Medical administrative assistant Jobs in Fort Wayne, IN

Job Description:

L3Harris is seeking an Administrative Assistant to perform administrative, and staff support duties to support Program Managers within the Spectral Solutions Division. The individual must exhibit the highest levels of personal integrity, professionalism, and work ethic, while delivering exceptional customer service to both internal and external customers.

Key responsibilities include meticulous task management, excellence execution, research/data analysis, and report generation. The role also involves taking and delivering messages, providing information to callers, and distributing mail, packages, and paperwork. Additionally, the Administrative Assistant will schedule and arrange meetings, travel, and other events involving customer interactions.

A successful candidate will demonstrate adaptability to changing environments and multiple competing demands and will be equally comfortable working independently or as part of a team. Strong interpersonal skills and the ability to interact with all levels of management are essential.

• Provide administrative support to program execution
• Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials for internal and customer meetings
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
• Post documents to the customer portal and email notifications
• Arrange travel itineraries and assist with timely submission of expense reports
• Interface with high-level internal and external contacts
• Create and maintain appropriate databases
• May perform some research or data analysis tasks
• Prepare presentations
• Process overtime requests for program team members
• Perform other tasks and assignments as needed

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary or Associate’s Degree with a minimum of 2 years of prior related experience
• Experience with Microsoft office suite of tools, including PowerPoint, Word, Excel, Outlook, and SharePoint
• Eligible for Secret Security Clearance

Preferred Additional Skills:

• Advanced proficiency with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task
• Excellent communication, time-management, problem solving, interpersonal, and team collaboration skills
• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
• Effectively handle multiple simultaneous projects
• Demonstrate a strong attention to detail and a high degree of accuracy
• Maintain confidentiality

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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