Management assistant h1.location_city

Job Description

Because Communities Deserve Better!

At Community Association Management, we believe in building strong, reliable partnerships — not only with the communities we serve but also with the vendors who support them. Our WHY is to creatively find solutions and overcome challenges so that we can work together to advance the common cause. As the Vendor Management Coordinator, you’ll ensure our vendor relationships are compliant, efficient, and built to last.

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About the Role

The Vendor Management Coordinator plays a central role in managing vendor documentation, onboarding, and compliance tracking. This role supports both internal teams and external vendors by ensuring that all records are accurate, communication is prompt, and every vendor relationship meets our company standards and contractual obligations.

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What You’ll Do

• Build and maintain strong relationships with vendors, internal departments, and community clients.
  

• Oversee vendor documentation using designated software platforms and company policies.
  

• Coordinate onboarding processes for new vendors in collaboration with management.
  

• Review and update vendor profiles, ensuring documentation is current and complete.
  

• Assist with liability insurance tracking and administration.
  

• Respond to inquiries from vendors, Community Managers, Board Members, and team members.
  

• Manage assigned tasks within the CRM system.
  

• Support administrative functions such as mail processing and database updates.
  

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Requirements

What You’ll Bring

• Associate degree or equivalent; or 3+ years of related administrative or vendor support experience.
  

• Proficiency in Microsoft Office Suite, especially Excel.
  

• Excellent communication and writing skills.
  

• Strong time management, multitasking, and organizational abilities.
  

• Detail-oriented with a customer service mindset.
  

• Familiarity with vendor management systems is a plus.
  

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Work Environment & Schedule

• Full-time, 40 hours per week (Monday–Friday, 8:00 AM – 5:00 PM).
  

• Primarily in-office, general administrative environment.
  

• May require occasional after-hours support or meetings.
  

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Join Our Mission

If you take pride in organization, communication, and building trusted relationships, this is your opportunity to support our communities through the partnerships that keep them running smoothly.

Benefits

Medical
Dental
Vision
Life
401k

Requirements
What You’ll Bring Associate degree or equivalent; 3+ years of experience in community or property management preferred. Knowledge of association governing documents and community operations. Strong written and verbal communication skills. High attention to detail, time management, and prioritization skills. Proven ability to manage multiple communities and foster positive relationships. Experience in vendor management and contract oversight. Ability to work evenings or weekends for scheduled meetings or emergencies. Work Environment & Schedule Full-time, 40 hours per week (Monday–Friday, 8:00 AM – 5:00 PM). Requires occasional after-hours and weekend work. Involves regular travel to managed communities. Join Our Mission If you're an organized, service-driven professional who thrives on creating results, managing details, and building community trust, we invite you to join our team — where better communities begin with better management.