Legal administrative assistant h1.location_city

General Job Description

Position Summary

We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role plays a critical part in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.

The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative & Clerical Support

• Handle incoming and outgoing mail and packages

• Maintain organized filing systems (electronic and paper)

• Perform general clerical duties including filing, scanning, copying, and data entry

• Manage office supplies and place orders as needed

Document Preparation

• Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates

• Maintain electronic records and assist with document scanning and filing

Scheduling & Dispatch

• Warranty dispatch and scheduling

• Production scheduling support

• Assist with scheduling field personnel

Team & Field Support

• Provide administrative support to office and field staff

• Coordinate travel arrangements when required

• Assist with ordering materials and supplies

• Communicate with vendors and subcontractors as needed

Minimum Education

None
Minimum Years of Experience

0-2
Specific Qualifications

Qualifications

Required

• Minimum of 1 year of administrative or receptionist experience, preferably in a fast-paced environment

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines

• Excellent verbal and written communication skills

• Ability to read, write, and speak English fluently

Preferred

• Bilingual (English/Spanish) a plus

• Experience in construction, or skilled trades environment

• Experience with Microsoft Dynamics (Dynamics experience a plus)

Work Environment

This position operates primarily in a professional office environment with frequent interaction with field personnel and vendors. The role may require occasional coordination with field staff. The work environment is fast-paced and team-oriented, supporting both office and field operations.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday

• Ability to perform repetitive tasks such as typing, filing, and data entry

• Ability to lift and carry up to 25 pounds occasionally (files, office supplies, packages)

• Ability to bend, reach, kneel, and use hands and arms to operate office equipment

License Required

Yes
Job Locations

US-NC-Charlotte
Company Overview

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs