests and maintain tracking records.
• Update forms, templates, and employee resources as directed.
• Ensure timely filing and retention of People & Culture documentation.
• Maintain departmental trackers, spreadsheets, and workflow management tools.
• Compile routine reports and administrative metrics.
• Monitor deadlines, follow-ups, and department action items.
• Assist with document management and process documentation.
• Support special projects and departmental initiatives as assigned.

Departmental Support

• Respond to routine employee inquiries and direct complex matters to the appropriate People & Culture team or Leadership Team member.
• Schedule meetings, coordinate communications, and assist with department logistics.
• Support preparation of presentations, training materials, and employee communications.
• Assist with maintaining intranet, SharePoint, and employee resource content.
• Provide general administrative support to the People & Culture department.

Job Requirements and Qualifications

• Associate degree in Business Administration, Human Resources, or a related field preferred.
• Two (2) or more years of administrative, coordinator, customer service, or Human Resources support experience preferred.
• Experience working with HRIS, payroll, or business systems (Dayforce experience is preferred).
• Experience managing confidential information required.
• Strong organization and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage confidential information professionally and discreetly.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Outlook, Excel, Word, Teams, and SharePoint.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong customer service and follow-through skills.
• Ability to learn new systems and processes quickly

$24.00 - $27.00 per hour depending on experience.

Offer of employment is conditional upon passing a pre-employment criminal background check and drug test and maintaining a clean driving record, in accordance with DOT requirements.

Cascade Environmental, LLC, and our subsidiaries is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one's employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. EEO is the Law.

Cascade is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (425) 527-9700.

From our roots as a Northwest regional drilling company, we have grown into a national, full-service environmental services company offering innovative solutions to our customers. We believe in excellence at every level and that includes hiring employees who are the best at what they do. We firmly believe our employees are the most critical component of our long-term success. At Cascade, we provide a career, not just a job. Cascade's core purpose is to be the essential business partner that contributes to our clients' success and advancement in tackling even the most challenging environmental and geotechnical problems, to contribute to our industry and the betterment of our employee's careers and the communities we serve.

We are proud to provide a full range of competitive and flexible benefits programs that help our employees, and their families plan for today and their future.

Hard-working Challenge-seeking Work hard, play hard mindset Desire to learn new skills Collaborative, team player Customer service minded