Office administrative assistant serp_jobs.h1.location_city
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Office administrative assistant • indianapolis in
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Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives.
This role goes beyond basic admin tasks the EA acts as a gatekeeper, ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Ser...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality so...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
Location : Indianapolis, IN 46204 (Onsite).Work Schedule : 7 : 00 AM to 3 : 30 PM (Monday to Friday).This position would also create both hard and soft folders for the cost reports.Hard / physical folders ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Title / Role : IN-DCS-Administrative Assistant.Worksite Address : Department of Child Services Central Office.Agency Interview Type : Webcam only.
Applications with resumes in PDF Format will be automati...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to supp...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant - Indianapolis IN office.Intertek a leading provider of quality and safety solutions to many of the worlds top-recognized brands and companies is actively seeking a.Profess...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent employment basis in Indianapolis, Indiana.
In this role, you will provide vital support to e...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
We are seeking a motivated and outgoing.In this role, you will work closely with the practice administrator to provide practice operation support.
Your responsibilities will include answering phone ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
This position would also create both hard and soft folders for the cost reports.Hard / physical folders are our tangible paper documents that consist of the following : .
Cost Report Cost per Day Person...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Indigo Industries is seeking a detail-oriented and proactive Administrative Assistant to support day-to-day business operations and executive staff.
The Administrative Assistant will play a critical...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
A part of the Sevita family, provides Residential and Treatment Foster Care services to youth who may be facing out-of-home placements, transitioning back into the family home or independent living...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies.
At the state, you'll find competitive...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Development Department Administrative Support.This position is primarily responsible for providing support in the administrative functions of the Development department of Simon Property Group.This...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
At Corteva Agriscience, you will help us grow what's next.No matter what your role, you will be part of a team that is building the future of agriculture solving the world's food problems through ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Location : DCS Central Office 402 West Washington Street W386 Indianapolis IN 46204.This position would also create both hard and soft folders for the cost reports.
Hard / physical folders are our tang...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Avenues Recovery Center is a nationwide network of drug and alcohol rehab centers with seventeen locations across several states.
We offer highly individualized treatment in a clean, modern, comfort...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Join Our Team at UPMC Hillman Cancer Center.Are you ready to make a difference in the lives of cancer patients? UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-ti...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Physician Administrative Assistant.The Physician Administrative Assistant will support the assigned Physicians with clinical and administrative help when it comes to the running of their practices....serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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PavagoIndianapolis, IN, USjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionHighly organized, detail-oriented, and proactive. Strong communicator with professional polish. Able to anticipate needs and problem-solve independently. Comfortable working in fast-paced, high-pressure environments. 3+ years of experience supporting senior executives. Proficiency with Microsoft Office and Google Workspace. Proficieny with Jobber as a CRM. Experience managing complex calendars and travel itineraries. Excellent written and verbal communication. Prior experience in high-growth startups, professional services, or executive-level support roles. Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). Experience handling sensitive or confidential information. Background supporting multiple executives simultaneously. Begin by reviewing the executive's calendar and preparing briefing notes for the day. Screen emails and calls, flagging urgent items and drafting responses where appropriate. Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. Manage travel plans and expense reports when required. Track executive priorities, following up with team members to ensure deliverables are met. Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow's agenda. Calendar accuracy and minimized conflicts. Timely communication and follow-up on executive priorities. High satisfaction from executives and stakeholders. On-time completion of expense reporting and travel logistics. Reduced administrative burden on executives (measured by time freed). Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) Client Interview with Executives Offer & Background Verification
Executive Assistant (EA)
Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.
Responsibilities include :
- Manage complex executive calendars, including internal / external meetings, travel, and events.
- Anticipate conflicts, prioritize requests, and optimize time usage.
- Schedule across multiple time zones using Outlook or Google Calendar.
- Draft, proofread, and send emails or memos on behalf of executives.
- Screen calls, messages, and requests, escalating only what requires executive attention.
- Serve as a liaison between executives, employees, clients, and partners.
- Prepare agendas, talking points, and briefing documents.
- Collect and synthesize background materials ahead of meetings.
- Record minutes, track action items, and ensure follow-up.
- Coordinate domestic and international travel (flights, hotels, transportation).
- Prepare detailed itineraries and handle last-minute changes.
- Process reimbursements and expense reports.
- Assist with research, data gathering, and report preparation.
- Track progress on executive priorities and initiatives.
- Manage confidential information with discretion.
- Maintain organized digital filing systems.
- Manage document version control and approvals.
- Support onboarding or offboarding of senior staff as needed.
What makes you a perfect fit :
Required experience & skills (minimum) :
Ideal experience & skills :
What does a typical day look like?
In essence : you are the executive's right hand, ensuring they operate at maximum efficiency and effectiveness.
Key metrics for success (KPIs) :
Interview process :