Library assistant h1.location_city

Initial Group is a TPG Capital-backed talent-centric entertainment company. We partner with visionary representatives and generational talent to shape culture and commerce. Through a deep understanding of identity, influence, and impact, we craft high value opportunities in a dynamic media landscape.

We are seeking a detail-oriented and dedicated Assistant looking for a long-term career in entertainment business operations. The ideal candidate will bring substantial expertise in supporting executives, managing administrative functions, and coordinating schedules within the film and entertainment industry.

This role will support the Chief Executive Officer senior executive staff and work closely with the finance and corp. dev teams with a variety of business and administrative needs. To excel in this role, the ideal candidate will thrive in a fast-paced environment, bring exceptional organizational skills, and be passionate about the industry.

Responsibilities

Administrative Support

• Heavy calendar management and scheduling, preparing meeting materials, research briefs and bios, and communications across internal & external channels
• Process executive expenses in alignment with company policies
• Comprehensive and proactive contact list tracking for future meetings and potential partnership opportunities
• Arrange travel accommodation, preparing itineraries and transfer services with precision and foresight of potential conflicts, changes, and preferences
• Be proactive about travel planning, scheduling business meetings and stay up to date on key business goals in support of executives
• Perform various personal tasks as needed

Site Operations

• Coordinate maintenance and repairs with building management, tracking vendors insurance and compliance with lease agreement
• Onboard new employees, setting up technology, security access, and office space
• Maintain smooth and operating office, ordering supplies, restocking kitchen, and securing office for start / end of day

Strategy & Industry Reporting

• Conduct industry research on market trends, strategic partnership opportunities, relevant M&A activity, and entertainment / tech / A.I. news
• Create ad hoc briefs, memos, slides, and various business material needs
• Update grids, presentations, and shared folders
• Manage company social media channels and subscription accounts

Experience

• 2+ years' experience at a talent agency or other media company
• Expertise with Microsoft Office, Box, SharePoint, Zoom, Adobe (brand deck experience with an emphasis on design is a plus)
• Degree in business, finance, economics, or film

Preferred

• Experience with industry-specific technology and platforms (e.g., IMDBPro, Luminate, BamSec, SNL Kagan, CapIQ)
• Understanding of the current US/International entertainment landscape, including studios, buyers, production companies, and private equity investors
• Interest and knowledge in adjacent talent representation spaces including creators, sports, comedy, music, esports, etc.

Expectations

• Passionate, energetic, excited to be involved in business and prepared to take on any task given
• On-call and reachable for urgent requests, willing to assist for late-night & weekend work as necessary
• Strong communications skills, able to engage effectively across all levels of the organization and with external partners
• Adaptive, resourceful, and mature, with excellent professional judgment
• Commitment to confidentiality and diplomacy in all interactions
• Proficient problem-solving abilities
• Extremely proactive, able to operate independently with minimal instruction

Working Conditions

• $66,500/year - $80,000/year - (Salary pending experience)
• Primary working hours are Monday to Friday onsite, 9:00am-6:30pm EST
• Fully available outside normal business hours and weekends
• Travel limited but to be accommodated as required
• Medical, dental, and vision insurance, 401(k)