Legal administrative assistant Jobs in USA

Headquartered in Livonia, Michigan, Masco Corporation (NYSE: MAS) is a global leader in the design, manufacture and distribution of branded home improvement and building products. Our portfolio of industry-leading brands includes Behr® paint; Delta® and Hansgrohe® faucets, bath and shower fixtures; Liberty® branded decorative and functional hardware; and HotSpring® spas. We leverage our powerful brands across product categories, sales channels and geographies to create value for our customers and shareholders.

Masco's legal team is looking for an experienced administrative assistant to support our team. The Masco Legal Department strives to be a trusted business partner with our corporate headquarters team and our business units, providing proactive advice to support critical initiatives while performing compliance and corporate governance responsibilities in a timely, cost-effective and efficient manner. We have a strong reputation for doing business ethically and with integrity, and this reputation is one of our most valued assets. Masco Corporation offers competitive compensation, generous benefits and the opportunity to earn a profit-sharing bonus subject to individual and company performance.

Primary Duties and Responsibilities:

• Develop an understanding of key governance and compliance processes to serve as a key administrative resource to the Legal Department's Corporate Group by maintaining organized records; preparing presentations, reports, spreadsheets, correspondence, meeting agendas, and memos; and supporting ongoing Group initiatives
• Support our subsidiary management governance by preparing corporate resolutions and filing reports and certifications with various governmental entities, maintaining subsidiary information and corporate documents in our subsidiary database and engaging with our business units to obtain subsidiary information
• Support our ethics and compliance program by assisting with training and hotline administration, running reports and maintaining accurate records
• Provide NYSE and SEC filing support, including preparing and filing the Annual NYSE Written Affirmation and CEO Certification, obtaining SEC codes and maintaining SEC filings
• Provide support for our Board of Directors, including engaging with Board members and executives, organizing board meeting documents in our board portal, preparing and managing detailed task lists for Board matters, maintaining Board documentation, preparing and collating responses to electronic D&O questionnaires, and supporting our Annual Meeting of Shareholders
• Proactively manage priorities, calendars, and administrative workflows by anticipating needs, identifying scheduling conflicts, and ensuring critical deadlines and deliverables are met
• Process invoices and coordinate travel arrangements

Crucial Qualifications and Skills:

• High school diploma
• 5+ years of proven senior-level administrative experience in complex, fast-paced environments involving significant scheduling, coordination, and document management oversight
• Strong attention to detail and accuracy, including excellent proofreading skills
• Advanced proficiency in Microsoft Office Suite applications, particularly Word, Excel, PowerPoint, Outlook, and Teams, with the ability to create, edit, format, and manage complex legal documents, presentations, reports, and spreadsheets.
• Excellent written and oral communication skills
• Exceptional organizational and project coordination skills, with the ability to develop and maintain effective systems that provide visibility into priorities, commitments, action items, and deadlines, ensuring timely follow-up and execution of critical matters
• Demonstrated ability to work independently, anticipate needs, solve problems proactively, and manage competing priorities in a fast-paced environment
• Ability to consistently exercise sound judgment, professionalism, and discretion in handling sensitive matters, while providing exceptional customer service and strategic business partnership support, particularly to the Board of Directors and executives
• Proven ability to develop and improve work processes with a solutions-oriented mindset
• Strong interpersonal skills and ability to work effectively and respectfully in a team

Preferred Qualifications:

• 10+ years of administrative experience supporting senior executives within a corporate legal department, public company, or large law firm environment, including exposure to corporate governance, board administration, subsidiary management, or compliance-related activities
• Bachelor’s or Associate’s Degree
• Experience utilizing document management and workflow systems such as NetDocuments, Smartsheet, Diligent, hCue, and LegalTracker

Company: Masco

Full timeHiring Range: $27.40 - $42.96 USDActual compensation may vary based on various factors including experience, education, geographic location, and/or skills.